Thomas Seaman v. Heather Gardens Association ( 2023 )


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  •      The summaries of the Colorado Court of Appeals published opinions
    constitute no part of the opinion of the division but have been prepared by
    the division for the convenience of the reader. The summaries may not be
    cited or relied upon as they are not the official language of the division.
    Any discrepancy between the language in the summary and in the opinion
    should be resolved in favor of the language in the opinion.
    SUMMARY
    December 28, 2023
    
    2023COA125
    No. 22CA2103 & 23CA0372, Seaman v. Heather Gardens —
    Real Property — Colorado Common Interest Ownership Act —
    Association Records
    In this civil action involving the Colorado Common Interest
    Ownership Act (CCIOA), §§ 38-33.3-101 to -402, C.R.S. 2023, a
    division of the court of appeals determines, as a matter of first
    impression, that a unit owners’ association’s bank statements may
    constitute “[d]etailed records of receipts and expenditures affecting
    the operation and administration of the association” under section
    38-33.3-317(1)(a), C.R.S. 2023. The division further concludes that
    records generated by a third party, such as a bank, may be records
    an association “maintain[s]” and must make available for
    examination and copying by a unit owner under section 38-33.3-
    317(2). Thus, the division concludes that the district court erred by
    dismissing plaintiff’s amended complaint on the basis that bank
    statements cannot, as a matter of law, be records that a unit
    owners’ association is required to maintain and produce for
    inspection to a unit owner under section 38-33.3-317(1)(a) and (2).
    Consequently, the division reverses the judgment dismissing
    plaintiff’s complaint and remands for further proceedings.
    COLORADO COURT OF APPEALS                                    
    2023COA125
    Court of Appeals Nos. 22CA2103 & 23CA0372
    Arapahoe County District Court No. 22CV31637
    Honorable Elizabeth Beebe Volz, Judge
    Thomas Seaman,
    Plaintiff-Appellant,
    v.
    Heather Gardens Association, a Colorado nonprofit corporation,
    Defendant-Appellee.
    JUDGMENT AND ORDER REVERSED AND CASE
    REMANDED WITH DIRECTIONS
    Division VII
    Opinion by JUDGE BROWN
    Tow and Schock, JJ., concur
    Announced December 28, 2023
    Robinson Waters & O’Dorisio, P.C., Kimberly A. Bruetsch, Mike Lazar, Denver,
    Colorado, for Plaintiff-Appellant
    The Hustead Law Firm, Patrick Q. Hustead, Aaron M. Bell, Jason J. Patel,
    Denver, Colorado, for Defendant-Appellee
    ¶1    The legislature enacted the Colorado Common Interest
    Ownership Act (CCIOA), §§ 38-33.3-101 to -402, C.R.S. 2023, in
    part to “establish a clear, comprehensive, and uniform framework
    for the creation and operation of common interest communities.”
    § 38-33.3-102(1)(a), C.R.S. 2023. Common interest communities
    are managed by unit owners’ associations organized under section
    38-33.3-301, C.R.S. 2023.
    ¶2    Section 38-33.3-317, C.R.S. 2023, provides that unit owners
    are entitled to reasonable access to information about the
    operation, administration, and finances of their unit owners’
    association. To that end, section 38-33.3-317(1) obligates an
    association to “maintain” eighteen categories of records — in
    addition to any records specifically defined in the association’s
    declaration or bylaws, or expressly required by section
    38-33.3-209.4(2), C.R.S. 2023 — “for purposes of document
    retention and production to owners.” § 38-33.3-317(1)(a)-(p).
    ¶3    Plaintiff, Thomas Seaman, appeals the district court’s order
    dismissing his complaint against defendant, Heather Gardens
    1
    Association (HGA).1 Seaman sought an injunction compelling HGA
    to make certain bank statements available to him for examination
    under CCIOA.2 He contends that the court erred by dismissing his
    complaint on the basis that section 38-33.3-317 does not require
    HGA to produce the bank statements.
