DCX-CHOL Enterprises, Inc. ( 2016 )

ARMED SERVICES BOARD OF CONTRACT APPEALS
Appeal of -- )
)
DCX-CHOL Enterprises, Inc. ) ASBCA No. 58742
)
Under Contract No. N00104-05-C-FA80 )
APPEARANCE FOR THE APPELLANT: James S. DelSordo, Esq.
Argus Legal, LLC
Manassas, VA
APPEARANCES FOR THE GOVERNMENT: Ronald J. Borro, Esq.
Navy Chief Trial Attorney
Abram D. Burnett, III, Esq.
Assistant Counsel
NAVSUP Weapon Systems Support
Mechanicsburg, PA
OPINION BY ADMINISTRATIVE JUDGE HARTMAN
ON APPELLANT'S MOTION FOR SUMMARY JUDGMENT
Appellant seeks conversion of the termination of its contract for default to a
termination for the convenience of the government. Appellant asserts that it is entitled
to summary judgment because the Department of the Navy (Navy) waived the delivery
schedule for its contract when it failed to deliver and continued to perform the contract
in reliance on that waiver with the Navy's knowledge, thereby precluding termination
of its contract for default absent establishment of a new delivery schedule. The Navy
asserts that appellant has not established either of the elements necessary for a waiver
and that there are questions of material fact precluding grant of appellant's motion for
summary judgment.
STATEMENT OF FACTS FOR PURPOSES OF THE MOTION
In September of 2005, the Navy awarded Contract No. N00104-05-C-FA80, for
submarine "stuffing tubes" (also referred to as "hull penetrators") to appellant,
DCX-CHOL Enterprises, Inc. (DCX) (R4, tab 4). Stuffing tubes are classified as
"Level I/SUB SAFE" materials because the use of incorrect or defective material could
create a high probability of failure resulting in serious personnel injury, loss of life,
loss of vital shipboard systems, or loss of the ship itself (see R4, tab 2 at 57). By
bilateral contract Modification No. P00020 dated 18 October 2012, the parties agreed
to extend the remaining contract delivery date to 15 February 2013 (R4, tab 56).
By email dated 24 January 2013, Lea Demirovic, a Navy contract specialist
located in Mechanicsburg, Pennsylvania, asked DCX for its delivery schedule for the
remainder of the units under the contract (R4, tab 60 at 2). Four days later, by email
dated 28 January 2013, Tom Shafer of DCX responded that "I am working on this and
will get back to you later today" (id.). On 12 February 2013, Ms. Demirovic
responded to Mr. Shafer that "I haven't received anything from you yet" and "[p]lease
let me know what's the status" (id.). Two days later, on Thursday, 14 February 2013,
one day before the specified delivery date, Mr. Shafer replied to Ms. Demirovic as
follows:
I apologize for not getting back to you but I was trying to
get delivery answers. We are still missing components
from our supplier for the Plasma Coating process. I have
been told these parts should be at our facility next week. If
the parts do come in and are acceptable, I am looking at an
additional 4 weeks for in-house processing. I would
estimate the delivery the week of March 25, 2013. I will
keep you informed of our progress next week.
(Id. at 1) On Tuesday, 19 February 2013, the day after the President's Day holiday,
Ms. Demirovic advised Mr. Shafer by email that "[y]our contract is currently
delinquent" and "[i]n order to consider your extended delivery date of 03/25/13,
we would need consideration." After Ms. Demirovic did not receive a response to
her 19 February 2013 email within 2 days, she sent a 21 February 2013 email to both
Mr. Shafer and Cory Gamberg of DCX stating again "subject contract is currently
delinquent," "[y]our attention to this matter is greatly appreciated," and "[p]lease
respond at your earliest convenience." (Id., tab 63 at 2)
Ms. Demirovic received no response from DCX to her 21 February 2013 email
during the following 12 days. The Navy's contracting officer (CO), Richard Fry, then
sent DCX a "show cause" letter dated 5 March 2013 stating:
Since you have failed to perform Contract
No. NOO 104-05-C-F A80 within the time required by its
terms, the Government is considering terminating the
contract under the provisions for default of this contract.
