White v. Sacramento Police Dept. ( 2022 )

1 2 UNITED STATES DISTRICT COURT 3 EASTERN DISTRICT OF CALIFORNIA 4 SACRAMENTO DIVISION 5 MEGAN WHITE, et al., 6 No. 2:21-cv-2211 JAM DB Plaintiffs, 7 STIPULATED v. PROTECTIVE ORDER 8 9 SACRAMENTO POLICE DEPARATMENT, et al., 10 Defendant. 11 12 1. PURPOSES AND LIMITATIONS 13 Disclosure and discovery activity in this action are likely to involve production of 14 confidential, proprietary, or private information for which special protection from public disclosure 15 and from use for any purpose other than prosecuting this litigation may be warranted. Accordingly, 16 the parties hereby stipulate to and petition the court to enter the following Stipulated Protective 17 Order. The parties acknowledge that this Order does not confer blanket protections on all disclosures 18 or responses to discovery and that the protection it affords from public disclosure and use extends 19 only to the limited information or items that are entitled to confidential treatment under the 20 applicable legal principles. The parties further acknowledge, as set forth in Section 12.3, below, that 21 this Stipulated Protective Order does not entitle them to file confidential information under seal; 22 Local Rules 140 and 141 sets forth the procedures that must be followed and the standards that will 23 be applied when a party seeks permission from the court to file material under seal. 24 2. DEFINITIONS 25 2.1 Challenging Party: a Party or Non-Party that challenges the designation of 26 information or items under this Order. 27 2.2 “CONFIDENTIAL” Information or Items: information (regardless of how it is 1 generated, stored or maintained) or tangible things that qualify for protection under Federal Rule of 2 Civil Procedure 26(c), which may include, but is not limited to, protected health information, 3 information pertaining to an individual’s disability, social security numbers, date and place of birth, 4 or addresses. Confidential Information further includes any information that is confidential as a 5 matter of law, whether common law, statutory, or regulatory. 6 2.3 Counsel (without qualifier): Outside Counsel of Record and House Counsel (as well 7 as their support staff). 8 2.4 Designating Party: a Party or Non-Party that designates information or items that it 9 produces in disclosures or in responses to discovery as “CONFIDENTIAL.” 10 2.5 Disclosure or Discovery Material: all items or information, regardless of the medium 11 or manner in which it is generated, stored, or maintained (including, among other things, testimony, 12 transcripts, and tangible things), that are produced or generated in disclosures or responses to 13 discovery in this matter. 14 2.6 Expert: a person with specialized knowledge or experience in a matter pertinent to the 15 litigation who has been retained by a Party or its counsel to serve as an expert witness or as a 16 consultant in this action. 17 2.7 House Counsel: attorneys who are employees of a party to this action. House Counsel 18 does not include Outside Counsel of Record or any other outside counsel. 19 2.8 Non-Party: any natural person, partnership, corporation, association, or other legal 20 entity not named as a Party to this action. 21 2.9 Outside Counsel of Record: attorneys who are not employees of a party to this action 22 but are retained to represent or advise a party to this action and have appeared in this action on 23 behalf of that party or are affiliated with a law firm which has appeared on behalf of that party. 24 2.10 Party: any party to this action, including all of its officers, directors, employees, 25 consultants, retained experts, and Outside Counsel of Record (and their support staffs). 26 2.11 Producing Party: a Party or Non-Party that produces Disclosure or Discovery 27 Material in this action. 1 photocopying, videotaping, translating, preparing exhibits or demonstrations, and organizing, 2 storing, or retrieving data in any form or medium) and their employees and subcontractors. 3 2.13 Protected Material: any Disclosure or Discovery Material that is designated as 4 “CONFIDENTIAL.” 5 2.14 Receiving Party: a Party that receives Disclosure or Discovery Material from a 6 Producing Party. 7 3. SCOPE 8 The protections conferred by this Stipulation and Order cover not only Protected Material (as 9 defined above), but also (1) any information copied or extracted from Protected Material; (2) all 10 copies, excerpts, summaries, or compilations of Protected Material; and (3) any testimony, 11 conversations, or presentations by Parties or their Counsel that might reveal Protected Material. 