Xanthe M Garcia v. Department of Veterans Affairs ( 2024 )


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  •                       UNITED STATES OF AMERICA
    MERIT SYSTEMS PROTECTION BOARD
    XANTHE MONETTE GARCIA ,                      DOCKET NUMBER
    Appellant,                       SF-0714-18-0445-I-1
    v.
    DEPARTMENT OF VETERANS                       DATE: September 19, 2024
    AFFAIRS,
    Agency.
    THIS FINAL ORDER IS NONPRECEDENTIAL 1
    Sheila Brown , North Hills, California, for the appellant.
    Maya Soloway , Los Angeles, California, for the agency.
    BEFORE
    Cathy A. Harris, Chairman
    Raymond A. Limon, Vice Chairman
    Henry J. Kerner, Member
    FINAL ORDER
    The appellant has filed a petition for review of the initial decision, which
    sustained her removal.      For the reasons discussed below, we GRANT the
    appellant’s petition for review.    We REVERSE the initial decision’s findings
    regarding the agency’s removal action and find that the removal action is NOT
    1
    A nonprecedential order is one that the Board has determined does not add
    significantly to the body of MSPB case law. Parties may cite nonprecedential orders,
    but such orders have no precedential value; the Board and administrative judges are not
    required to follow or distinguish them in any future decisions. In contrast, a
    precedential decision issued as an Opinion and Order has been identified by the Board
    as significantly contributing to the Board’s case law. See 
    5 C.F.R. § 1201.117
    (c).
    2
    SUSTAINED as it is not in accordance with law. We AFFIRM the administrative
    judge’s findings regarding the suspension action.
    BACKGROUND
    In August 2002, the agency appointed the appellant to the excepted service
    position of Licensed Vocational Nurse with its Greater Los Angeles Healthcare
    System. Initial Appeal File (IAF), Tab 4 at 7, 133-34. On February 9, 2018, the
    agency issued the appellant a 14-day suspension based on charges of absence
    without leave and inappropriate conduct. 
    Id. at 91-97
    . On February 26, 2018, it
    proposed her removal under the authority of 
    38 U.S.C. § 714
     based on charges of
    failure to properly carry out [her] duties as Licensed Vocational Nurse (two
    specifications) and inappropriate conduct (one specification). 
    Id. at 28-30
    . The
    appellant served the 14-day suspension beginning March 4, 2018, and returned to
    duty on March 18, 2018. 
    Id. at 85-86
    . On March 21, 2018, the deciding official
    sustained the appellant’s removal, effective April 9, 2018. 
    Id. at 21, 23-26
    .
    On April 13, 2018, the appellant filed the instant Board appeal challenging
    her 14-day suspension and removal. IAF, Tab 1. In an order summarizing the
    prehearing conference, the administrative judge notified the appellant that the
    Board does not have jurisdiction over suspensions of less than 15 days. IAF, Tab
    20 at 2. Following a hearing on her removal appeal, the administrative judge
    issued an initial decision on August 27, 2018, sustaining the agency’s charges and
    the penalty of removal. IAF, Tab 24, Initial Decision (ID) at 10.
    On October 2, 2018, the appellant submitted a petition for review of the
    initial decision via e-Appeal, along with an explanation related to the untimely
    filing of her petition for review. Petition for Review (PFR) File, Tab 1 at 3-4.
    Concerning her reasons for requesting review, the appellant reargues that she did
    not commit the misconduct charged by the agency in its removal action and
    suggests that the administrative judge erred in analyzing the hearing testimony.
    
    Id. at 5-7
    .   The agency has responded, requesting that the Board dismiss the
    3
    appellant’s petition for review based on untimeliness, and arguing that she did not
    show any material factual error in the initial decision or any other criterion for
    granting a petition for review. PFR File, Tab 3.
    ANALYSIS
    We waive the time limit for the filing of the appellant’s petition for review.
