Head v. Waldrup , 193 Ga. 165 ( 1941 )

1. An order appointing an administrator de bonis non, showing on its face that it was issued on the same day and was a part of the order removing the administrator, shows that it was issued without citation and notice, and is void for this reason. It may be disregarded by any court where it affects the interest of the parties.

2. The issuance of citation on an application for appointment as administrator de bonis non is a ministerial and not a judicial act of the ordinary. Where there is a clerk of the court of ordinary, it is the duty of the clerk to issue all citations required by law; and where there is no clerk, the ordinary acts as a clerk in issuing such citation. Where an ordinary who has no clerk refuses to perform this ministerial act, the writ of mandamus is available to compel performance on his part. Neither the remedy of appeal nor certiorari, which are available to review judicial decisions of the ordinary, is available to review such ministerial act.

No. 13935. NOVEMBER 12, 1941. Quincy B. Waldrup filed in the superior court her petition against G. D. Head, ordinary and ex-officio clerk of the court of ordinary of Butts County, alleging, that on May 8, 1937, Mrs. Emma B. Maddox, a resident of Butts County, died intestate, leaving an estate to be administered; that at the August term, 1937, of the court of ordinary of Butts County W. E. Waldrup was appointed administrator of said estate; that at the October term, 1938, of the court of ordinary Waldrup was discharged as administrator by order of that court, leaving a part of the estate unadministered; that since the discharge no citation has been published, giving notice of the appointment of an administrator de bonis non on said estate, as required by law, and said estate is now unrepresented; that at the term when Waldrup was discharged, and on the same day that the order of removal was made, J. L. Bailey was appointed administrator de bonis non without issuance or publication of any citation; that the appointment of Bailey was null and void, because it was made without issuance of citation on the application of Bailey or any one else; that the petitioner presented to the ordinary her petition (copy attached) showing that she had been selected in writing by a majority of the heirs of the estate of Mrs. Maddox and had been nominated by them to be appointed administratrix de bonis non of said estate, and praying that citation issue and be published as required by law; that the ordinary failed and refused to issue citation and have it published, or to permit petitioner to have it published, and he still so fails and refuses; and that the plaintiff has no specific legal remedy for her legal rights in the premises. The prayer was for mandamus requiring the ordinary to issue citation and have it published as provided by law.

To the petition the defendant demurred on the grounds, that no facts are alleged entitling petitioner to the relief sought; that she has an adequate legal remedy; and that the petition seeks to interfere with the judicial functions of the court of ordinary, in that the failure to act on the part of the ordinary is a judicial decision for which specific legal remedies are available. The defendant's answer admits all averments of fact made in the petition, specifically admitting that the administrator Waldrup was removed as alleged, and that Bailey was appointed on the same day that Waldrup was removed, without citation having been previously issued and published; but the answer denies that citation was required by law, that the appointment of Bailey was void, and that the estate is now unrepresented. The answer states that the estate is represented by Bailey by virtue of his appointment which was made in the same order by which Waldrup was removed, that he has taken the oath and given the bond required, that no proceeding has been instituted to remove him, and that the order removing Waldrup and appointing Bailey was appealed from, and the appeal was dismissed, and there has been no appeal from the decision of the ordinary refusing to issue citation on plaintiff's petition. Exceptions pendente lite were taken to the overruling of the demurrer. The case was heard by the judge on the petition and answer, and he granted mandamus absolute. The defendant excepted, assigning error on the overruling of the demurrer and on the final judgment. The plaintiff in error contends that the judgments complained of are erroneous, for two reasons: (1) J. L. Bailey is the legally appointed and qualified administrator de bonis non of the Maddox estate; and (2) the action of the ordinary in refusing to issue citation and have the same published on the application of petitioner was a judicial decision, and specific procedure is provided for review by appeal or certiorari, and hence mandamus is not an available remedy.