12 However, the protections conferred by this Stipulation and Order do not cover the following 13 information: (a) any information that is in the public domain at the time of disclosure to a Receiving 14 Party or becomes part of the public domain after its disclosure to a Receiving Party as a result of 15 publication not involving a violation of this Order, including becoming part of the public record 16 through trial or otherwise; and (b) any information known to the Receiving Party prior to the 17 disclosure or obtained by the Receiving Party after the disclosure from a source who obtained the 18 information lawfully and under no obligation of confidentiality to the Designating Party. Any use of 19 Protected Material at trial shall be governed by a separate agreement or order. 20 4. DURATION 21 Even after final disposition of this litigation, the confidentiality obligations imposed by this 22 Order shall remain in effect until a Designating Party agrees otherwise in writing or a court order 23 otherwise directs. Final disposition shall be deemed to be the later of (1) dismissal of all claims and 24 defenses in this action, with or without prejudice; and (2) final judgment herein after the completion 25 and exhaustion of all appeals, rehearings, remands, trials, or reviews of this action, including the 26 time limits for filing any motions or applications for extension of time pursuant to applicable law. 27 5. DESIGNATING PROTECTED MATERIAL 1 Non-Party that designates information or items for protection under this Order must take care to 2 limit any such designation to specific material that qualifies under the appropriate standards. The 3 Designating Party must designate for protection only those parts of material, documents, items, or 4 oral or written communications that qualify – so that other portions of the material, documents, 5 items, or communications for which protection is not warranted are not swept unjustifiably within 6 the ambit of this Order. 7 Mass, indiscriminate, or routinized designations are prohibited. Designations that are shown 8 to be clearly unjustified or that have been made for an improper purpose (e.g., to unnecessarily 9 encumber or retard the case development process or to impose unnecessary expenses and burdens on 10 other parties) expose the Designating Party to sanctions. 11 If it comes to a Designating Party’s attention that information or items that it designated for 12 protection do not qualify for protection, that Designating Party must promptly notify all other Parties 13 that it is withdrawing the mistaken designation. 14 5.2 Manner and Timing of Designations. Except as otherwise provided in this Order (see, 15 e.g., second paragraph of section 5.2(a) below), or as otherwise stipulated or ordered, Disclosure or 16 Discovery Material that qualifies for protection under this Order must be clearly so designated 17 before the material is disclosed or produced. 18 Designation in conformity with this Order requires: 19 (a) For information in documentary form (e.g., paper or electronic documents, but 20 excluding transcripts of depositions or other pretrial or trial proceedings), that the Producing Party 21 affix the legend “CONFIDENTIAL” to each page that contains protected material. If only a portion 22 or portions of the material on a page qualifies for protection, the Producing Party also must clearly 23 identify the protected portion(s) (e.g., by making appropriate markings in the margins). 24 A Party or Non-Party that makes original documents or materials available for inspection need not 25 designate them for protection until after the inspecting Party has indicated which material it would 26 like copied and produced. During the inspection and before the designation, all of the material made 27 available for inspection shall be deemed “CONFIDENTIAL.” After the inspecting Party has 1 documents, or portions thereof, qualify for protection under this Order. Then, before producing the 2 specified documents, the Producing Party must affix the “CONFIDENTIAL” legend to each page 3 that contains Protected Material. If only a portion or portions of the material on a page qualifies for 4 protection, the Producing Party also must clearly identify the protected portion(s) (e.g., by making 5 appropriate markings in the margins). 6 (b) for testimony given in deposition or in other pretrial or trial proceedings, that the 7 Designating Party identify on the record, before the close of the deposition, hearing, or other 8 proceeding, all protected testimony. 9 (c) for information produced in some form other than documentary and for any other 10 tangible items, that the Producing Party affix in a prominent place on the exterior of the container or 11 containers in which the information or item is stored the legend “CONFIDENTIAL.” If only a 12 portion or portions of the information or item warrant protection, the Producing Party, to the extent 13 practicable, shall identify the protected portion(s). 