Cookston v. Office of the Public Defender ( 2016 )

fIN THE DISTRICT COURT OF APPEAL OF THE STATE OF FLORIDA
FIFTH DISTRICT
NOT FINAL UNTIL TIME EXPIRES TO
FILE MOTION FOR REHEARING AND
DISPOSITION THEREOF IF FILED
TIMOTHY B. COOKSTON,
Appellant,
v. Case No. 5D15-4074
OFFICE OF THE PUBLIC DEFENDER,
FIFTH JUDICIAL CIRCUIT,
MARION COUNTY, FLORIDA, ET AL,
Appellees.
________________________________/
Opinion filed July 15, 2016
Appeal from the Circuit Court
for Marion County,
Edward L. Scott, Judge.
Timothy B. Cookston, Malone, pro se.
No Appearance for Appellees.
EDWARDS, J.
Timothy Cookston appeals the trial court’s order denying his petition for writ of
mandamus as moot. The petition sought to compel production of e-mails and other
correspondence from the Office of the Public Defender and one of its attorneys, William
Miller (collectively “Appellees”), pursuant to Chapter 119, Florida Statutes, the “Public
Records Act.” Cookston’s petition also included a request to be reimbursed for his costs,
consisting of postage, envelopes, and copying costs pursuant to section 119.12, Florida
Statutes (2015). The trial court found the petition moot because Appellees provided the
requested documents to Cookston shortly after he filed his petition. We hold that
Cookston’s petition was not moot because the court did not determine whether he was
entitled to reasonable costs of enforcement pursuant to section 119.12. Accordingly, we
reverse and remand for the trial court to conduct appropriate proceedings to determine
whether Appellees’ delay in providing the requested records constitutes an unlawful
refusal entitling Appellant to an award of costs.
On August 3, 2015, Cookston, an inmate in the Department of Corrections,
allegedly mailed a public records request letter to Appellees, seeking copies of all e-mails
between the Appellees and an assistant state attorney regarding his criminal case.
According to Miller, he searched for any e-mails accessible to him on August 10, 2015,
the day he received Cookston’s request. He mailed them to Cookston the following day.
On August 24, 2015, Miller received a second public records letter request from
Cookston, dated August 18, 2015, asserting that Miller’s initial response was incomplete
and requesting production of the remaining e-mails. According to Miller, he contacted the
IT department of the Office of the Public Defender to inquire whether it was possible that
there were additional responsive e-mails that could be retrieved and provided to
Cookston.
On September 10, 2015, Cookston filed a petition for writ of mandamus. In Miller’s
court-ordered response to Cookston’s petition, Miller related the sequence above and
explained that after receiving the writ, he obtained additional e-mails from the Office of
the Public Defender, which he sent to Cookston prior to filing his response to the petition.
Cookston does not dispute that Appellees have produced all of the requested records.
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Rather than waiting for Cookston’s court-ordered reply, the trial court denied his petition
for writ of mandamus as moot because the Appellees “ha[d] produced all e-mail
communications as well as the results of a search for any e-mail communications that
may not have been initially produced.” Cookston nonetheless filed a reply and moved for
rehearing, asserting in both pleadings that he was entitled to an award for the reasonable
costs of enforcing his rights pursuant to section 119.12.1 The trial court denied his motion.
“An issue is moot when the controversy has been so fully resolved that a judicial
determination can have no actual effect. A case is ‘moot’ when it presents no actual
controversy or when the issues have ceased to exist. A moot case generally will be
dismissed.” Godwin v. State, 593 So. 2d 211, 212 (Fla. 1992) (internal citation omitted)
(citing Black’s Law Dictionary 1008 (6th ed. 1990)). “Mootness does not destroy an
appellate court’s jurisdiction . . . when the questions raised are of general public
importance or are likely to recur” or if “collateral legal consequences that affect the rights
of a party flow from the issue to be determined.” Id. (citing Holly v. Auld, 450 So. 2d 217,
218 n.1 (Fla. 1984); Keezel v. State, 358 So. 2d 247, 248-49 (Fla. 4th DCA 1978)).
