Dew v. Mindfinders, Inc. ( 2021 )

UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLUMBIA
EBONY DEW, et al.,
Plaintiffs,
v. Civil Action No. 20-2930 (BAH)
MINDFINDERS, INC., Chief Judge Beryl A. Howell
Defendant.
MEMORANDUM OPINION
Pending before the Court is the plaintiffs’ consented-to motion to approve a settlement
agreement between the named plaintiffs, Ebony Dew and Krystal Owens, opt-in plaintiff Amya
Gaymon, and defendant Mindfinders, Inc., in this suit brought under the Fair Labor Standards
Act, 29 U.S.C. § 201 et seq. Pls.’ Unopposed Mot. for Approval of Settlement, Serv. Payments,
& Att’ys’ Fees & Costs (“Pls.’ Mot.”), ECF No. 34. For the reasons below, the motion is
granted in part.
I. BACKGROUND
Plaintiffs are former hourly-paid employees of defendant Mindfinders, Inc., a
Washington D.C. corporation with its headquarters in Washington, D.C. Compl. ¶¶ 2, 30, ECF
No. 1. Plaintiff Ebony Dew was employed by defendant from approximately August 2018
through September 2020. Id. ¶ 12. Plaintiff Krystal Owens was employed by defendant from
approximately April 2017 through August 2019. Id. at ¶ 22. Plaintiffs Dew and Owens filed this
suit on October 13, 2020, id. ¶¶ 1, 30, bringing claims under the Fair Labor Standards Act,
29 U.S.C. § 201 et seq. (“FLSA”); the D.C. Minimum Wage Act, D.C. Code § 32-1001 et seq.
1
(“DCMWA”); the D.C. Wage Payment and Collection Law, id. § 32-1301 et seq. (“DCWPCL”);
and the D.C. Accrued Safe and Sick Leave Act, id. § 32-531.01(2), (3)(A). Compl. ¶ 2.
Plaintiffs alleged that defendant: (1) failed to pay plaintiffs and other hourly workers in
Washington, D.C., minimum wages for all hours worked, Compl. ¶¶ 94–99; (2) failed to pay
plaintiffs and other hourly workers overtime wages for hours that they worked in excess of 40
per workweek, id. ¶¶ 86–93, 100–06; (3) failed to timely pay all wages to plaintiffs and other
hourly workers, id. ¶¶ 107–13, 128–36; (4) failed to provide paid sick leave to plaintiffs and
other hourly workers who worked in Washington, D.C., id. ¶¶ 114–20; and (5) retaliated against
plaintiff Dew for bringing a claim for unpaid wages, id. ¶¶ 137–154. 1 The case was brought as a
collective action under FLSA, 29 U.S.C. § 216(b), on behalf of similarly situated hourly
employees (“Collective Members”), id. ¶ 40, and as a putative class action with respect to the
D.C. Code causes of action, id. ¶ 47.
Amya Gaymon was added as an opt-in plaintiff to this case on October 23, 2020, Notice
of Filing of Consent Form of Amya Gaymon, ECF No. 6-1; see also 29 U.S.C. § 216(b)
(employee may become a party plaintiff if he “gives his consent in writing to become such a
party and such consent is filed in the court in which such action is brought”).
Defendant was served on December 20, 2020, Return of Service Aff., ECF No. 10, but,
by January 19, 2021, still had not filed an answer, which was due on January 10. Consequently,
plaintiffs filed an affidavit requesting that the Clerk enter default. See Affidavit for Default, ECF
No. 14. On January 22, 2021, the Clerk entered default against defendant. See Clerk’s Entry of
1
Plaintiffs also brought claims under Maryland state law, see Compl. ¶¶ 121–136, but the parties’ negotiated
settlement addresses only those claims that arose in the District of Columbia pursuant to its contract with the D.C.
Department of General Services. See Pls.’ Mot. at 6 n.3. Plaintiffs also aver that defendant produced information in
discovery (1) demonstrating that it paid proper overtime on other contracts and (2) that it had a paid sick leave
policy with respect to plaintiffs. Id.