Pending a final decision in this matter, it will be necessary
to determine whether your failure to perform arose from
causes beyond your control and without fault or negligence
on your part.
Accordingly, you are given the opportunity to present, in
writing, any facts bearing on the question ... within 10 days
after receipt of this notice. Your failure to present any
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excuses within this time may be considered as an
admission that none exist. Your attention is invited to the
respective rights of the Contractor and the Government and
the liabilities that may be invoked if a decision is made to
terminate for default.
Any assistance given to you on this contract or any
acceptance by the Government of delinquent goods or
services will be solely for the purposes of mitigating
damages, and it is not the intention of the Government
to condone any delinquency or to waive any rights the
Government has under the contract. [Emphasis added]
(R4, tab 61)
By letter dated 14 March 2013, Michael Jamison, vice president ofDCX,
responded to the CO's show cause letter as follows:
The delay on contract NOO 104-05-C-FA80 is due to delays
that occurred during the outside processing of the hull
penetrator bodies. There were two groups of parts that
where [sic] sent out for the outside processing.
Group 1
Parts were sent out for Gold plating of contacts.... On
January 29, 2013 the approved parts were then sent to
another vendor to have the non-conductive coating
applied.... These parts were received at [DCX] on
February 27, 2013.
Group 2
These parts [were] a group of assemblies that [were] returned
for repair due to a debonding issue that occurred on an
earlier shipment of assemblies. During the rework
process of these returned parts ... , it was determined the
non-conductive coating was being removed during the
rework. These assemblies [were] sent back to the original
vendor for removal of the non-conductive coating and the
re-application of the non-conductive coating. The last batch
of these parts were signed off by the government inspector
on February 21, 2013.
To complete the manufacturing process on both Group 1
and Group 2, the ... processes include wiring of the body,
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rubber molding, electrical testing, hydro-static testing and
special packaging including the "Level- I" contract data
requirements.
[DCX] will ready for shipment no later than May 8, 2013.
The Level 1 inspection will be notified 2 weeks prior to the
ship date to make arrangements for travel.
(R4, tab 62)
After reviewing the response from DCX, Ms. Demirovic prepared a 10-page
memorandum dated 11 April 2013 for Jodene R. Watkins, deputy director of the
Critical Requirements Contracting Department, proposing the DCX contract be
terminated for "default." Ms. Demirovic stated in her memorandum:
The contractor ha[ s] continuously failed to meet the
scheduled delivery dates of the First Article Test Report
("FAT report") and material. Originally, DCX failed to
submit its FAT report and to get it approved before
09/18/06 and consequently missed delivery dates on
09/18/06 and on 10117/06. On 11/14/06, a bilateral
modification with consideration, P00008, was issued to
extend FAT report delivery date to 11130/06 and to extend
incremental deliveries of the material with a final delivery
date on 06115/07.
On 12/01/06, the PCO sent a show cause notice to DCX
because DCX failed to submit the report on time. As a
new Level 1 supplier, DCX was given another opportunity
and a bilateral modification with consideration, P00009
extended the FAT report delivery date to 3/1/07 and final
material delivery date was extended to 12/11/07.
On 03/10/07, the FAT test report was disapproved and
DCX requested to extend the FAT report delivery date.
On 04/16/07, a bilateral modification with consideration,
POOO 10 was issued to extend FAT report delivery date to
4120107. Material delivery dates were not extended. On
5/22/07 the FAT report was disapproved for a second time.
On 06/04/07, the PCO sent a show cause notice to DCX
and DCX responded with a Request for Waiver ("RFW").
The RFW was approved and the FAT report was
resubmitted. DCX missed delivery dates on 06/14/07,
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06/28/07, 07/16/07, 08/03/07, 09110107, 10/05/07,
10/22/07, [and] 12/ 11 /07 per the latest revised delivery
schedule listed in Mod P00009.
In Aug 2009 the FAT report was approved and in Oct
2009, DCX started to ship units but the shipped units were
rejected due to pin defects and de-bonding issues; PQDRs
were issued ....
On 10/18/12, a bilateral modification, P00020 was issued
and the material delivery date was extended to 0211512013
for the remaining units ....
