Klink Trucking, Inc. v. Indiana Department of State Revenue , 2017 Ind. Tax LEXIS 23 ( 2017 )

ATTORNEYS FOR PETITIONER: ATTORNEYS FOR RESPONDENT:
RANDAL J. KALTENMARK CURTIS T. HILL, JR.
ZIAADDIN MOLLABASHY ATTORNEY GENERAL OF INDIANA
BARNES & THORNBURG LLP EVAN W. BARTEL
Indianapolis, IN DEPUTY ATTORNEY GENERAL
Indianapolis, IN
IN THE FILED
Jul 19 2017, 4:22 pm
INDIANA TAX COURT CLERK
Indiana Supreme Court
Court of Appeals
and Tax Court
KLINK TRUCKING, INC., )
)
Petitioner, )
)
v. ) Cause No. 49T10-1307-TA-00064
)
INDIANA DEPARTMENT OF STATE )
REVENUE, )
)
Respondent. )
ON APPEAL FROM A FINAL DETERMINATION OF
THE INDIANA DEPARTMENT OF STATE REVENUE
FOR PUBLICATION
July 19, 2017
WENTWORTH, J.
Klink Trucking, Inc. appeals the Indiana Department of State Revenue’s
assessments of use tax for the 2008, 2009, and 2010 tax years (the “years at issue”).
The Court restates the dispositive issue as whether Klink’s trucks and related expense
items were predominately used in providing public transportation during the years at
issue and, thus, exempt from use tax. Upon review, the Court finds in favor of Klink.
FACTS AND PROCEDURAL HISTORY
Klink, an Indiana corporation, is a motor carrier that provides landscaping,
construction, and hauling services from its landscaping yard in Fort Wayne, Indiana and
from its two aggregate distribution centers in Ashley and South Bend, Indiana. (See
Stipulation of Facts (“Stip.”) ¶¶ 1, 25-27, Ex. 18-J at 3.) Klink’s landscaping and
construction divisions sell several industry-related products and provide a variety of
other services, including road grinding, road sealing and surfacing, excavating,
demolition, and pug-mill operations. (See Stip. ¶¶ 28-31.) The issues in this case do
not involve the operations of the landscaping and construction divisions, but solely
concern Klink’s hauling business.
Klink’s hauling division provides “straight and trailer dump operations, liquid and
powder transportation, and equipment and commodity hauling” to its affiliates,
governmental agencies, and other third parties. (See Stip. ¶¶ 26, 32-36, Ex. 22-J at 2-
4.) Specifically, Klink used its fleet of over 80 trucks to haul an assortment of materials
for third parties during the years at issue, including “stone, aggregates, agricultural lime
and gypsum, cold-patch asphalt road mixes, landscaping materials, paving grade and
emulsified liquid asphalt products, [and] road salt and de-icers[.]” (See Stip. ¶ 26,
Ex.18-J at 53-55.) In addition, Klink used its trucks to haul its own property in instances
when it purchased materials from pits, quarries, or other suppliers to resell them to its
customers. (See Stip. ¶¶ 26, 38.)
During the years at issue, Klink used several standardized forms to record
certain aspects of its hauling activities and to facilitate its billing process. (See, e.g.,
Trial Tr. at 100-03.) For instance, Klink provided “Klink Tickets” for its drivers to
complete for each hauling trip. (See Trial Tr. at 103-05; Stip., Ex. 23-J, Tab 6 at 5.)
Each Klink Ticket contained a unique, sequential pre-printed number, and when
2
complete, it identified 1) the date; 2) the purchaser’s name and address; 3) the number
of the truck that sold the materials; 4) the type and quantity of materials sold; and 5) the
pit, quarry, or supplier from where the materials were originally picked-up. (See Trial Tr.
at 103; Stip., Ex. 23-J, Tab 6 at 5.) Klink’s drivers also completed or acquired three
other forms:
1) “Trip Sheets” that summarized a truck’s daily hauling activities
by providing, among other things, a) the date; b) the truck’s
beginning and finishing mileage; c) the Klink Ticket numbers for
each hauling trip; d) descriptions of the materials hauled; and e)
the loading/unloading times for each hauling trip;
2) “Demurrage Sheets” that documented the “excessive” travel
time for each hauling trip; and
3) “Pit Tickets” (a/k/a bills of lading) that were prepared by the pit,
quarry, or supplier from which the materials were originally
picked-up and stated, for example, the type and quantity of
materials sold as well as the purchaser’s name.