Appellant contends that his case is not moot because of the collateral legal consequences
flowing from the underlying public records case, i.e. his alleged right to be reimbursed for
the costs of postage, envelopes, and copying documents.
In Mazer v. Orange County, 811 So. 2d 857 (Fla. 5th DCA 2002), plaintiff
“submitted a public records request to the Orange County Building Department seeking
information regarding procedures which must be followed for demolition of a building.”
1Cookston also sought an award of reasonable attorney’s fees pursuant to that
same statute; however, there is no indication in the record before this Court that he
retained an attorney or otherwise incurred attorney’s fees.
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811 So. 2d at 858. When plaintiff received the records, the County did not include a copy
of the Unsafe Building and Abatement Code because it did not have any extra copies of
the Code for distribution, and federal law prevented the County from making a copy of the
Code for plaintiff. Id. Plaintiff filed a mandamus petition, requesting a copy of the Code
and additionally sought attorney’s fees. Id. “The day before [Orange County’s answer]
was due, [it] wrote [plaintiff] that it had recently purchased extra copies of the Code from
the publisher and, based upon his previous request, [plaintiff] could purchase a copy at
cost.” Id. Orange County then moved to dismiss. Id. The trial court dismissed the
mandamus petition as moot on the ground that plaintiff had received a copy of the Code
he requested. Id.This Court reversed and concluded that “although the production of the Code
rendered moot [plaintiff’s] request for the Code, it did not render moot his request for
[attorney’s] fees” under section 119.12, Florida Statutes (1999). Id. at 859-60. Section
119.12 provides that if a plaintiff files an action to enforce the provisions of Chapter 119
and “the court determines that [the] agency unlawfully refused to permit a public record
to be inspected or copied, the court shall assess and award . . . the reasonable costs of
enforcement . . . .” § 119.12, Fla. Stat. (2015). The Mazer court explained that “[t]he
purpose of [section 119.12] is to encourage public agencies to voluntarily comply with the
requirements of Chapter 119, thereby ensuring that the state’s general policy is
effectuated.” Mazer, 811 So. 2d at 860 (quoting Barfield v. Town of Eatonville, 675 So.
2d 223, 224 (Fla. 5th DCA 1996)). “An unjustified delay in complying with a public records
request amounts to an unlawful refusal under” the section. Id. (quoting Barfield, 675 So.
2d at 224). “However, it is equally clear that a delay does not in and of itself create liability
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under section 119.12.” Consumer Rights LLC v. Union Cty., Fla., 159 So. 3d 882, 885
(Fla. 1st DCA 2015).
We determined in Mazer that plaintiff’s case was not rendered moot because the
trial court did not make a determination as to whether Orange County’s withholding of the
record until after the suit was filed was unlawful. Mazer, 811 So. 2d at 860. The case
was remanded “for further proceedings to determine whether [plaintiff was] entitled to fees
pursuant to section 119.12, Florida Statutes.” Id. This Court made no determination as
to whether the County’s refusal of access was unlawful. Id. See also Puls v. City of Port
St. Lucie, 678 So. 2d 514, 514 (Fla. 4th DCA 1996) (“Production of the records after the
lawsuit was filed did not moot the issues raised in the complaint. We remand for an
evidentiary hearing on the issue of whether, under the facts of this case, there was an
unlawful refusal of access to the records within the meaning of section 119.12(1), Florida
Statutes (1995).”).
We remand this case for further proceedings to determine whether Appellees’
delay in producing the requested records amounts to an unlawful refusal under section
119.12. If the trial court concludes that Appellees’ delay violated a provision of the Public
Records Act, it shall award Cookston the reasonable costs incurred in enforcing access
to public records. See Bd. of Trs., Jacksonville Police & Fire Pension Fund v. Lee, 189
So. 3d 120, 122 (Fla. 2016). The trial court shall allow Cookston to present evidence,
either by affidavit or at a hearing, regarding such costs. See Weeks v. Golden, 846 So.
2d 1247, 1250 (Fla. 1st DCA 2003).
REVERSED AND REMANDED.
LAWSON, C.J., and EVANDER, J., concur.
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