14 5.3 Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to 15 designate qualified information or items does not, standing alone, waive the Designating Party’s 16 right to secure protection under this Order for such material. Upon timely correction of a 17 designation, the Receiving Party must make reasonable efforts to assure that the material is treated in 18 accordance with the provisions of this Order. 19 6. CHALLENGING CONFIDENTIALITY DESIGNATIONS 20 6.1 Timing of Challenges. Any Party or Non-Party may challenge a designation of 21 confidentiality at any time. Unless a prompt challenge to a Designating Party’s confidentiality 22 designation is necessary to avoid foreseeable, substantial unfairness, unnecessary economic burdens, 23 or a significant disruption or delay of the litigation, a Party does not waive its right to challenge a 24 confidentiality designation by electing not to mount a challenge promptly after the original 25 designation is disclosed. 26 6.2 Meet and Confer. The Challenging Party shall initiate the dispute resolution process 27 by providing written notice of each designation it is challenging and describing the basis for each 1 recite that the challenge to confidentiality is being made in accordance with this specific paragraph 2 of the Protective Order. The parties shall attempt to resolve each challenge in good faith and must 3 begin the process by conferring directly (in voice to voice dialogue; other forms of communication 4 are not sufficient) within 14 days of the date of service of notice. In conferring, the Challenging 5 Party must explain the basis for its belief that the confidentiality designation was not proper and 6 must give the Designating Party an opportunity to review the designated material, to reconsider the 7 circumstances, and, if no change in designation is offered, to explain the basis for the chosen 8 designation. A Challenging Party may proceed to the next stage of the challenge process only if it 9 has engaged in this meet and confer process first or establishes that the Designating Party is 10 unwilling to participate in the meet and confer process in a timely manner. 11 6.3 Judicial Intervention. If the Parties cannot resolve a challenge without court 12 intervention, the Designating Party shall file and serve a motion to retain confidentiality within 21 13 days of the initial notice of challenge or within 14 days of the parties agreeing that the meet and 14 confer process will not resolve their dispute, whichever is earlier. Each such motion must be 15 accompanied by a competent declaration affirming that the movant has complied with the meet and 16 confer requirements imposed in the preceding paragraph. Failure by the Designating Party to make 17 such a motion including the required declaration within 21 days (or 14 days, if applicable) shall 18 automatically waive the confidentiality designation for each challenged designation. In addition, the 19 Challenging Party may file a motion challenging a confidentiality designation at any time if there is 20 good cause for doing so, including a challenge to the designation of a deposition transcript or any 21 portions thereof. Any motion brought pursuant to this provision must be accompanied by a 22 competent declaration affirming that the movant has complied with the meet and confer 23 requirements imposed by the preceding paragraph. 24 The burden of persuasion in any such challenge proceeding shall be on the Designating 25 Party. Frivolous challenges, and those made for an improper purpose (e.g., to harass or impose 26 unnecessary expenses and burdens on other parties) may expose the Challenging Party to sanctions. 27 Unless the Designating Party has waived the confidentiality designation by failing to file a motion to 1 the level of protection to which it is entitled under the Producing Party’s designation until the court 2 rules on the challenge. 3 7. ACCESS TO AND USE OF PROTECTED MATERIAL 4 7.1 Basic Principles. A Receiving Party may use Protected Material that is disclosed or 5 produced by another Party or by a Non-Party in connection with this case only for prosecuting, 6 defending, or attempting to settle this litigation. Such Protected Material may be disclosed only to 7 the categories of persons and under the conditions described in this Order. When the litigation has 8 been terminated, a Receiving Party must comply with the provisions of section 13 below (FINAL 9 DISPOSITION). 10 Protected Material must be stored and maintained by a Receiving Party at a location and in a 11 secure manner that ensures that access is limited to the persons authorized under this Order. 