(See Trial Tr. at 102-10; Stip., Ex. 23-J, Tab 6 at 4, 6 and Tab 11 at 6.)
At the end of a shift, the drivers would place their completed Klink Tickets, Trip
Sheets, Demurrage Sheets, and Pit Tickets into an envelope for Klink to use in its billing
process. (See Trial Tr. at 101-03, 110.) Typically, the contents of the envelopes were
sorted and coded on the following business day. (See, e.g., Trial Tr. at 110; Stip., Ex.
14-J, Tab Vol. 1 of 2 at 2-17.) At that time, each Klink Ticket was sorted by customer,
product, and job; and it was given a product code to indicate whether Klink was hauling
its own property or that of a third party. (See Trial Tr. 110-13 (explaining that a product
code that ended in an asterisk or contained the words “haul only” in the description was
used when Klink hauled another’s property, not its own).) Then, Klink entered the newly
coded information from the Klink Tickets, Trip Sheets, Demurrage Sheets, and Pit
3
Tickets into its computerized accounting system to prepare its monthly customer
invoices and to reconcile its sales of materials and services. (See Trial Tr. at 110-11,
115, 121.)
Klink prepared separate invoices for its hauling charges and demurrage charges.
(See, e.g., Trial Tr. at 115-16, 119.) Klink’s hauling invoices always contained the
lowest Klink Ticket numbers for a specific day, product, and job and identified the line
item charges for single hauling trips or “batched” hauling trips (i.e., same day jobs
involving the same customer, product, and product code). (See Trial Tr. at 115-16.)
(See also, e.g., Stip., Ex. 23-J, Tab 6 at 1, 3, 5, 8.) Klink also generated monthly
reconciliation reports that summarized its purchases from the pits, quarries, and
suppliers to ensure that the bills it received from those entities corresponded with the
charges on its customers’ invoices. (See Trial Tr. at 114.)
In June of 2011, the Department notified Klink of its upcoming compliance audit.
(See Stip. ¶ 5, Ex. 1-J.) During the audit, the Auditor applied an item-by-item
methodology that examined the overall mileage of each truck to determine whether that
individual truck was predominately used in providing public transportation during the
years at issue. (See Trial Tr. at 90, Trial Ex. 6-P at 2; Stip., Ex. 5-J.) In so doing, the
Auditor compared a sample of Klink’s Trip Sheets1 and Klink’s self-prepared Income
Analysis, which calculated the ratio of income Klink derived from hauling for third
parties, to Klink’s total hauling income for each of the years at issue. (See Stip. ¶ 14,
Exs. 5-J, 8-J, 14-J; Trial Tr. at 99.) More specifically, the Auditor:
1) calculated each truck’s total mileage by subtracting the starting
1
The sample of Trip Sheets appears to be derived from approximately 48 trucks for the 2008
tax year, 62 trucks for the 2009 tax year, and 74 trucks for the 2010 tax year. (See Stipulation
of Facts, Ex. 10-J.)
4
and finishing mileage contained on the truck’s first and last Trip
Sheets for each quarter;
2) estimated the extent to which each hauling trip involved exempt
mileage (i.e., the hauling of others’ property) by first reviewing
the following on the Trip Sheets: customer names, job
descriptions (e.g., hourly work, contaminated waste, on site,
salt, or “MSKD”), loading/unloading times, and handwritten Klink
Ticket numbers, and then, cross-referencing that information by
Klink’s Income Analysis if the Trip Sheet information was
ambiguous; and, then,
3) calculated each truck’s non-exempt mileage (i.e., the hauling of
Klink’s property) by subtracting the Step 2 exempt mileage
figure from the Step 1 total mileage figure.
(See, e.g., Trial Tr. at 36-40, 44-46, 52-69, 72, Ex. 18-J at 3-4, 53-55.) The Auditor
allowed a 100% exemption when a truck’s exempt mileage exceeded its non-exempt
mileage. (See Trial Tr. at 72.) When Klink’s related expense items could not be linked
to a specific truck (e.g., fuel, repair parts, uniforms, or consumable office supplies), the
Auditor allowed a partial exemption of 38%. (See Trial Tr. at 72-77; Stip., Ex. 18-J at 4.)