    ¶4    Resolving Seaman’s contention requires us to determine, as a
    matter of first impression, whether bank statements may be
    “[d]etailed records of receipts and expenditures affecting the
    operation and administration of the association” under section
    38-33.3-317(1)(a). Based on the plain language of the statute, we
    conclude that bank statements may constitute such records. We
    further conclude that records generated by a third party, such as a
    bank, may be records an association “maintain[s]” and must make
    available for examination and copying by a unit owner under
    section 38-33.3-317(2)(a). Consequently, we conclude that the
    1 Our references to Seaman’s complaint are to his first amended
    complaint, which is the operative complaint.
    2 Seaman’s complaint also requested a penalty under section 38-
    33.3-317(4.5), C.R.S. 2023, which states that an association must
    allow inspection or copying of the applicable records within thirty
    days or be subject to penalties. That claim is not before us on
    appeal and should be addressed on remand.
    2
    district court erred by dismissing Seaman’s complaint under
    C.R.C.P. 12(b)(5). We reverse the judgment and remand for further
    proceedings.3
    I.   Background and Procedural History
    ¶5    HGA is a nonprofit corporation that manages Heather
    Gardens, an age-restricted senior living community. The parties
    agree that HGA is subject to CCIOA and that Seaman is a property
    owner and resident of Heather Gardens. See § 38-33.3-103(3), (31),
    C.R.S. 2023.
    ¶6    According to Seaman’s complaint, in April 2020, HGA applied
    for a loan under the Paycheck Protection Program (PPP) and
    received funds in the amount of $1,085,800. It opened a new
    account at KeyBank to hold and manage the PPP funds. And in
    July 2021, it applied for and received forgiveness of the PPP loan.
    ¶7    In June 2022, Seaman requested copies of HGA’s records
    including, as relevant here, bank statements for the KeyBank
    account in which it held the PPP funds. HGA provided Seaman
    3 Because we reverse on this basis, we decline to address Seaman’s
    alternative argument that section 38-33.3-317(2) requires an
    association to produce “all records” it maintains, regardless of
    whether such records fall within a category listed in subsection (1).
    3
    with copies of balance sheets showing the PPP funds as an asset
    titled “Cash – Key Bank PPP Proceeds” with varying balances, but it
    declined to provide the bank statements, explaining that “[b]ank
    statements are not records of the association that must be kept or
    made available for inspection/copying by owners.”
    ¶8    In August, Seaman filed a complaint in the district court
    seeking an injunction requiring HGA to produce the requested bank
    statements. HGA moved to dismiss under C.R.C.P. 12(b)(5),
    arguing that section 38-33.3-317 does not require it to maintain or
    produce bank statements for inspection and copying. It further
    argued that the statute does not require it to maintain and make
    available records created by a third party, such as a bank.
    ¶9    The district court granted the motion to dismiss, concluding
    that bank statements “[c]learly” are not “[d]etailed records of
    receipts and expenditures affecting the operation and
    administration of the association” under section 38-33.3-317(1)(a)
    and are not otherwise listed among the categories of records an
    4
    association is required to maintain under subsection (1).4 The
    court acknowledged that the purpose of section 38-33.3-317 is “to
    provide owners with access to information about the operation of
    the association and how its funds are generated and spent,” but it
    reasoned that Seaman had received sufficient records from HGA
    “related to the receipt of PPP funds, the amount of the funds
    received, the accounts in which the funds were held and when
    those funds were transferred from one account to another,” and
    that HGA’s refusal to provide the bank statements did not “interfere
    with [Seaman’s] right to receive the relevant information.”
    II.   Analysis
    ¶ 10   Seaman contends that the district court erred by concluding
    that bank statements are not, as a matter of law, “[d]etailed records
    of receipts and expenditures affecting the operation and
    administration of the association” under section 38-33.3-317(1)(a).
    4 The district court also concluded that the requested bank
    statements did not constitute “[f]inancial statements as described in
    section 7-136-106, C.R.S. [2023],” § 38-33.3-317(1)(g), or
    “[f]inancial records sufficiently detailed to enable the association to
    comply with section 38-33.3-316(8)[, C.R.S. 2023],” § 38-33.3-
    317(1)(j). It does not appear that Seaman ever argued that the
    requested bank statements meet either of these definitions, and he
    does not challenge that part of the court’s ruling on appeal.
