Day v. United States Department of Treasury, Internal Revenue Service ( 2020 )

UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLUMBIA
ROGER CHARLES DAY, JR., )
)
Plaintiff, )
)
v. ) Civil Action No. 19-3467 (EGS)
)
U.S. DEPARTMENT OF THE TREASURY, )
)
Defendant. )
MEMORANDUM OPINION
Roger Charles Day, Jr. (“Plaintiff”), who currently is incarcerated at the United States
Penitentiary in Terre Haute, Indiana, brings this action under the Freedom of Information Act
(“FOIA”), see 5 U.S.C. § 552, and the Privacy Act, see 5 U.S.C. § 552a, against the United
States Department of the Treasury (“Treasury” or “Defendant”). This matter is before the Court
on Defendant’s Motion to Dismiss, or Alternatively, Motion for Summary Judgment (ECF No.
9), Plaintiff’s Amended Complaint (ECF No. 14) construed as a motion for leave to amend, and
Defendant’s Motion to Strike Amended Complaint (ECF No. 16). For the reasons discussed
below, the Court GRANTS summary judgment for Defendant and DENIES the remaining
motions.
I. BACKGROUND
A. FOIA/PA Request
Plaintiff alleges that, in August 2019, he sent a request to the Internal Revenue Service
(“IRS”), a Treasury component, under FOIA and the Privacy Act (“FOIA/PA request”) and
addressed it to: Freedom of Information, Office of Disclosure, Office of Chief Counsel, 1111
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Constitution Avenue, N.W., Washington, DC 20224. See Compl. (ECF No. 1) ¶ 2; Pl.’s Opp’n
(ECF No. 12) at 1-2. The complaint does not describe the information requested, and Plaintiff
does not attach a copy of the FOIA/PA request itself as an exhibit. Elsewhere, Plaintiff states
that he sought information about himself and that a completed Certificate of Identity form
accompanied his request. See Pl.’s Opp’n at 1.
In response, Plaintiff allegedly received from the IRS’ National Distribution Center in
Bloomington, Illinois, a preprinted postcard postmarked October 16, 2019, stating:
The Internal Revenue Service’s National Distribution Center has
received your request for forms and/or publications.
We are not filling requests from correctional facilities at this time.
Please check your library for regularly stocked tax products, or see
your facility’s librarian or your counselor to obtain the IRS forms
and publications you need.
Compl., Ex. A at 2; SMF (ECF No. 13-1) ¶ 3.
B. Request for a Private Letter Ruling
According to Plaintiff, he “sent a request for a private letter ruling on July 12, 2017.”
SMF ¶ 4. The IRS acknowledged receipt of the request in writing on October 26, 2017, id. ¶ 5;
see Compl., Ex. B at 1, and notified Plaintiff that his request would be forwarded to another IRS
office in Ogden, Utah, and that a response was expected within 45 days, see Compl., Ex. B at 1-
2. To date, Plaintiff has alleged, the IRS has not responded. See id. ¶ 3.
C. AFOIA
Defendant’s declarant states that a FOIA/PA request to the IRS must be submitted either
through the agency’s online portal, by fax, or by mail addressed to: IRS FOIA Request, Stop
93A, P.O. Box 621506, Atlanta, GA 30362-3006. Bley Decl. (ECF No. 9-3) ¶ 7. He explains
that the IRS uses AFOIA, a computerized database, “to maintain FOIA case file information and
secure documents responsive to FOIA requests,” Bley Decl. ¶ 6, and Privacy Act requests, SMF
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¶ 8. Information in AFOIA is retrieved using a requester’s name, case number, case name, tax
identification number, or an individual’s Social Security number. SMF ¶ 9.
According to the declarant, a search of AFOIA using Plaintiff’s name and Social Security
number as search terms did not locate a FOIA/PA request from Plaintiff. Bley Decl. ¶ 5. Nor
did the IRS’ Disclosure Office have a record of having received a request from Plaintiff. SMF ¶
11.
II. DISCUSSION
A. Summary Judgment Standard
Summary judgment is appropriate “if the movant shows that there is no genuine dispute
as to any material fact and the movant is entitled to judgment as a matter of law.” Fed. R. Civ. P.
56(a). The party seeking summary judgment “bears the initial responsibility of informing the
district court of the basis for its motion, and identifying those portions of the pleadings, . . .
together with the affidavits, if any, which it believes demonstrate the absence of a genuine issue
of material fact.” Celotex Corp. v. Catrett, 477 U.S. 317, 323 (1986) (internal quotation marks
omitted). To defeat summary judgment, the non-moving party must “designate specific facts
showing that there is a genuine issue for trial.” Id. at 324 (internal quotation marks omitted).