    A petition for review generally must be filed within 35 days after the date
    of the issuance of the initial decision or, if the appellant shows that the initial
    decision was received more than 5 days after the initial decision was issued,
    within 30 days after the date the appellant received the initial decision. 
    5 C.F.R. § 1201.114
    (e). The Board will waive this time limit only upon a showing of good
    cause for the delay in filing. 
    5 C.F.R. § 1201.114
    (g). The length of the delay is a
    factor that must be considered in every good cause determination, and a minimal
    delay favors a finding of good cause.      See Walls v. Merit Systems Protection
    Board, 
    29 F.3d 1578
    , 1582 (Fed. Cir. 1994). To establish good cause for the
    untimely filing of a petition, a party must show that she exercised due diligence
    or ordinary prudence under the particular circumstances of the case. See Alonzo
    v. Department of the Air Force, 
    4 M.S.P.R. 180
    , 184 (1980).           To determine
    whether an appellant has shown good cause, the Board will consider the length of
    the delay, the reasonableness of her excuse and her showing of due diligence,
    whether she is proceeding pro se, and whether she has presented evidence of the
    existence of circumstances beyond her control that affected her ability to comply
    with the time limits or of unavoidable casualty or misfortune which similarly
    shows a causal relationship to her inability to timely file her petition.        See
    Moorman v. Department of the Army, 
    68 M.S.P.R. 60
    , 62-63 (1995), aff’d,
    
    79 F.3d 1167
     (Fed. Cir. 1996) (Table).
    We find that the extremely minimal nature of the delay, along with the
    appellant’s explanation for the delay, supports a finding of good cause in this
    case. The appellant concedes that she received the initial decision within 5 days
    4
    of its issuance on August 27, 2018. ID; PFR File, Tab 1 at 3. Thus, her petition
    for review was due on October 1, 2018. 
    5 C.F.R. § 1201.114
    (e). The date of
    filing for pleadings filed via e–Appeal is the date of electronic submission. 
    5 C.F.R. § 1201.4
    (l).   All pleadings filed via e–Appeal are time stamped with
    Eastern Time, but the timeliness of a pleading will be determined based on the
    time zone from which the pleading was submitted. 
    5 C.F.R. § 1201.14
    ( l)(1). The
    appellant’s petition for review, submitted via e-Appeal on October 2, 2018, is
    time-stamped 03:10:47. PFR File, Tab 1. As her address of record at the time
    was in the Pacific Time Zone, we find that her appeal was submitted at 12:10:47
    a.m. Pacific Time and, thus, was untimely by only 10 minutes.
    Furthermore, the appellant, who is represented by her union representative,
    stated that she filed her petition for review without the assistance of her union
    representative after her union representative informed her that she was having
    trouble accessing e-Appeal. IAF, Tab 8 at 3; PFR File, Tab 1 at 4. Although an
    appellant is generally responsible for any purported deficiencies related to her
    representation, see Reaves v. Department of Veterans Affairs , 
    92 M.S.P.R. 352
    ,
    ¶ 7 (2002), we find that the appellant’s actions of submitting a petition for review
    herself via e-Appeal only 10 minutes after the deadline demonstrated due
    diligence under the circumstances.     Accordingly, we find good cause for her
    untimely filing.
    If good cause has been demonstrated, the Board will determine whether the
    agency has shown it would be prejudiced by a waiver of the time limit.          See
    Moorman, 68 M.S.P.R. at 63. The agency has neither indicated nor made any
    showing of prejudice caused by the 10-minute filing delay. PFR File, Tab 3 at 4.
    Therefore, we waive the time limit for the filing of the appellant’s petition for
    review.
    5
    The agency’s removal action must be reversed.
    Appointments      of   medical   professionals    in   the   Veterans    Health
    Administration are governed by 
    38 U.S.C. § 7401
    .              Individuals appointed
    pursuant to 
    38 U.S.C. § 7401
    (3) are hybrid employees, which is a category of
    agency employees subject to both Title 38 and Title 5 of the United States Code.