    5
    We agree. We also conclude that, even though they are generated
    by a third party, bank statements may be “maintained by the
    association” such that they must be made available for examination
    and copying by a unit owner under section 38-33.3-317(2). Thus,
    we conclude that the court erred by dismissing Seaman’s complaint
    under C.R.C.P. 12(b)(5).
    A.   Standard of Review and Generally Applicable Law
    ¶ 11   We review de novo a district court’s judgment dismissing a
    complaint for failure to state a claim upon which relief can be
    granted under C.R.C.P. 12(b)(5). Nieto v. Clark’s Mkt., Inc., 
    2021 CO 48
    , ¶ 11. We accept as true the factual allegations in the complaint
    and, viewing them in the light most favorable to the plaintiff,
    determine whether the complaint states a plausible claim for relief.
    See id.; Warne v. Hall, 
    2016 CO 50
    , ¶¶ 9, 24.
    ¶ 12   We also review de novo issues of statutory construction. Nieto,
    ¶ 12. In doing so, our primary task is to give effect to the legislative
    intent as reflected in the plain and ordinary meanings of the words
    and phrases used. Carousel Farms Metro. Dist. v. Woodcrest Homes,
    Inc., 
    2019 CO 51
    , ¶ 40. We read the statute in the context of the
    entire statutory scheme, giving consistent and sensible effect to all
    6
    its parts. Id.; see also §§ 2-4-101, -201, C.R.S. 2023; A.M. v. A.C.,
    
    2013 CO 16
    , ¶ 8. And we avoid constructions that would render
    any words or phrases superfluous or lead to illogical or absurd
    results. Dep’t of Revenue v. Agilent Techs., Inc., 
    2019 CO 41
    , ¶ 16.
    When the language of a statute is clear, we enforce it as written.
    Elder v. Williams, 
    2020 CO 88
    , ¶ 18.
    B.    The Bank Statements May Be Detailed Records of Receipts
    and Expenditures Affecting the Operation and Administration
    of an Association
    ¶ 13        As noted, section 38-33.3-317(1) obligates an association to
    “maintain” eighteen categories of records “for purposes of document
    retention and production to owners.” § 38-33.3-317(1)(a)-(p).
    Under section 38-33.3-317(2), “all records maintained by the
    association must be available for examination and copying by a unit
    owner or the owner’s authorized agent” in accordance with
    prescribed procedures. Furthermore, “the association may not
    condition the production of records upon the statement of a proper
    purpose.” Id.
    ¶ 14        Seaman contends that bank statements fall into one of the
    categories of records an association is required by statute to
    maintain and make available to him as a unit owner: “[d]etailed
    7
    records of receipts and expenditures affecting the operation and
    administration of the association.” § 38-33.3-317(1)(a). Based on
    the statute’s plain language, we agree that bank statements may
    constitute such records.
    ¶ 15   The relevant terms are not defined in CCIOA. But because
    they are words in common usage and “people of ordinary
    intelligence needn’t guess at [their] meaning,” we consider their
    dictionary definitions. Butler v. Bd. of Cnty. Comm’rs, 
    2021 COA 32
    , ¶ 14; see Broomfield Senior Living Owner, LLC v. R.G. Brinkmann
    Co., 
    2017 COA 31
    , ¶ 18 (where a statute fails to define a term, we
    consider its common usage).
     A “record” is “the state or fact of being recorded” or
    “something that records.” Merriam-Webster Dictionary,
    https://perma.cc/3H6V-QUWY. To “record” means “to set
    down in writing” or “furnish written evidence of.” Id.; see
    Black’s Law Dictionary 1527 (11th ed. 2019) (A “record” is
    “[a] documentary account of past events” or “[i]nformation
    that is inscribed on a tangible medium or that, having been
    stored in an electronic or other medium, is retrievable in
    perceivable form.”).
    8
     “Detailed” means “marked by abundant detail or by
    thoroughness in treating small items or parts.”
    Merriam-Webster Dictionary, https://perma.cc/3QN2-
    QVFE.