B. Exhaustion of Administrative Remedies
1. Plaintiff Failed to Exhaust Administrative Remedies under the FOIA
Generally, in a FOIA case, “[e]xhaustion of administrative remedies is . . . required
before filing suit in federal court so that the agency has an opportunity to exercise its discretion
and expertise on the matter and to make a factual record to support its decision.” Hidalgo v. FBI,
344 F.3d 1256, 1258 (D.C. Cir. 2003) (quoting Oglesby v. U.S. Dep’t of the Army, 920 F.2d 57,
61 (D.C. Cir. 1990)); see also 5 U.S.C. § 552(a)(6). While “the exhaustion requirement is not
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jurisdictional because the FOIA does not unequivocally make it so[,]” judicial review is
precluded as a jurisprudential matter because “the ‘purposes of exhaustion’ and the ‘particular
administrative scheme’ support such a bar.” Hidalgo, 344 F.3d at 1258–59 (quoting Oglesby,
920 F.2d at 61); see also Citizens for Responsibility & Ethics in Washington v. FEC, 711 F.3d
180, 182 (D.C. Cir. 2013) (“[A] FOIA requester must exhaust administrative appeal remedies
before seeking judicial redress.”); Oglesby, 920 F.2d at 61–62 (“Courts have consistently
confirmed that the FOIA requires exhaustion of this appeal process before an individual may
seek relief in the courts.”) (citations omitted).
A proper FOIA request is one which “reasonably describes” the records sought and
complies with an agency’s published procedures for submitting a FOIA request. 5 U.S.C. §
552(a)(3)(A). A requester’s “failure to comply with an agency’s FOIA regulations is the
equivalent of a failure to exhaust.” West v. Jackson, 448 F. Supp. 2d 207, 211–12 (D.D.C. 2006)
(citing Ivey v. Snow, No. 05-1095, 2006 WL 2051339, at *3 (D.D.C. July 20, 2006)). And if an
agency does not receive a FOIA request in compliance with its published procedures, the agency
has no obligation to respond to it. See Lopez v. Nat’l Archives & Records Admin., 301 F. Supp.
3d 78, 88–89 (D.D.C. 2018) (“Since it is undisputed that plaintiff’s request was not sent through
the proper channels to CIA, the agency was not required to respond, and plaintiff did not exhaust
his administrative remedies as to that agency.”).
Treasury argues that, because Plaintiff cannot show that the IRS actually received a FOIA
request from him, Plaintiff failed to exhaust his administrative remedies prior to seeking judicial
review in this Court. See Def.’s Mem. (ECF No. 9-1) at 4-5. The IRS’s declarant states that
neither AFOIA nor the IRS’s Disclosure Office has a record of receiving a FOIA request from
Plaintiff. See Bley Decl. ¶¶ 5, 7.
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Plaintiff insists that “[t]he ONLY correspondence sent by [him] to the IRS from the
United States Penitentiary address was a proper FOIA/PA request ‘for all records concerning
[himself].’” Pl.’s Opp’n at 1. According to Plaintiff, “if any envelope whatsoever identified as
having come from a prison or jail is received by the IRS, the postcard goes out and the IRS takes
no further action.” Id. at 2. He posits that IRS treats even a proper FOIA request from a prisoner
as if it merely were “some general request for a form ‘and or publications’” which would not be
documented in AFOIA. Id. In this way, Plaintiff asserts that the IRS wholly disregards
prisoner’s FOIA requests and “willfully . . . usurp[s] the rights of prisoners seeking relief
pursuant to the FOIA/PA.” Id.Missing from Plaintiff’s response is any evidence in the form of documents, declarations
or other materials, see Fed. R. Civ. P. 56(c)(1)(A), to support his assertions. What documents
Plaintiff does present, such as a copy of a FOIA request to the U.S. Department of Defense, see
Pl.’s Opp’n, Ex. A, do not establish that he submitted a proper FOIA request to the IRS. And his
belated attempt at securing admissions under Federal Rule of Civil Procedure 36, see id., Ex. B;
see also Am. Compl. (ECF No. 14), Ex. A, does not compensate for his lack of evidence in
support of his position. In contrast, Defendant’s declaration, which is “accorded a presumption
of good faith,” SafeCard Servs., Inc. v. SEC, 926 F.2d 1197, 1200 (D.C. Cir. 1991), demonstrates
that the IRS did not receive a FOIA request from Plaintiff.