12 7.2 Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise ordered by 13 the court or permitted in writing by the Designating Party, a Receiving Party may disclose any 14 information or item designated “CONFIDENTIAL” only to: 15 (a) the Receiving Party’s Outside Counsel of Record in this action, as well as employees 16 of said Outside Counsel of Record to whom it is reasonably necessary to disclose the information for 17 this litigation and who have signed the “Acknowledgment and Agreement to Be Bound” that is 18 attached hereto as Exhibit A; 19 (b) the officers, directors, and employees (including House Counsel) of the Receiving 20 Party to whom disclosure is reasonably necessary for this litigation and who have signed the 21 “Acknowledgment and Agreement to Be Bound” (Exhibit A); 22 (c) Experts (as defined in this Order) of the Receiving Party to whom disclosure is 23 reasonably necessary for this litigation and who have signed the “Acknowledgment and Agreement 24 to Be Bound” (Exhibit A); 25 (d) the court and its personnel; 26 (e) court reporters and their staff, professional jury or trial consultants, mock jurors, and 27 Professional Vendors to whom disclosure is reasonably necessary for this litigation and who have 1 (f) during their depositions, witnesses in the action to whom disclosure is reasonably 2 necessary and who have signed the “Acknowledgment and Agreement to Be Bound” (Exhibit A), 3 unless otherwise agreed by the Designating Party or ordered by the court. Pages of transcribed 4 deposition testimony or exhibits to depositions that reveal Protected Material must be separately 5 bound by the court reporter and may not be disclosed to anyone except as permitted under this 6 Stipulated Protective Order. 7 (g) the author or recipient of a document containing the information or a custodian or 8 other person who otherwise possessed or knew the information. 9 8. PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER 10 LITIGATION 11 If a Party is served with a subpoena or a court order issued in other litigation that compels 12 disclosure of any information or items designated in this action as “CONFIDENTIAL,” that Party 13 must: 14 (a) promptly notify in writing the Designating Party. Such notification shall include a 15 copy of the subpoena or court order; 16 (b) promptly notify in writing the party who caused the subpoena or order to issue in the 17 other litigation that some or all of the material covered by the subpoena or order is subject to this 18 Protective Order. Such notification shall include a copy of this Stipulated Protective Order; and 19 (c) cooperate with respect to all reasonable procedures sought to be pursued by the 20 Designating Party whose Protected Material may be affected. 21 If the Designating Party timely seeks a protective order, the Party served with the subpoena 22 or court order shall not produce any information designated in this action as “CONFIDENTIAL” 23 before a determination by the court from which the subpoena or order issued, unless the Party has 24 obtained the Designating Party’s permission. The Designating Party shall bear the burden and 25 expense of seeking protection in that court of its confidential material – and nothing in these 26 provisions should be construed as authorizing or encouraging a Receiving Party in this action to 27 disobey a lawful directive from another court. 1 9. A NON-PARTY’S PROTECTED MATERIAL SOUGHT TO BE PRODUCED IN THIS 2 LITIGATION 3 (a) The terms of this Order are applicable to information produced by a Non-Party in this 4 action and designated as “CONFIDENTIAL.” Such information produced by Non-Parties in 5 connection with this litigation is protected by the remedies and relief provided by this Order. 6 Nothing in these provisions should be construed as prohibiting a Non-Party from seeking additional 7 protections. 8 (b) In the event that a Party is required, by a valid discovery request, to produce a Non- 9 Party’s confidential information in its possession, and the Party is subject to an agreement with the 10 Non-Party not to produce the Non-Party’s confidential information, then the Party shall: 11 (1) promptly notify in writing the Requesting Party and the Non-Party that some or all 12 of the information requested is subject to a confidentiality agreement with a Non-Party; 13 (2) promptly provide the Non-Party with a copy of the Stipulated Protective Order in 14 this litigation, the relevant discovery request(s), and a reasonably specific description of the 15 information requested; and 16 (3) make the information requested available for inspection by the Non-Party. 17 (c) If the Non-Party fails to object or seek a protective order from this court within 14 18 days of receiving the notice and accompanying information, the Receiving Party may produce the 19 Non-Party’s confidential information responsive to the discovery request. If the Non-Party timely 20 seeks a protective order, the Receiving Party shall not produce any information in its possession or 21 control that is subject to the confidentiality agreement with the Non-Party before a determination by 22 the court. Absent a court order to the contrary, the Non-Party shall bear the burden and expense of 23 seeking protection in this court of its Protected Material. 