2
Default, ECF No. 15. On February 12, 2021, plaintiffs moved for default judgment, Pls.’ Mot.
Default J., ECF No. 18, and, after defendant failed to respond within the required two weeks, see
D.D.C. LCvR 7(b), the Court ordered defendant to show cause as to why that motion should not
be granted, Min. Order (Mar. 2, 2021).
A week later, on March 9, 2021, defendant’s counsel entered an appearance, Notice of
Appearance, ECF No. 21, and the parties filed a joint response to the Court’s order to show
cause. Joint Resp. to Order of the Court, ECF No. 23. The parties moved to vacate the Clerk’s
Entry of Default, withdraw plaintiffs’ Motion for Default Judgment, and refer the case for
mediation. Id. ¶¶ 5–7. The parties’ motion was granted, and the case referred to Judge Martin
Teel for mediation. see Min. Order (Mar. 10, 2021); Min. Order (June 22, 2021). Prior to
mediation, the parties exchanged informational discovery. Decl. of Sally Abrahamson
(“Abrahamson Decl.”) ¶ 9, ECF No. 34-2. The parties engaged in a day-long mediation on July
30, 2021, and these discussions resulted in the Settlement Agreement for which the parties now
seek judicial approval. Id. ¶¶ 10–11.
A. Proposed Settlement Agreement
On September 14, 2021, plaintiffs filed an unopposed motion for approval of the
proposed Settlement Agreement. See Pls.’ Mot. Under the proposed agreement, defendant
would pay a fixed gross settlement amount of $152,000 to settle the pending action and fully
resolve plaintiffs’ claims. Settlement Agreement § 1(k), ECF No. 34–3. This gross amount
would go towards (1) service payments to named plaintiffs and opt-in plaintiff; (2) settlement
checks to eligible individuals, (3) attorneys’ fees and costs, and (4) any settlement administrator
costs. Id. §§ 1(l), 3(a)–(d).
3
From the gross settlement amount, the proposed Agreement allocates up to $62,500 in
attorneys’ fees and $1,000 in litigation costs from the gross settlement amount. Id. § 3(b)(i). 2 It
further provides $2,000 in service payments to named plaintiffs, Dew and Owens and opt-in
plaintiff Gaymon. Id. § 3(c)(i). Plaintiffs estimate that $3,000 of the gross settlement will be
paid to a Settlement Administrator. Abrahamson Decl. ¶ 38. The remaining funds—the “Net
Settlement Fund”—would be divided on a pro rata basis among identified collective members
who choose to participate in the settlement. Settlement Agreement §§ 1(l), 3(d); see also Pls.’
Mem. Supp. Mot. for Approval of Settlement, Serv. Payments, & Att’ys’ Fees & Costs (“Pls.’
Mem.”) at 4-6, ECF No. 34-1 (describing allocation of the Net Settlement Fund). Each
settlement member’s share would be calculated by dividing each member’s total owed wages by
the total owed wages for all members of the settlement group, all determined from time and pay
records produced by defendant. Settlement Agreement § 3(d).
The proposed agreement permits additional eligible Collective Members to opt-in to the
settlement. Pls.’ Mem. at 4. The agreement defines those additional employees eligible to
participate in the settlement as employees who worked for defendant between October 13, 2017,
and September 30, 2020. See Settlement Agreement § 1(i). Apart from named plaintiffs and
opt-in plaintiff, the parties have identified 37 other individuals who meet these criteria. Id.
Under the proposed agreement, defendant will provide the settlement administrator with the
name, identifying information, and last known address of each eligible collective member. Id.
§ 4(b). The settlement administrator will determine the payroll taxes and communicate the total
amount with a detailed explanation of the calculations to defendant. Id. § 4(e). Fourteen days
2
The Settlement Agreement described the fees and costs as being subject to Court approval. Id. For the
reasons described below, see infra Part III.C, the Court will not opine on the reasonableness of the various fees and
costs in the proposed agreement beyond concluding that plaintiffs’ recovery, accounting for counsels’ proposed fees
and costs, is reasonable.
4
after defendant has fully deposited the gross settlement amount, including additional payroll tax
amounts, the settlement administrator will issue checks to the eligible collective members. Id.