    U.S. Department of Veterans Affairs v. Federal Labor Relations Authority , 
    9 F.3d 123
    , 126 (D.C. Cir. 1993); see James v. Von Zemenszky, 
    284 F.3d 1310
    , 1314
    (Fed. Cir. 2002). Since the issuance of the initial decision in this case, the Board
    issued a precedential Opinion and Order in Richardson v. Department of Veterans
    Affairs, 
    2023 MSPB 1
    , ¶¶ 15-28, holding that the agency does not have the
    authority under 
    38 U.S.C. § 714
     to remove a hybrid employee appointed under 
    38 U.S.C. § 7401
    (3). We reasoned that hybrid employees are covered by 
    38 U.S.C. § 7403
    (f)(3), which provides that “all matters relating to adverse actions . . . shall
    be resolved under the provisions of title 5 as though such individuals had been
    appointed under that title.” 
    Id., ¶ 12
     (quoting 
    38 U.S.C. § 7403
    (f)(3)).
    We find that the appellant was a hybrid employee appointed under 
    38 U.S.C. § 7401
    (3). Section (3) of 7401 includes “licensed practical or vocational
    nurses,” like the appellant, among other positions.          
    38 U.S.C. § 7401
    (3).
    Furthermore, the agency has consistently represented in its pleadings that the
    appellant was a Title 38 hybrid employee. IAF, Tab 4 at 7, Tab 14 at 5. We note
    that the legal authority cited in the appellant’s appointment Standard Form 50
    (SF-50) was section (1) of 7401, as opposed to section (3) of 7401; however, we
    give little weight to this document for several reasons. IAF, Tab 4 at 131; see
    generally Grigsby v. Department of Commerce, 
    729 F.2d 772
    , 776 (Fed. Cir.
    1984) (holding that “the SF-50 is not a legally operative document controlling on
    its face an employee’s status and rights”). First, section (1) of 7401 authorized
    the appointments of “physicians, dentists, podiatrists, optometrists, registered
    nurses, physician assistants, and expanded-function dental auxiliaries,” and there
    is no indication in the record that the appellant held any of these credentials. 38
    
    6 U.S.C. § 7401
    (1) (September 2003); IAF, Tab 4 at 131.                Rather, the SF-50
    indicates that her appointment was to the position of Licensed Vocational Nurse,
    which is a position listed under section (3) of 7401. Id.; 
    38 U.S.C. § 7401
    (3)
    (September 2003). Furthermore, the Board generally lacks jurisdiction over the
    removal of a medical professional appointed under section (1) of 7401; instead,
    those medical professionals are afforded internal agency procedures.               See 
    5 U.S.C. § 7511
    (b)(10); 
    38 U.S.C. § 7425
    (a)(8); Yunus v. Department of Veterans
    Affairs, 
    242 F.3d 1367
    , 1370 (Fed. Cir. 2001).          Here, the agency notified the
    appellant of her Board appeal rights in its removal decision, IAF, Tab 4 at 24,
    and, as mentioned above, has conceded that she is a hybrid employee with Board
    appeal rights, id. at 4.   Accordingly, we find no reason to develop the record
    further on this issue and conclude that the appellant was a h ybrid employee
    appointed under 
    38 U.S.C. § 7401
    (3).
    Thus, we find that the agency’s removal action in this case under the
    authority of 
    38 U.S.C. § 714
     is not in accordance with law. See Richardson, 
    2023 MSPB 1
    , ¶¶ 12-29. An agency action that is not in accordance with law must be
    reversed by the Board. 