24 10. UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL 25 If a Receiving Party learns that, by inadvertence or otherwise, it has disclosed Protected 26 Material to any person or in any circumstance not authorized under this Stipulated Protective Order, 27 the Receiving Party must immediately (a) notify in writing the Designating Party of the unauthorized 1 inform the person or persons to whom unauthorized disclosures were made of all the terms of this 2 Order, and (d) request such person or persons to execute the “Acknowledgment and Agreement to 3 Be Bound” that is attached hereto as Exhibit A. 4 11. INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED 5 MATERIAL 6 When a Producing Party gives notice to Receiving Parties that certain inadvertently produced 7 material is subject to a claim of privilege or other protection, the obligations of the Receiving Parties 8 are those set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This provision is not intended to 9 modify whatever procedure may be established in an e-discovery order that provides for production 10 without prior privilege review. Pursuant to Federal Rule of Evidence 502(d) and (e), insofar as the 11 parties reach an agreement on the effect of disclosure of a communication or information covered by 12 the attorney-client privilege or work product protection, the parties may incorporate their agreement 13 in the stipulated protective order submitted to the court. 14 12. MISCELLANEOUS 15 12.1 Right to Further Relief. Nothing in this Order abridges the right of any person to seek 16 its modification by the court in the future. 17 12.2 Right to Assert Other Objections. By stipulating to the entry of this Protective Order 18 no Party waives any right it otherwise would have to object to disclosing or producing any 19 information or item on any ground not addressed in this Stipulated Protective Order. Similarly, no 20 Party waives any right to object on any ground to use in evidence of any of the material covered by 21 this Protective Order. 22 12.3 Filing Protected Material. Without written permission from the Designating Party or a 23 court order secured after appropriate notice to all interested persons, a Party may not file in the 24 public record in this action any Protected Material. A Party that seeks to file under seal any Protected 25 Material must comply with Local Rules 140, 141 and 141.1. Protected Material may only be filed 26 under seal pursuant to a court order authorizing the sealing of the specific Protected Material at 27 issue. A sealing order will issue only upon a request establishing that the Protected Material at issue 1 Receiving Party's request to file Protected Material under seal is denied by the court, then the 2 Receiving Party may file the information in the public record pursuant to Local Rules 140, 141 and 3 141.1 unless otherwise instructed by the court. 4 13. FINAL DISPOSITION 5 Within 60 days after the final disposition of this action, as defined in paragraph 4, each 6 Receiving Party must return all Protected Material to the Producing Party or destroy such material. 7 As used in this subdivision, “all Protected Material” includes all copies, abstracts, compilations, 8 summaries, and any other format reproducing or capturing any of the Protected Material. Whether 9 the Protected Material is returned or destroyed, the Receiving Party must submit a written 10 certification to the Producing Party (and, if not the same person or entity, to the Designating Party) 11 by the 60 day deadline that (1) identifies (by category, where appropriate) all the Protected Material 12 that was returned or destroyed and (2) affirms that the Receiving Party has not retained any copies, 13 abstracts, compilations, summaries or any other format reproducing or capturing any of the Protected 14 Material. Notwithstanding this provision, Counsel are entitled to retain an archival copy of all 15 pleadings, motion papers, trial, deposition, and hearing transcripts, legal memoranda, 16 correspondence, deposition and trial exhibits, expert reports, attorney work product, and consultant 17 and expert work product, even if such materials contain Protected Material. Any such archival copies 18 that contain or constitute Protected Material remain subject to this Protective Order as set forth in 19 Section 4 (DURATION). 