     A “receipt” is “a writing acknowledging the receiving of
    goods or money,” “the act or process of receiving,” or
    “something received.” Merriam-Webster Dictionary,
    https://perma.cc/V287-RKCF; see Black’s Law Dictionary
    at 1521 (“Receipt” includes “[a] written acknowledgment
    that something has been received; esp., a piece of paper or
    an electronic notification that one has paid for something.”).
     “Expenditure” is defined as “the act or process of
    expending” or “something expended,” namely a
    “disbursement” or “expense.” Merriam-Webster Dictionary,
    https://perma.cc/3MNA-5FRQ. “Expending” is further
    defined as “to pay out” or “spend.” Merriam-Webster
    Dictionary, https://perma.cc/7JPM-BWER; see Black’s Law
    Dictionary at 723 (defining “expenditure” as “[t]he act or
    process of spending or using money, time, energy, etc.; esp.,
    the disbursement of funds” or as “[a] sum paid out”).
    9
    ¶ 16   A bank statement is a “record,” in that it sets down in writing
    information about a bank account. It is a “detailed record” because
    it typically provides particulars about the account itself and any
    transactions occurring on the account — including the date,
    transaction type, and dollar amount, among other details. And it is
    a “detailed record of receipts and expenditures” to the extent it
    reflects any deposits (receipts of funds) into or withdrawals
    (expenditures of funds) from the account.5
    ¶ 17   Thus, we conclude that an association’s bank statements will
    typically fall within the unambiguous language of section
    38-33.3-317(1)(a). And because the statutory language is clear, we
    do not address the parties’ policy arguments in favor of or against
    this interpretation.6 See Samuel J. Stoorman & Assocs., P.C. v.
    5 The parties do not appear to dispute that “receipts” into and
    “expenditures” from an association’s bank account would be
    transactions “affecting the operation and administration of the
    association.” § 38-33.3-317(1)(a).
    6 We also do not endeavor to identify every type of record that might
    satisfy section 38-33.3-317(1)(a). Indeed, the drafters of the
    Uniform Common Interest Ownership Act (Unif. L. Comm’n 2021)
    (UCIOA), on which CCIOA is based, eschewed any attempt to
    prescribe how an association’s financial records must be kept. See
    Ch. 232, sec. 1, § 38-33.3-317(1), 
    2012 Colo. Sess. Laws 1016
    ;
    Accetta v. Brooks Towers Residences Condo. Ass’n, 
    2021 COA 87
    ,
    10
    Dixon, 
    2017 CO 42
    , ¶ 11 (“When a statute is unambiguous, public
    policy considerations beyond the statute’s plain language have no
    place in its interpretation.”).
    ¶ 18   Notably, HGA does not appear to argue that bank statements
    do not meet the plain and ordinary meaning of the words in
    subsection (1)(a). Instead, it contends that, had the legislature
    intended to include bank statements in the “long list” of document
    categories that an association must maintain and make available, it
    would have separately listed them. HGA notes that the legislature
    specified that an association must maintain certain “financial
    statements,” just not the ones Seaman sought. And it argues that
    interpreting subsection (1)(a) expansively renders these other
    categories of documents superfluous, pointing specifically to
    ¶ 41 (noting that much of CCIOA was modeled on the UCIOA);
    UCIOA § 3-118 cmt. 3 (“The subsection generally avoids any
    substantive requirements as to how the [a]ssociation’s financial
    records are to be maintained, relying simply on the obligation to
    retain ‘detailed records of receipts’ . . . .”). And while we have
    concluded that bank records may be “[d]etailed records of receipts
    and expenditures,” not all “[d]etailed records of receipts and
    expenditures” are bank statements. § 38-33.3-317(1)(a). In other
    words, records other than bank statements (e.g., QuickBooks
    records of income and expenses) may also satisfy the definition.
    See id.
    11
    subsections (1)(g) and (1)(j). This is the rationale that the district
    court generally adopted in dismissing Seaman’s complaint. But for
    three reasons, we disagree.