§ 4(f). Eligible members then have 120 days from the mailing of the settlement checks to
negotiate their settlement checks. Id. § 4(f)(i).
In return for these payments, Collective Members who timely cash their settlement
checks release defendant from all claims or causes of action for “unpaid wages under state and
federal law for work performed on the defendant’s contract with the D.C. Department of General
Services between October 13, 2017 and September 30, 2020, as well as any claims for unpaid
sick leave.” Id. § 6(b). This release, of course, does not apply to Collective Members who do
not timely negotiate or cash their checks. Id. § 6(c). The funds from any settlement checks that
remain uncashed after 120 days will be returned to defendant within 30 days. Id. § 5(g).
II. LEGAL STANDARD
The D.C. Circuit has not addressed the issue of whether judicial approval is required of
FLSA settlements reached after a FLSA suit has been filed or the related issue of whether such
approval is a prerequisite for subsequent judicial enforcement of a private settlement. Another
Judge in this District, citing Supreme Court precedent and the decisions of other Circuits, has
noted that “[i]t is a long-held view that FLSA rights cannot be abridged or otherwise waived by
contract because such private settlements would allow parties to circumvent the purposes of the
statute by agreeing on sub-minimum wages.” Beard v. Dist. of Columbia Hous. Auth.,
584 F. Supp. 2d 139, 143 (D.D.C. 2008) (citing D.A. Schulte, Inc. v. Gangi, 328 U.S. 108, 116
(1946)); Barrentine v. Arkansas-Best Freight Sys., Inc., 450 U.S. 728, 740 (1981); Taylor v.
Progress Energy, Inc., 493 F.3d 454, 460 (4th Cir.2007), superseded on other grounds, Whiting
5
v. Johns Hopkins Hosp., 416 Fed. Appx. 312 (4th Cir.2011); Lynn’s Food Stores, Inc. v. United
States, 679 F.2d 1350, 1354 (11th Cir. 1982)).
No binding caselaw in this Circuit requires a district court to assess proposed FLSA
settlements ex ante. Sarceno v. Choi, 78 F. Supp. 3d 446, 449, (D.D.C. 2014). Declining to do
so, however, leaves the parties in an uncertain position. If the parties privately settle FLSA
claims and seek dismissal of the suit by filing a Rule 41 motion, the private settlement may be
held unenforceable if the employer attempts to enforce the employees’ waiver of claims per the
settlement at a later date. Cf. Martin v. Spring Break '83 Prods., L.L.C., 688 F.3d 247, 256–57
(5th Cir. 2012) (enforcing private settlement agreement entered into without judicial consent
where court determined that a bona fide dispute had existed when settlement was entered). s
When assessing the terms of an FLSA settlement agreement, the court proceeds in two
steps. First, the court must determine whether the proposed settlement “resolves a bona fide
dispute.” Carrillo v. Dandan, Inc., 51 F.Supp.3d at 124, 131 (D.D.C. 2014). “A settlement is
bona fide if it reflects a reasonable compromise over issues that are actually in dispute[.]”
Sarceno, 78 F.Supp.3d at 450 (internal quotation marks and citation omitted).
Second, “[o]nce a bona fide dispute has been established, the court must consider
whether the agreement reflects a reasonable compromise of disputed issues rather than a mere
waiver of statutory rights brought about by an employer’s overreaching.” Eley v. Stadium Grp.,
LLC, 236 F. Supp. 3d 59, 63 (D.D.C. 2017) (quoting Sarceno, 78 F. Supp. 3d at 450). This
inquiry considers the “totality of the circumstances” in assessing whether an FLSA settlement is
fair and reasonable. Carrillo, 51 F.Supp.3d at 132 (explaining that “the focus is on the fairness
of the process used by the parties to reach settlement and the practical ramifications of the
settlement”); see also Selk v. Pioneers Mem’l Healthcare Dist., 159 F. Supp. 3d 1164, 1173
6
(S.D. Cal. 2016) (acknowledging that “many courts have adopted a totality of circumstances
approach” and thereafter adopting a variation on that approach). The factors to consider include
“whether the proposed settlement (1) was the product of overreaching by the employer; (2)
whether the settlement was the product of negotiation between represented parties following . . .