... On 4/08/13, Code 8322 QA reported that at least 71 more
units [supplied by DCX] may be rejected by the fleet (USS
Topeka) due to de-bonding issues. Based on the
information presented above and their rejection rate of
approximately 45%, there is no reasonable expectation that
DCX Chol will adhere to their proposed schedule [showing
shipping by 8 May 2013].
I have determined that if this contract were terminated, the
supplies would be available from other sources ... based on
the fact this this is a fully competitive item and there are
five other known sources that are capable of supplying this
item. Since the effective date of this contract, seven ...
contracts were awarded to other vendors. Six contracts
have successfully delivered the material and one contract is
currently in production of this item ....
...I have considered the urgency of this item and the period
of time required to obtain the item from other sources as
compared to the time delivery could be obtained from the
delinquent contractor. Based on the contractor's past
performance on this contract, there is no confidence that
the contractor will meet future deliveries or supply
material that is acceptable.
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I have concluded that this termination for default will have
no effect on [the] Government's acquisition program and
the contractor's capability as a supplier under other
contracts.
The contract and applicable regulations have been
reviewed. Specific contractor failure and excuses for the
failure have been considered. I recommend that, with the
concurrence of legal counsel, this contract be terminated
for default.
(R4, tab 63) Ms. Watkins reviewed the memorandum and signed off on it on
16 April 2013 (id. at 3). By Modification No. P00021 dated 17 April 20013,
Navy CO Susan McArdle terminated Contract No. N00104-05-C-FA80 for default
(R4, tab 64).
DECISION
In its summary judgment motion, DCX contends the Navy waived the delivery
schedule for its contract after DCX failed to deliver on 15 February 2013, as required
by Modification No. P00020, and it continued to perform the contract with the Navy's
knowledge relying on that waiver. The Navy opposes the summary judgment motion
on the grounds that DCX has not established any of the elements necessary for us to
conclude that there was a waiver and that there are genuine issues of disputed material
fact precluding a grant of summary judgment.
In De Vito v. United States, 413 F.2d 1147, 1153 (Ct. Cl. 1969), the United
States Court of Claims held that, where the government elects to permit a delinquent
contractor to continue performance past the due date, it surrenders its contractual right
to terminate the contract for default if the contractor has not abandoned performance
and a reasonable time has expired for the government to furnish a termination notice.
The Court stated that there are two elements necessary to find a governmental election
to waive default -- ( 1) failure to terminate within a reasonable time after the default
under circumstances indicating forbearance, and (2) reliance by the contractor on the
failure to terminate and continued performance of the contract by the contractor with
the government's knowledge and implied or express consent. De Vito, 413 F .2d
at 1154.
While DCX asserts that both elements necessary to establish waiver by the
Navy are present here, based on the limited record before us, i.e., the Rule 4 file and
several documents appended to the parties' briefs, we conclude that DCX has failed to
show either of the elements necessary to conclude that there has been a waiver by the
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Navy. DCX asserts in its motion that the "circumstance" indicating "forebearance"
by the Navy is the contract specialist's 19 February 2013 email responding to a
14 February 2013 email (app. mot. at 3-4). DCX's 14 February email, which was sent
one day before the 15 February delivery date and in response to repeated emails from
the contract specialist inquiring about delivery, stated if "the parts do come in" and
they were "acceptable," DCX was "looking at an additional 4 weeks for [its] in-house
processing" with estimated "delivery the week of March 25, 2013." The 19 February
email sent by the Navy contract specialist in response stated simply "[y]our contract is
currently delinquent" and, for the Navy "to consider your extended delivery date of
03/25113, [the Navy] would need consideration." There is nothing in the record before
us showing that DCX ever proposed providing any consideration for an extension of
the delivery date past 15 February 2013 or that the parties engaged in any discussion
of extending the delivery date based on the furnishing of consideration by DCX. In
sum, an email stating that a contract was delinquent and an offer of consideration was
necessary for the Navy to agree to any further delay in date of delivery, by itself,
cannot constitute "forebearance" when there is no evidence an offer of consideration
was ever made by DCX. E.g., Switlik Parachute Co. v. United States, 573 F.2d 1228,
1233 & n.7 (Ct. Cl. 1978).