1. "Administration de bonis non is granted upon an estate already partially administered, and from any cause unrepresented." Code, § 113-1209. The necessity for citation in such cases was decided in Rusk v. Hill, 117 Ga. 722 (6) (45 S.E. 42). It was there said: "No citation issued, but the ordinary, on the same day, passed an ex parte order granting the application. In so doing the ordinary acted without any shadow of authority. As was distinctly held in Torrance v. McDougald,12 Ga. 526: ``Letters of administration, granted without the applicant's causing a citation to issue, and giving security, and taking the oath prescribed by law, are void; nor will a subsequent compliance with the statute in the two last particulars cure the defect, notice being indispensable.' No one interested in the administration of the estate of William J. Rusk having been given legal notice of Berry's application and thus afforded an opportunity to appear before the ordinary in resistance thereto, it follows that no one was bound by his order, and that for this reason it should be treated as a mere nullity." To the same effect see Davis v. Melton, 51 Ga. App. 685 (181 S.E. 300). The facts in this case show that no citation was issued, and no previous notice was published, relating to the appointment of Bailey either on his application or on the application of any one else. His purported appointment was made at the same time and in the same order removing the administrator. Hence it was impossible to have complied with the requirement of law as to citation and notice. These facts show the invalidity of the appointment on the face of the record, and therefore it affirmatively appears from the record that the court was without jurisdiction. The appointment was made ex parte, and, as stated in the Rusk case, supra, "in so doing the ordinary acted without any shadow of authority." The order of appointment being void for the reason stated, it is a mere nullity and may be so held in any court when it becomes material to the interest of the parties to consider it. Code, § 110-709; Jowers v. Kirkpatrick Hardware Co.,21 Ga. App. 751 (94 S.E. 1044).

While it is insisted that the order appointing Bailey was reviewed and affirmed in Maddox v. Waldrop, 60 Ga. App. 702 (4 S.E.2d 684), and in Waldrop v. Nolan, 192 Ga. 234 (15 S.E.2d 225), neither of those cases involved the validity of Bailey's appointment. In the former, Waldrop attempted to appeal to the superior court from the order removing him; and the Court of Appeals held that his appeal was fatally defective in that a proper appeal bond was not given. In the latter the validity of the appointment of Bailey was in no wise involved, and nothing decided by this court relates to his appointment.

2. Where application for appointment as administrator de bonis non is made to the court of ordinary, it becomes the duty of the ordinary to issue citation thereon. Code, § 113-1212. This duty is mandatory, and its performance is not left to the discretion of the ordinary. It is not conditioned upon what the ordinary may then think will be his judgment on the merits of the application when he was obtained jurisdiction thereof, by citation and publication, to judicially determine the merits of such application. Issuance of citation and publication is the machinery which the law provides for getting the case before the court for adjudication. In thus executing the command of the statute in a manner specifically prescribed by law the ordinary exercises no discretion, but acts merely in a ministerial, rather than a judicial, capacity.