The IRS need not spring into action simply because Plaintiff placed a request in the mail,
particularly when Plaintiff appears to have sent his FOIA request to an incorrect address. On
summary judgment Plaintiff must produce some evidence to show that the IRS actually received
a proper FOIA request. See Reynolds v. U.S. Dep’t of Justice, No. 16-CV-1428, 2017 WL
1495932, at *2 (D.D.C. Apr. 26, 2017) (granting summary judgment for agency where “Plaintiff
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does not offer proof via, e.g., a certified-mail receipt or any other form of mailing that his [FOIA
requests] reached their intended target”); Pinson v. U.S. Dep’t of Justice, 69 F. Supp. 3d 108, 115
(D.D.C. 2014) (granting summary judgment where “agency offers a declaration attesting that it
has no record of receiving [plaintiff’s] FOIA request” and where plaintiff’s “evidence in no way
indicates that the FOIA request actually was received” by the agency). And where, as here, “no
FOIA request is received, an agency has no reason to search [for] or produce records and
similarly has no basis to respond.” Carbe v. Bureau of Alcohol, Tobacco & Firearms, No. 03-
CV-1658, 2004 WL 2051359, at *8 (D.D.C. Aug. 12, 2004); see Johnson v. United States, 239 F.
Supp. 3d 38, 44 (D.D.C. 2017) (concluding that agency did not fail to fulfill its obligations under
FOIA where plaintiff had not submitted a FOIA request prior to filing civil action).
2. Plaintiff Failed to Exhaust Administrative Remedies under the Privacy Act
Pursuant to the Privacy Act, “[e]ach agency that maintains a system of records shall . . .
upon request by any individual to gain access to his record . . . , permit him . . . to review the
record and have a copy made of all or any portion thereof[.]” 5 U.S.C. § 552a(d)(1). If the
agency refuses an individual’s request for access to information about himself in the agency’s
system of records, the individual may sue the agency. 5 U.S.C. § 552a(g)(1)(B). Prior to
bringing suit, however, the individual must exhaust his administrative remedies, and exhaustion
“under the Privacy Act . . . is jurisdictional because exhaustion is required by statute.” Trent v.
U.S. Dep’t of Homeland Sec., No. 18-CV-2591, 2020 WL 1429881, at *2 (D.D.C. Mar. 24,
2020) (citing 5 U.S.C. §§ 552a(d)(1)–(3), g(1)) (additional citations omitted); Barouch v. U.S.
Dep’t of Justice, 962 F. Supp. 2d 30, 67 (D.D.C. 2013) (“Indeed, failure to exhaust
administrative remedies under the Privacy Act is a jurisdictional deficiency because exhaustion
is required by statute.”).
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Defendant’s declarant avers that a search of AFOIA, where records of both FOIA and
Privacy Act requests are maintained, yielded no Privacy Act request from Plaintiff. And as
discussed above, Plaintiff points to no evidence to show that the IRS received a proper Privacy
Act request from him. Given Plaintiff’s failure to exhaust administrative remedies under the
Privacy Act, the Court is deprived of subject matter jurisdiction and the claim must be dismissed.
See Ball v. U.S. Marshals Serv., No. 19-CV-1230, 2020 WL 1079069, at *2 (D.D.C. Mar. 6,
2020); Lopez, 301 F. Supp. 3d at 89.
B. Plaintiff’s Motion to Amend Complaint
On April 27, 2020, after the parties fully had briefed Defendant’s dispositive motion,
Plaintiff filed an Amended Complaint (ECF No. 14), which the Court construes as a motion for
leave to amend the complaint. Given the Court’s resolution of Defendant’s dispositive motion,
the Court denies both Plaintiff’s motion and Defendant’s Motion to Strike Amended Complaint
(ECF No. 16).
III. CONCLUSION
The Court concludes that Plaintiff failed to exhaust his administrative remedies under
FOIA and the Privacy Act prior to filing this civil action. Accordingly, the Court GRANTS
Defendant’s Motion to Dismiss, or Alternatively, Motion for Summary Judgment, DENIES
Plaintiff’s motion for leave to amend his complaint, and DENIES as moot Defendant’s motion to
strike the amended complaint. An Order is issued separately.
/s/
EMMET G. SULLIVAN
DATE: July 31, 2020 United States District Judge
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