    ¶ 19   First, to the extent bank statements are already included in
    one of the eighteen categories of records an association is required
    to maintain as set forth in subsection (1), the legislature need not
    have separately listed them. Certain of the eighteen categories are
    narrow — for example, “[a] list of the names, electronic mail
    addresses, and physical mailing addresses of its current executive
    board members and officers,” § 38-33.3-317(1)(h), which likely is a
    single record. But others are quite broad — such as “[r]ecords of
    claims for construction defects and amounts received pursuant to
    settlement of those claims,” § 38-33.3-317(1)(b), which could
    include demand letters, litigation-initiating complaints, settlement
    agreements, check stubs or wire transfer receipts, and other similar
    documents. Subsection (1)(a) is a broad category. That the
    legislature did not separately identify every document that might
    fall within subsection (1)(a) does not mean that documents falling
    within subsection (1)(a) but not separately identified can be
    withheld.
    12
    ¶ 20   Second, the legislature exempted several types of records from
    mandatory disclosure but did not include an association’s bank
    statements among the exemptions. Section 38-33.3-317(3)
    identifies seven categories of records that “may be withheld from
    inspection and copying” and section 38-33.3-317(3.5) identifies two
    categories of records that “are not subject to inspection and
    copying” and “must be withheld.” An association’s bank statements
    are not listed in either subsection. And although section
    38-33.3-317(3.5)(b)(I) prohibits an association from disclosing
    “[p]ersonal identification and account information of members and
    residents, including bank account information,” it is silent as to the
    association’s bank account information. (Emphasis added.)
    ¶ 21   To be sure, personal bank account information belonging to an
    individual member is not one of the eighteen categories of records
    identified in subsection (1). See § 38-33.3-317(1). Yet documents
    containing such information may fall within one of the eighteen
    categories, such as (1)(a). Recognizing this, the legislature
    specifically exempted individual members’ bank account
    information from inspection and disclosure. Because it did not do
    the same for an association’s bank account information, it must not
    13
    have intended those bank statements to be exempt. See Reale v.
    Bd. of Real Est. Appraisers, 
    880 P.2d 1205
    , 1207 (Colo. 1994)
    (under the maxim “expressio unius est exclusio alterius,” “the
    expression of one thing is the exclusion of another”).
    ¶ 22   Third, interpreting subsection (1)(a) to include an association’s
    bank statements does not render any other category of record
    superfluous. HGA points us to subsections (1)(g) and (1)(j), arguing
    that “[i]f, as Seaman claims, [subsection (1)(a)] covers all documents
    related to ‘money coming in and going out of the association,’”
    subsections (1)(g) and (1)(j) would be unnecessary. True, we avoid
    constructions that would render any words or phrases superfluous.
    See McBride v. People, 
    2022 CO 30
    , ¶ 23. But we are not convinced
    that the records identified in subsections (1)(g) and (1)(j) necessarily
    constitute “[d]etailed records of receipts and expenditures affecting
    the operation and administration of the association.”
    § 38-33.3-317(1)(a).
    ¶ 23   Section 38-33.3-317(1)(g) requires an association to maintain
    “[f]inancial statements as described in section 7-136-106, C.R.S.
    [2023], for the past three years.” Section 7-136-106 provides that,
    “[u]pon the written request of any member, a nonprofit corporation
    14
    shall mail to such member its most recent annual financial
    statements, if any, and its most recently published financial
    statements, if any, showing in reasonable detail its assets and
    liabilities and results of its operations.” (Emphasis added.) The
    financial statements contemplated by section 38-33.3-317(1)(g) are
    those reflecting the association’s overall financial condition by
    reporting its assets and liabilities. See Black’s Law Dictionary 775
    (defining “financial statement” as “[a] balance sheet, income
    statement, or annual report that summarizes an individual’s or
    organization’s financial condition on a specified date or for a
    specified period by reporting assets and liabilities”). But a snapshot
    of an association’s assets and liabilities is not likely to include
    “[d]etailed records of receipts and expenditures.”
    § 38-33.3-317(1)(a). For example, a financial statement might
    reflect that an association has $100,000 in a bank account as an
    asset, but it would not show the transactions in and out of that
    account (the receipts and expenditures) resulting in the end
    balance.