20 IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD. 21 Dated: November 21, 2022 22 SIEGEL, YEE, BRUNNER & MEHTA 23 By: _/s/ EmilyRose Johns_____ 24 EmilyRose Johns 25 Dated: November 21, 2022 CIVIL RIGHTS EDUCATION AND 26 ENFORCEMENT CENTER 27 By: __/s/ Elizabeth Ballart________ 1 Dated: November 21, 2022 2 LAWYERS’ COMMITTEE FOR CIVIL RIGHTS OF THE SAN FRANCISCO BAY 3 AREA 4 By: __/s/ Tifanei N. Moyer____ Tifanei N. Moyer 5 6 Attorneys for Plaintiffs 7 Dated: November 21, 2022 8 SACRAMENTO CITY ATTORNEY’S OFFICE 9 10 By: _/s/ Matthew R. Day_______ Matthew R. Day 11 Attorneys for Defendants 12 13 14 ORDER 15 IT IS HEREBY ORDERED that the parties’ stipulation is granted. 16 IT IS FURTHER ORDERED THAT: 17 1. Requests to seal documents shall be made by motion before the same judge who will 18 decide the matter related to that request to seal. 19 2. The designation of documents (including transcripts of testimony) as confidential 20 pursuant to this order does not automatically entitle the parties to file such a document with the 21 court under seal. Parties are advised that any request to seal documents in this district is governed 22 by Local Rule 141. In brief, Local Rule 141 provides that documents may only be sealed by a 23 written order of the court after a specific request to seal has been made. L.R. 141(a). However, a 24 mere request to seal is not enough under the local rules. In particular, Local Rule 141(b) requires 25 that “[t]he ‘Request to Seal Documents’ shall set forth the statutory or other authority for sealing, 26 the requested duration, the identity, by name or category, of persons to be permitted access to the 27 document, and all relevant information.” L.R. 141(b). 1 3. A request to seal material must normally meet the high threshold of showing that 2 “compelling reasons” support secrecy; however, where the material is, at most, “tangentially 3 related” to the merits of a case, the request to seal may be granted on a showing of “good cause.” 4 Ctr. for Auto Safety v. Chrysler Grp., LLC, 809 F.3d 1092, 1096-1102 (9th Cir. 2016); Kamakana 5 v. City and County of Honolulu, 447 F.3d 1172, 1178-80 (9th Cir. 2006). 6 4. Nothing in this order shall limit the testimony of parties or non-parties, or the use of 7 certain documents, at any court hearing or trial – such determinations will only be made by the 8 court at the hearing or trial, or upon an appropriate motion. 9 5. With respect to motions regarding any disputes concerning this protective order which 10 the parties cannot informally resolve, the parties shall follow the 11 procedures outlined in Local Rule 251. Absent a showing of good cause, the court will not hear 12 discovery disputes on an ex parte basis or on shortened time. 13 6. The parties may not modify the terms of this Protective Order without the court’s 14 approval. If the parties agree to a potential modification, they shall submit a stipulation and 15 proposed order for the court’s consideration. 16 7. Pursuant to Local Rule 141.1(f), the court will not retain jurisdiction over enforcement 17 of the terms of this Protective Order after the action is terminated. 18 8. Any provision in the parties’ stipulation that is in conflict with anything in this order is 19 hereby DISAPPROVED. 20 DATED: November 28, 2022 /s/ DEBORAH BARNES UNITED STATES MAGISTRATE JUDGE 21 22 23 24 25 26 27 1 EXHIBIT A 2 ACKNOWLEDGMENT AND AGREEMENT TO BE BOUND 3 I, _____________________________ [print or type full name], of _________________ [print or 4 type full address], declare under penalty of perjury that I have read in its entirety and understand the 5 Stipulated Protective Order that was issued by the United States District Court for the Northern 6 District of California on [date] in the case of ___________ [insert formal name of the case and the 7 number and initials assigned to it by the court]. I agree to comply with and to be bound by all the 8 terms of this Stipulated Protective Order and I understand and acknowledge that failure to so comply 9 could expose me to sanctions and punishment in the nature of contempt. I solemnly promise that I 10 will not disclose in any manner any information or item that is subject to this Stipulated Protective 11 Order to any person or entity except in strict compliance with the provisions of this Order. 12 I further agree to submit to the jurisdiction of the United States District Court for the Northern 13 District of California for the purpose of enforcing the terms of this Stipulated Protective Order, even 14 if such enforcement proceedings occur after termination of this action. 15 I hereby appoint __________________________ [print or type full name] of 16 _______________________________________ [print or type full address and telephone number] as 17 my California agent for service of process in connection with this action or any proceedings related 18 to enforcement of this Stipulated Protective Order. 19 20 Date: ______________________________________ 21 City and State where sworn and signed: _________________________________ 22 23 Printed name: _______________________________ 24 25 Signature: __________________________________ 26 27