Moreover, the record reflects no other circumstances indicating forebearance by
the Navy with respect to delivery after 15 February 2013. When the Navy's CO issued
his 5 March 2013 show cause letter to DCX, he expressly notified DCX it had failed to
perform Contract No. NOO 104-05-C-FA80 within the time required by its terms, the
Navy was considering terminating the contract for default, DCX was being given the
opportunity to present excuses for delivery failure, and, in soliciting possible excuses
for delivery failure, it was "not the intention of the [Navy] to condone any delinquency
[by DCX] or to waive any rights the [Navy] has under the contract." After the Navy
considered DCX's response to the show cause order, including all excuses for failure
to deliver, the contract specialist recommended default termination and the Navy's CO
terminated the contract for default. Accordingly, we see no evidence of
"circumstances indicating forbearance" by the Navy.
DCX contends it also has shown the second element necessary to establish
waiver under De Vito because, at time of contract termination, the "required supplies
were manufactured and ready for delivery to the [Navy]" (app. mot. at 3, 5). The only
evidence DCX cites for the proposition that the supplies were manufactured and ready
for delivery is the contract specialist's memorandum recommending the DCX contract
be terminated for default (id.; R4, tab 63). The memorandum, however, simply notes
DCX stated in its 14 March 2013 response to the show cause order that "material will
be shipped" by 8 May 2013. The memorandum concludes, based on DCX's repeated
prior failures to deliver over a seven-year period, the Navy lacks confidence that DCX
"will meet [its proposed] future deliveries or supply material that is acceptable." Such
a statement by the contract specialist does not establish that the Navy knew DCX was
continuing to perform the contract or that the supplies to be delivered were "ready for
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delivery" on date of termination. Moreover, DCX did not expressly state in its reply to
the CO show cause order whether or not, at that point in time, it was continuing to
"complete the [remaining] manufacturing process[ es] on both Group 1 and Group 2"
parts. We, therefore, see no evidentiary basis to conclude that there was continued
performance of the contract by DCX "with the government's knowledge" and consent.
Switlik, 573 F.2d at 1233-34.
The standards set forth in FED. R. CJV. P. 56 guide us in resolving a
summary judgment motion. J W Creech, Inc., ASBCA Nos. 45317, 45454, 94-1 BCA
~ 26,459 at 131,661; Allied Repair Service, Inc., ASBCA No. 26619, 82-1 BCA ~ 15,785
at 78,162-63; Board Rule 7(c)(2). We will grant a summary judgment motion only
if pleadings, depositions, interrogatory answers, and admissions on file, together with any
affidavits or other evidence, show that there is no genuine issue as to any material fact,
and that the moving party is entitled to judgment as a matter of law. DCX, the party here
seeking summary judgment, has the burden of demonstrating both of these elements.
Celotex Corp. v. Catrett, 477 U.S. 317, 323 (1986); Mingus Constructors, Inc. v. United
States, 812 F.2d 1387, 1390 (Fed. Cir. 1987); Afghanistan Trade Transportation Co.,
ASBCA No. 59782, 15-1 BCA ~ 36,077 at 176, 166. DCX has failed to show it is entitled
to judgment as a matter of law and carry its burden with respect to grant of summary
judgment.
CONCLUSION
Appellant's motion for summary judgment is denied.
Dated: 11 October 2016
TERRENCES.HARTMAN
Administrative Judge
Armed Services Board
of Contract Appeals
MARK N. STEMPLER / RICHARD SHACKLEFORD
Administrative Judge Administrative Judge
Acting Chairman Vice Chairman
Armed Services Board Armed Services Board
of Contract Appeals of Contract Appeals
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I certify that the foregoing is a true copy of the Opinion and Decision of
the Armed Services Board of Contract Appeals in ASBCA No. 58742, Appeal of
DCX-CHOL Enterprises, Inc., rendered in conformance with the Board's Charter.
Dated:
JEFFREY D. GARDIN
Recorder, Armed Services
Board of Contract Appeals
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