    ¶ 24   Section 38-33.3-317(1)(j) requires an association to maintain
    “[f]inancial records sufficiently detailed to enable the association to
    15
    comply with section 38-33.3-316(8)[, C.R.S. 2023,] concerning
    statements of unpaid assessments.” Section 38-33.3-316(8), in
    turn, requires an association to furnish to a unit owner “a written
    statement setting forth the amount of unpaid assessments
    currently levied against such owner’s unit.” A record that satisfies
    section 38-33.3-317(1)(j) would reflect amounts a unit owner has
    been assessed but has not paid — amounts an association has not
    received — so it would not reflect either “receipts” or “expenditures”
    of the association, which is what section 38-33.3-317(1)(a) requires.
    Moreover, it makes sense that the legislature would take care to
    separately list a record an association must maintain to be able to
    comply with another of its statutory obligations under CCIOA.
    ¶ 25   HGA also argues that the bank statements Seaman requested
    are not, as a matter of fact, the type of records contemplated by
    section 38-33.3-317(1)(a) because they do not show “receipts” or
    “expenditures.” More specifically, HGA asserts that it did not
    receive the PPP funds directly into the KeyBank account; rather, the
    funds were deposited into its operating account and then
    transferred to the KeyBank account. Similarly, HGA asserts that it
    did not expend any PPP funds directly from the KeyBank account;
    16
    rather, it transferred funds from the KeyBank account into its
    operating account. It is unclear to us whether any of the PPP funds
    were ever expended, from either the KeyBank account or HGA’s
    operating account. In any event, we are not able to confirm these
    assertions because the bank statements were not produced and are
    not part of the record on appeal.
    ¶ 26   But more importantly, these are factual issues that cannot be
    resolved in HGA’s favor on a C.R.C.P. 12(b)(5) motion. Denver Post
    Corp. v. Ritter, 
    255 P.3d 1083
    , 1088 (Colo. 2011) (“We uphold the
    grant of a C.R.C.P. 12(b)(5) motion to dismiss only when the
    plaintiff’s factual allegations do not, as a matter of law, support the
    claim for relief.”). Although Seaman alleged that the records he did
    receive from HGA showed transfers of PPP funds between the
    KeyBank account and HGA’s operating account, he did not allege
    that those were the sole transactions on the KeyBank account or
    that the PPP funds were not received into or expended from the
    KeyBank account. Nor can we so conclude as a matter of law.
    ¶ 27   For these reasons, we conclude that the district court erred
    when it determined, as a matter of law, that the bank statements
    Seaman requested did not fall within section 38-33.3-317(1)(a).
    17
    C.    Records Generated by Third Parties May Be Maintained by an
    Association
    ¶ 28   HGA also contends that section 38-33.3-317(1) does not
    require an association to maintain or make available records
    “created by an outside party, such as a bank.” Because subsection
    (1) obligates an association to “maintain” certain records, and
    subsection (2) requires that “all records maintained by the
    association” be made available for inspection and copying, we
    understand HGA to argue that records generated by third parties
    are not records “maintained” by an association.7 We reject this
    contention for three reasons.
    ¶ 29   First, several of the eighteen categories of records an
    association is obligated to maintain are records an association is
    unlikely to generate itself. For example, “[r]ecords of claims for
    construction defects” may include demand letters and complaints
    asserting claims for construction defects, which are likely to be
    drafted by the association’s legal counsel. § 38-33.3-317(1)(b).
    Similarly, “[t]he association’s most recent reserve study” may have
    7 HGA does not argue, and the record does not reveal, that it does
    not have copies of or lacks reasonable access to its bank
    statements.
    18
    been prepared by a professional reserve study company or an
    outside expert. § 38-33.3-317(1)(k). Thus, the fact that a third
    party generates a record cannot mean that an association does not
    “maintain” it.
    ¶ 30   Second, excluding records created or kept by third parties
    from those an association is obligated to produce would frustrate
    the purpose of section 38-33.3-317 and lead to absurd results. See
    AviComm, Inc. v. Colo. Pub. Utils. Comm’n, 
    955 P.2d 1023
    , 1031
    (Colo. 1998) (“[A] statutory interpretation that defeats the legislative
    intent or leads to an absurd result will not be followed.”). Under
    HGA’s interpretation, an association that creates its own records
    would be required to produce them to unit owners while an
    association that outsources the preparation of its records — likely a
    larger association able to afford such professional services — would
    be able to avoid that same obligation. Such a result would be
    inequitable and contrary to the clear purpose of section
    38-33.3-317, which is to provide unit owners with reasonable
    access to information about the operation and administration of an
    association. Because we must presume the legislature intended a
    just and reasonable result, see AviComm, Inc., 955 P.2d at 1031, we
    19
    reject any construction of the statute that conditions an owner’s
    right to access an association’s records on whether an association
    had a third party prepare them.