[a]rm’s length bargaining[;] and (3) whether there exist serious impediments to the collection of
a judgment by the plaintiffs.” Carrillo, 51 F. Supp. 3d at 132 (alterations in original) (internal
quotation marks omitted). In making this evaluation, the “[c]ourt should be mindful of the
strong presumption in favor of finding a settlement fair.” Sarceno, 78 F. Supp. 3d at 451
(alteration in original) (quoting Velez v. Audio Excellence, Inc., No. 10-cv-1448-ORL-22, 2011
WL 4460110, at *1 (M.D. Fla. Sept. 21, 2011)). Courts must also be cognizant of the fact that
that “settlement is a compromise, a yielding of the highest hopes in exchange for certainty and
resolution.” In re Gen. Motors Corp. Pick–Up Truck Fuel Tank Prods. Liab. Litig., 55 F.3d 768,
806 (3d Cir. 1995); see also Crabtree v. Volkert, Inc., No. 11-cv-529, 2013 WL 593500, at *3
(S.D. Ala. Feb. 14, 2013) (noting that “the Court is generally not in as good a position as the
parties to determine the reasonableness of an FLSA settlement” (quoting Bonetti v. Embarq
Mgmt. Co., 715 F. Supp. 2d 1222, 1227 (M.D. Fla. 2009)) (internal quotation marks omitted)).
III. DISCUSSION
The two requirements for assessing whether to approve the proposed FLSA Settlement
Agreement are addressed in turn, followed by plaintiffs’ requested relief that extends beyond the
scope of judicial evaluation of such an agreement.
A. The Settlement Agreement Resolves a Bona Fide Dispute
First, the Court must find that the proposed settlement resolves a bona fide
dispute. Sarceno. 78 F. Supp. 3d at 450. This requirement is easily met here.
7
Here, plaintiffs initiated these proceedings by filing a lawsuit seeking unpaid wages.
Pls.’ Mem. at 8. After defendant submitted schedule and payroll data, a number of material
factual and legal disputes arose, and the parties engaged into mediation. Id. The parties
disagreed over “(1) whether the unpaid wages at issue were the result of a coding error or part of
defendant’s general policies or practices; (2) the extent to which overtime was unpaid; (3)
whether defendant should be held liable for liquidated damages; and (4) whether defendant failed
to raise the company’s hourly wages to comply with D.C.’s minimum wage increase.” Id.
Consequently, the fundamental issue of the wages owed to plaintiffs and the appropriate
damages are contested, thereby presenting a bona fide dispute for the Settlement Agreement to
resolve.
B. The Settlement is Fair, Reasonable and Adequate
The Court is satisfied that the Settlement Agreement represents a fair and reasonable
compromise between the parties, upon consideration of the entirety of the circumstances
surrounding the agreement. As to the first factor—whether the settlement is a result of employer
“overreaching”—the parties have not provided the exact estimate of the total amount of money
the plaintiffs claim to be owed, making independent evaluation of where the settlement amount
falls between the plaintiffs’ position and the defendant’s impossible. Cf. Carrillo, 51 F. Supp. 3d
at 133–34 (discussing $22,000 gap between plaintiffs’ asserted claim for wages owed and
defendants’ belief as to maximum exposure). Plaintiffs have, however, indicated that the gross
settlement amount provides over 100 percent of unpaid wages and liquidated damages under
FLSA, Pls.’ Mem. at 9–10 (citing Abrahamson Decl. ¶ 13), and that plaintiffs will “recover[] 100
percent of what they could have recovered under the FLSA in litigation.” Abrahamson Decl.