(See also Stip., Ex. 18-J at 55 (indicating that the 38% allowance reflected the ratio of
the entire fleets’ overall exempt mileage of 1,153,688 and its total mileage of
3,069,209).) After accounting for the trucks that received full exemptions and the
expense items that received partial exemptions, the Department issued Proposed
Assessments of use tax in the amount of $449,733.09 on May 4, 2012. (See Stip. ¶¶
22-24, Exs. 19-J to 21-J.)
On June 1, 2012, Klink filed a protest. (Stip. ¶ 19, Ex. 22-J.) On June 10, 2013,
after conducting a hearing, the Department issued a Letter of Findings denying Klink’s
protest. (Stip. ¶ 21, Ex. 24-J.)
On July 25, 2013, Klink filed this original tax appeal. The Court conducted a trial
5
on February 25, 2016, and heard oral arguments on July 21, 2016.
STANDARD OF REVIEW
The Court reviews final determinations of the Department de novo. IND. CODE §
6-8.1-5-1(i) (2017). Accordingly, the Court is not bound by the evidence or the issues
presented at the administrative level. Horseshoe Hammond, LLC v. Indiana Dep’t of
State Revenue, 865 N.E.2d 725, 727 (Ind. Tax Ct. 2007), review denied.
LAW
During the years at issue, Indiana imposed an excise tax, known as the use tax,
on “the storage, use, or consumption of tangible personal property in Indiana if the
property was acquired in a retail transaction, regardless of the location of that
transaction or the retail merchant making the transaction.” IND. CODE § 6-2.5-3-2(a)
(2008). Indiana’s Legislature, however, specifically exempted from use tax those retail
transactions where “the person acquiring the property or service directly use[d] or
consume[d] it in providing public transportation for persons or property.” See IND. CODE
§ 6-2.5-5-27 (2008) (amended 2013). See also IND. CODE § 6-2.5-3-4(a)(2) (2008). For
purposes of this exemption, the Department has defined “public transportation” as “the
movement, transportation, or carrying of persons and/or property for consideration by a
common carrier, contract carrier, household goods carrier, carriers of exempt
commodities, and other specialized carriers performing public transportation service for
compensation[.]” 45 IND. ADMIN. CODE 2.2-5-61(b) (2008).
ANALYSIS
There is no dispute that Klink used its property to provide exempt public
transportation services when it hauled the property of others as well as taxable hauling
6
services when it used the same property to haul its own property. The sole issue is
whether the Department erred when it used an item-by-item methodology to determine
whether Klink predominately used its property in providing public transportation during
the years at issue. Klink claims that the Department’s use of an item-by-item
methodology, or as here, a truck-by-truck methodology, is erroneous both by law and in
reliability. (See Pet’r Post-Trial Br. (“Pet’r Br.”) at 11-17, 25-28.)
(1)
Klink first contends that the Department did not properly determine the
predominate use of its tangible personal property in providing public transportation
because it used an item-by-item method of analysis that is not allowed by law. (See
Pet’r Br. at 14-17; Oral Arg. Tr. at 8-9.) The Department counters, however, that this
Court’s prior decisions regarding the public transportation exemption required a
“property- and use-centric approach” to determine predominate use. (See Resp’t Post-
Trial Br. (“Resp’t Br.”) at 8, 10-11.) The Department explains that it adopted its truck-by-
truck methodology because “this Court focuses on the use of particular property in a
transportation process.” (See Resp’t Br. at 8 (citing Wendt LLP v. Indiana Dep’t of State
Revenue, 977 N.E.2d 480, 488 (Ind. Tax Ct. 2012)).) Moreover, the Department further
states that it is actually Klink’s methodology of aggregating income that the Court
rejected because it is “the taxpayer’s use of its property, not the proportional sources of
its income, [that] determine[s] whether a taxpayer could receive a public transportation
exemption.” (See Resp’t Br. at 9 (citing Carnahan Grain, Inc. v. Indiana Dep’t of State
Revenue, 828 N.E.2d 465, 468-69 (Ind. Tax Ct. 2005)).)