    ¶ 31   Third, we are persuaded that an association must make
    records generated by a third party available to unit owners by
    reference to a public entity’s obligations under the Colorado Open
    Records Act (CORA). Just as CCIOA entitles unit owners to inspect
    certain association records, CORA entitles members of the public to
    inspect public records. See § 24-72-201, C.R.S. 2023 (“[A]ll public
    records shall be open for inspection by any person at reasonable
    times,” except as otherwise provided by law.). “Public records”
    include “all writings made, maintained, or kept by” a public entity
    “for use in the exercise of functions required or authorized by law or
    administrative rule or involving the receipt or expenditure of public
    funds.” § 24-72-202(6)(a)(I), C.R.S. 2023 (emphasis added).
    ¶ 32   On several occasions, Colorado courts have concluded that
    records created by or in the possession of third parties nonetheless
    constitute public records that must be made available to the public.
    See Leonard v. Interquest N. Bus. Improvement Dist., 
    2022 COA 78
    ,
    ¶¶ 18-19 (documents that a public entity has a “contractual right to
    20
    access” from a third party constitute public records it must make
    available for inspection); Int’l Bhd. of Elec. Workers Loc. 68 v. Denver
    Metro. Major League Baseball Stadium Dist., 
    880 P.2d 160
    , 164
    (Colo. App. 1994) (documents not “made or kept” by the public
    entity, but to which the public entity had “full access” were public
    records); see also Denver Post Corp., 255 P.3d at 1091
    (“maintaining” a record includes “taking steps to ensure the
    physical integrity of the document, updating the information it
    contains, or directing another to do the same”); Zubeck v. El Paso
    Cnty. Ret. Plan, 
    961 P.2d 597
    , 600-01 (Colo. App. 1998) (concluding
    that the plaintiffs should have been given access under CORA to the
    retirement plan’s financial records, including its bank statements).
    ¶ 33   In the end, we conclude that the district court erred by
    dismissing Seaman’s complaint under C.R.C.P. 12(b)(5). The bank
    statements Seaman requested may be records HGA is obligated to
    maintain and produce to him under section 38-33.3-317(1)(a) and
    (2). Whether the bank statements in fact reflect “receipts and
    expenditures affecting the operation and administration of the
    association,” § 38-33.3-317(1)(a), is a factual question that cannot
    be resolved against Seaman at this stage of the proceedings. See
    21
    Denver Post Corp., 255 P.3d at 1083 (“We accept all factual
    allegations in the complaint as true and view them in the light most
    favorable to the plaintiff.”). Seaman’s claim must be reinstated.
    III.   Attorney Fees and Costs
    ¶ 34   In the district court, HGA requested and was awarded attorney
    fees and costs pursuant to section 38-33.3-123(1)(c), C.R.S. 2023.
    Under that provision, the prevailing party in any action to enforce
    or defend the provisions of CCIOA is entitled to reasonable attorney
    fees and costs. But because there has been no resolution on the
    merits, there is not yet a prevailing party. See DeJean v. Grosz,
    
    2015 COA 74
    , ¶¶ 44-45; see also C.R.C.P. 54(d). Accordingly, we
    reverse the district court’s order awarding HGA its attorney fees and
    costs. And for the same reason, we decline to award appellate
    attorney fees to either party.
    IV.   Disposition
    ¶ 35   We reverse the district court’s judgment and its order
    awarding attorney fees and costs to HGA, and we remand for
    further proceedings consistent with this opinion.
    JUDGE TOW and JUDGE SCHOCK concur.
    22
    

Document Info

Docket Number: 22CA2103 & 23CA0372

Filed Date: 12/28/2023

Precedential Status: Precedential

Modified Date: 12/28/2023