¶ 13. Comparing the gross settlement amount to plaintiffs’ estimated FLSA damages, this is not
an overreach. See Carrillo, 51 F. Supp. 3d at 133–34 (finding a proposed $15,500 gross
8
settlement did not result from employer overreach where the plaintiffs’ estimated total damages
at $24,000). 3
The second factor—whether the agreement is a result of arm’s length negotiation—
weighs heavily in favor of approving the settlement. The parties engaged in negotiations while
represented by counsel with significant experience in litigating FLSA claims. Pls.’ Mem. at 11;
see also Abrahamson Decl. ¶¶ 10–12. Plaintiffs’ counsel investigated the underlying claims and
received discovery regarding the claims and wage information from defendant. Pls.’ Mem. at 6
n.3, 10–11; see also Eley, 236 F. Supp. 3d at 64. Importantly, the parties’ negotiations
culminated in mediation supervised by an experienced and respected mediator, see Abrahamson
Decl. ¶ 10, “which further bolsters the arm’s length nature of the negotiations,” Sarceno, 78
F. Supp. 3d at 451.
As for the third factor—accounting for the difficulty of collecting any judgment—
plaintiffs assert that even if they “could have recovered more in contested litigation, the value of
immediate recovery outweighs the potential for recovery, considering the cost of continued
litigation, the risk of no recovery at all, and the delay that would be caused by an appeal after a
judgment.” Pls.’ Mem. at 11–12; Abrahamson Decl. ¶ 14. Given the aforementioned factual and
legal disputes between the parties, the Court is satisfied that the settlement appropriately
3
Relatedly, plaintiffs’ requested attorneys’ fees and costs support the conclusion that the Settlement
Agreement is a reasonable resolution of the dispute. The proposed agreement provides for $62,5000 in attorneys’
fees, representing 41 percent of the total recovery. See Settlement Agreement § 3(b)(i). This proportion of the total
settlement amount is consistent with the proportion of attorneys’ fees allocated in other settlements approved in this
District. See Eley, 236 F. Supp. 3d at 65 (approving settlement agreement where attorneys’ fees represented 37
percent of total recovery in class action); Sarceno, 78 F. Supp. 3d at 452 (approving settlement agreement where
attorneys’ fees represented slightly under 40 percent of total recovery); Carrillo, 51 F. Supp. 3d at 134 (approving
settlement agreement where attorneys’ fees accounted for approximately 55 percent of total recovery). In other
words, the contemplated attorneys’ fees do not eat into the gross settlement fund so much as to render the Settlement
Agreement unreasonable or unfair to plaintiffs.
9
considers the potential benefits and risks of proceeding to trial. See Sarceno, 78 F. Supp. 3d at
452.
C. Other Issues
Plaintiffs also request express judicial approval of the service awards, the attorneys’ fees
and costs, and the administrator’s fees and costs, and to incorporate in an order all terms of the
Settlement Agreement, including a provision enjoining plaintiffs and those absent Collective
Members, who negotiate their settlement checks, from filing a released claim against defendant.
See Proposed Order at 2, ECF No. 34-6. The Court need not approve any of these terms, and
will not impose an injunction, since judicial “review of a proposed FLSA settlement is properly
limited only to those terms precisely addressing the compromised monetary amounts to resolve
pending wage and overtime claims.” Sarceno, 78 F. Supp. 3d at 452 (quoting Carrillo,
51 F. Supp. 3d at 134). The various fees contemplated in the Settlement Agreement are relevant
insofar as they do not decrease the net settlement fund so much as to be unreasonable, but they
need not individually be found reasonable by the Court to approve the Settlement Agreement.
Accordingly, insofar as plaintiffs’ motion seeks an order beyond this limited purpose, the Court
simply does not opine. See Sarceno, 78 F. Supp. 3d at 452 (approving FLSA settlement without
specifically approving attorneys’ fees or addressing aspects of the proposed agreement beyond
the compromised monetary amounts to resolve pending wage and overtime claims,); Carrillo, 51
F. Supp. 3d at 134 (same). The Court will retain jurisdiction to enforce the settlement, as
plaintiffs request. See Proposed Order at 2.
IV. CONCLUSION
For the foregoing reasons, plaintiffs’ Unopposed Motion for Approval of Settlement,
Service Payments, and Attorneys’ Fees and Costs, ECF No. 34, is granted in part.
An order consistent with this Memorandum Opinion will be entered contemporaneously.
10
Date: October 14, 2021
__________________________
BERYL A. HOWELL
Chief Judge
11