The public transportation exemption statute does not require a specific method to
7
determine predominate use. See I.C. § 6-2.5-5-27. Indeed, there are many methods
that can be used to show that a taxpayer’s property was predominately used in an
exempt manner. Wendt, 977 N.E.2d at 488. A review of all the persuasive methods in
cases examining the public transportation exemption reveals that they share one
common characteristic – each looks at the use of a taxpayer’s property in the
aggregate, not individually on an item-by-item basis. See, e.g., id. at 488-89, n.14 (ratio
of exempt “jobs” to all “jobs”); Panhandle E. Pipeline Co. v. Indiana Dep’t of State
Revenue, 741 N.E.2d 816, 818 n.4 (Ind. Tax Ct. 2001) (total percentage of all freight
publicly transported for third-parties), review denied; Indiana Waste Sys. of Ind., Inc. v.
Indiana Dep’t of State Revenue, 644 N.E.2d 960, 962 (Ind. Tax Ct. 1994) (ratio of
exempt hauling income to total hauling income); Indiana Dep’t of State Revenue v.
Calcar Quarries, Inc., 394 N.E.2d 939, 941 (Ind. Ct. App. 1979) (aggregate rather than
individual use of trucks). Moreover, the Court has not issued a blanket rejection of the
use of all aggregate income methodologies in determining predominate use, as the
Department has claimed. Rather, in Carnahan Grain the Court merely clarified that the
scope of the public transportation exemption is limited to a taxpayer’s transportation
business and the methodology used to calculate predominate use must not include data
from a taxpayer’s unrelated lines of business. See Carnahan Grain, 828 N.E.2d at 468-
69.
The Court finds both parties’ methodologies permissible because the law does
not require or prohibit the use of any specific methodology to show predominate use for
purposes of the public transportation exemption. Accordingly, while Klink has shown
that the Department’s use of an item-by-item methodology is inconsistent with the more
8
common aggregate method for determining predominate use, it has not established that
the Department’s methodology was precluded by law.
(2)
Klink next contends that even if the Department’s use of an item-by-item
methodology is not prohibited, the methodology was unreliable because it failed to
capture the full use of its property for public transportation purposes. (See Oral Arg. Tr.
at 16, 25-27.) (See Pet’r Post-Trial Reply Br. at 6 (arguing that measuring predominate
use by mileage alone does not capture a truck’s use during traffic delays or
loading/unloading times).) Klink explains that because the Department’s analysis was
based on Trip Sheets, which did not show the exempt mileage for each trip, the Auditor
simply estimated exempt mileage based on the loading/unloading times contained on
the Trip Sheets. (See Pet’r Br. at 23-24.) (See also Trial Tr. at 61-63, 106, 156.) Klink
further states that although the Trip Sheets did not describe who owned the materials
being hauled, the Auditor used them to infer ownership by comparing them, particularly
the handwritten Klink Ticket numbers, to Klink’s Income Analysis in cases of ambiguity.
(See Pet’r Br. at 24.) (See also Trial Tr. at 65-66, 69-70 (indicating that the Auditor
assumed mileage was not from exempt public transportation services when handwritten
Klink Ticket numbers from the Trip Sheet did not correspond to numbers in Klink’s
Income Analysis).) Moreover, Klink maintains that the Department’s calculations of
mileage and ownership are not verifiable because the Auditor has admitted that he did
not retain written records. (See Pet’r Br. at 24-25.) (See also Stip., Ex. 18-J at 53-55;
Trial Tr. at 46, 58-59, 63, 66-68; Trial Ex. 1-P at 71.)
Without directly addressing these arguments, the Department contends that its
9
item-by-item methodology is more reliable than Klink’s aggregate income methodology
for two reasons. First, the Department claims that Klink “examine[d] the entirety of [its]
income[] from multiple areas of its business” rather than limiting its calculations to its
hauling income alone. (See Resp’t Br. at 12-13.) To the contrary, however, the parties’
factual stipulations and the trial evidence indicate that Klink did not use income derived
from its landscaping and construction areas of business to determine predominate use.