It is obvious that a mere clerk of the court of ordinary is not entrusted by law with judicial functions. His acts are all ministerial as distinguished from judicial. Ordinaries are by virtue of their offices clerks of their own courts, but they may at their own expense employ clerks. Code, § 24-1801; Smith v.Stapler, 53 Ga. 300; Lay v. Sheppard, 112 Ga. 111 (2) (37 S.E. 132); Smallwood v. Kimball, 129 Ga. 49 (2) (58 S.E. 640); Weeks v. Hosch Lumber Co., 133 Ga. 472 (66 S.E. 168, 134 Am. St. R. 213). Such appointed clerks may do all acts that the ordinaries could do, provided such acts are not judicial in nature. Code, § 24-1802. In § 24-1804, it is declared that "It is the duty of such clerks, or the ordinaries acting as such — 1. To issue all citations required by law. . ." It is seen that the section last cited specifically provides that issuing all citations required by law is a ministerial duty which the clerk is authorized to perform; and that where there is no clerk and the ordinary performs this duty he acts in the capacity of clerk. This court has held that in granting temporary letters of administration, which is a function of the ordinary prescribed by statute, the ordinary acts in a ministerial rather than judicial capacity (Irvine v.Wiley, 145 Ga. 867 (2), 90 S.E. 69; Collins v. Henry,155 Ga. 886, 118 S.E. 729), and that in issuing fi. fas. he acts in the capacity of clerk. Johnson v. Goins, 157 Ga. 430 (121 S.E. 830). In Ex parte Carnochan, T. U. P. Charlton, 216, the act of granting citation was defined as follows: "The granting of the citation, therefore, was a matter ex debito justitiae." True the law at the time of that decision provided for a clerk of the court of ordinary, and made the issuance of citation a duty of the clerk; but the important question there decided was, not that it was a duty of the clerk to issue citation, but that the act of issuing such citation was ministerial and not judicial. We do not understand that the plaintiff in error contends that the ordinary can not be required, under the Code, § 64-101, by the writ of mandamus, to perform ministerial duties imposed upon him by law. Coffee v.Ragsdale, 112 Ga. 705 (2) (37 S.E. 968); Aaron v.German, 114 Ga. 587 (40 S.E. 713); Hutcheson v. Manson,131 Ga. 264 (62 S.E. 189). Appeal lies from any decision made by the court of ordinary, except the appointment of temporary administrator. Code, § 6-201. Exceptions to proceedings or decisions in any cause in the court of ordinary are reviewable by writ of certiorari. Code, § 19-201. These remedies for review are available only in matters involving judicial decisions.Daniels v. Commissioners of Pilotage of Savannah, 147 Ga. 295 (93 S.E. 887); Wofford Oil Co. v. Calhoun, 183 Ga. 511 (189 S.E. 5).

But counsel for the ordinary in the present case cite, in addition to the statutes providing for appeal and certiorari, the following cases, which it is contended show that mandamus is not available as a remedy to the defendant in error: Barksdale v.Cobb, 16 Ga. 13, where this court stated that under both the old and the new law there was a recognized distinction between temporary administration, which could issue without citation and at any time, and pendente lite administration. The case there decided was an attempt to compel by mandamus the ordinary to grant pendente lite letters of administration while the issues made by a caveat to the will were being adjudicated; and this court held that the refusal to grant the letters applied for was a judicial act and therefore was reviewable, under both the old and the new law, only by an appeal to the superior court, and hence the remedy of mandamus was not available. That decision, after holding that the act of the ordinary was judicial, simply held that such act was reviewable by appeal only. The next case cited and relied on is Sharp v.McAlpin, 162 Ga. 159 (132 S.E. 891). There, despite the judgment of the court of ordinary sustaining the administrator's objections to the widow's application for a year's support, she sought to compel further action on the part of the ordinary, and appointment of appraisers on her application for the year's support; and this court simply held that if the widow was dissatisfied with the judgment against her application, she had a remedy for the correction of any error in the judgment of the ordinary, either by certiorari or appeal, and could not neglect such remedy and afterwards resort to mandamus proceedings. The other case relied upon is Cheek v. Eve, 182 Ga. 30 (184 S.E. 700). In that case the ordinary declined to file the petition; and it was sought to compel him by the writ of mandamus to file the same. This court held that "the act of the court of ordinary was judicial," citing Shiflett v. Dobson, 180 Ga. 23 (177 S.E. 681), to support this holding. The case cited does not support the ruling, for the action of the court of ordinary complained of there was clearly a judicial decision; whereas in the Cheek case it was clearly ministerial. The law provides for filing petitions, but it vests no discretion in the clerk or ordinary in filing them. The petition in that case never became a court paper, for its filing was a prerequisite to its becoming a court paper; and until it became such the court could not act judicially thereon. Jurisdiction can be decided only in cases in court, and this paper never became a case in court. The refusal to file was the act complained of, and it was ministerial, and not reviewable by certiorari, as there held. Furthermore the decision was concurred in by only five Justices, one Justice dissenting. The decision is unsound, and is not binding upon this court. We disapprove of the ruling there made, and refuse to follow it. For the reasons stated, none of the cases relied upon sustain the position of the plaintiff in error.

The petition stated a cause of action, and the court did not err in overruling the general demurrer. The admitted facts entitled the petitioner to the relief sought.

Judgment affirmed. All the Justices concur.