(See Stip. ¶ 14 (providing that Klink’s Income Analysis “show[s] Klink’s calculation of the
ratio of its income from hauling for third parties to its total income from hauling”).) (See
also Trial Tr. at 145, 151-52 and Stip., Ex. 14-J, Tab Vol. 1 of 2 at 1 (demonstrating that
Klink, in developing its predominate use ratios for each of the years at issue, specifically
excluded income derived from its other lines of business).)
Second, the Department contends that Klink’s methodology failed to reflect the
actual use of Klink’s trucks because “Klink charges different prices to haul different
types of property the same distance[,]” and its methodology did not account for these
“unit-based differences[.]” (See Resp’t Br. at 13.) The Department explains that Klink’s
methodology “probably” distorted its public transportation activities “because a truck
which spent the majority of its time on low-income, non-public transportation loads could
be made to artificially appear as though it were predominately used in public
transportation through a small number of high-income public transportation loads[.]”
(See Resp’t Br. at 13.) This contention, however, ignores that Klink’s public
transportation activities were not confined to hauling stone in dump trucks, but also
included hauling contaminated waste, manure, road salt, liquids, and several other
items in a variety of trucks. (See, e.g., Stip. ¶ 26, Exs. 18-J at 4, 22-J at 2.) Logic
10
dictates, therefore, that motor carriers like Klink would have different hauling charges
based on the complexities and characteristics of their loads. Consequently, the Court
does not find that Klink’s inclusion of unit-based pricing within its aggregate income
methodology distorts its public transportation activities because it reflects the breadth
and diversity of Klink’s public transportation services.
In contrast to the Department’s item-by-item methodology that relies on
estimates, inferences, and assumptions, Klink’s aggregate income methodology used
data exported from its computerized accounting system. (See Trial Tr. at 141-44, 147,
153-54; Stip., Ex. 14-J.) This data was routinely and contemporaneously entered into
Klink’s computerized accounting system during its billing process, incorporated Klink’s
distinct, uniformly-applied product codes, and was derived from several source
documents (e.g., Klink Tickets, Trip Sheets, Demurrage Sheets, Pit Tickets) that
reflected all aspects of Klink’s provision of public transportation. (See Trial Tr. at 101-
21, 141-55; Stip., Exs. 14-J, 23-J, Tab 6 at 4-6 and Tab 11 at 6.) Furthermore, Klink’s
financial statements and its monthly reconciliations of its customer invoices and sales
corroborate the accuracy of Klink’s conclusions derived from its aggregate income
methodology.
The Court finds that the Department’s reliance on unverifiable estimates,
inferences, and assumptions in applying its item-by-item methodology detracts from its
reliability. Furthermore, the Auditor’s failure to review Klink Tickets, Demurrage Sheets,
Pit Tickets, Invoices, and other hauling-related documentation also diminishes its
reliability. (See Trial Tr. at 40-41, 89; Stip., Ex. 5-J (indicating that while Klink provided
the Department with copies of its income statements, the Department found them to be
11
irrelevant).) Moreover, the fact that the Department was unaware of Klink’s batching
process (i.e., recording the lowest Klink Ticket number for all same day jobs involving
the same customer, product, and product code) brings all the non-exempt mileage
assumptions in the Department’s item-by-item methodology into question.
Consequently, the Court finds Klink’s aggregate income methodology, which
determined that it generated 60.2% of its income from providing public transportation in
2008, 58.9% in 2009, and 62.7% in 2010, more reliable than the Department’s item-by-
item methodology.2 (See Trial Tr. at 112-114, 141-42; Stip., Ex. 14-J, Tab Vol. 1 of 2 at
1.)
CONCLUSION
Klink has demonstrated that its trucks and related expense items were
predominately used in providing public transportation during the years at issue and,
therefore, exempt from use tax under the public transportation exemption.
Consequently, the Court REVERSES the Department’s final determination as to this
issue and REMANDS the matter to the Department for action consistent with this
opinion.
2
The Court notes that Klink also claimed that the Department violated Indiana Code § 6-8.1-3-
3(b) by retroactively applying a new interpretation of the public transportation exemption to
Klink. (See, e.g., Pet’r Post-Trial Br. at 17-20.) The Court did not address this additional claim,
however, because it found in favor of Klink on other grounds.
12