    5 U.S.C. § 7701
    (c)(2); Hamilton v. U.S. Postal Service,
    
    58 M.S.P.R. 486
    , 488 (1993).         The appellant need not show that the agency
    violated her constitutional due process rights or that the erroneous action was
    harmful, i.e., that it prejudiced her rights so that the outcome before the agency
    was likely affected. Hamilton, 58 M.S.P.R. at 488; Stephen v. Department of the
    Air Force, 
    47 M.S.P.R. 672
    , 683-84 (1991); see also Richardson, 
    2023 MSPB 1
    ,
    ¶¶ 30-32 (finding that the Board could not sua sponte convert a 
    38 U.S.C. § 714
    removal appeal to a 5 U.S.C. chapter 75 removal appeal because it would be
    “inherently unfair”). Accordingly, we reverse the agency’s removal action. 2 If
    the agency wants to take an adverse action against the appellant, it must do so in
    accordance with the procedures of chapter 75, as required by section 7403(f)(3).
    2
    Because we agree with the administrative judge that the Board lacks jurisdiction over
    a suspension that is not more than 14 days, our decision in this case does not disturb the
    agency’s suspension action. IAF, Tab 20 at 2; see 
    5 U.S.C. §§ 7512
    (2), 7513(d).
    7
    ORDER
    We ORDER the agency to cancel its removal action and to restore the
    appellant effective March 21, 2018.       See Kerr v. National Endowment for the
    Arts, 
    726 F.2d 730
     (Fed. Cir. 1984). The agency must complete this action no
    later than 20 days after the date of this decision.
    We also ORDER the agency to pay the appellant the correct amount of
    back pay, interest on back pay, and other benefits under the Office of Personnel
    Management’s regulations, no later than 60 calendar days after the date of this
    decision. We ORDER the appellant to cooperate in good faith in the agency’s
    efforts to calculate the amount of back pay, interest, and benefits due, and to
    provide all necessary information the agency requests to help it carry out the
    Board’s Order. If there is a dispute about the amount of back pay, interest due,
    and/or other benefits, we ORDER the agency to pay the appellant the undisputed
    amount no later than 60 calendar days after the date of this decision.
    We further ORDER the agency to tell the appellant promptly in writing
    when it believes it has fully carried out the Board’s Order and of the actions it has
    taken to carry out the Board’s Order. The appellant, if not notified, should ask
    the agency about its progress. See 
    5 C.F.R. § 1201.181
    (b).
    No later than 30 days after the agency tells the appellant that it has fully
    carried out the Board’s Order, the appellant may file a petition for enforcement
    with the office that issued the initial decision on this appeal if the appellant
    believes that the agency did not fully carry out the Board’s Order. The petition
    should contain specific reasons why the appellant believes that the agency has not
    fully carried out the Board’s Order, and should include the dates and results of
    any communications with the agency. 
    5 C.F.R. § 1201.182
    (a).
    For agencies whose payroll is administered by either the National Finance
    Center of the Department of Agriculture (NFC) or the Defense Finance and
    Accounting Service (DFAS), two lists of the information and documentation
    necessary to process payments and adjustments resulting from a Board decision
    8
    are attached. The agency is ORDERED to timely provide DFAS or NFC with all
    documentation necessary to process payments and adjustments resulting from the
    Board’s decision in accordance with the attached lists so that payment can be
    made within the 60-day period set forth above.
    NOTICE TO THE APPELLANT REGARDING
    YOUR RIGHT TO REQUEST
    ATTORNEY FEES AND COSTS
    You may be entitled to be paid by the agency for your reasonable attorney
    fees and costs. To be paid, you must meet the requirements set forth at Title 5 of
    the United States Code (5 U.S.C.), sections 7701(g), 1221(g), or 1214(g). The
    regulations may be found at 
    5 C.F.R. §§ 1201.201
    , 1201.202, and 1201.203. If
    you believe you meet these requirements, you must file a motion for attorney fees
    and costs WITHIN 60 CALENDAR DAYS OF THE DATE OF THIS DECISION.
    You must file your motion for attorney fees and costs with the office that issued
    the initial decision on your appeal.
    NOTICE OF APPEAL RIGHTS 3
    You may obtain review of this final decision. 
    5 U.S.C. § 7703
    (a)(1). By
    statute, the nature of your claims determines the time limit for seeking such
    review and the appropriate forum with which to file.            
    5 U.S.C. § 7703
    (b).
    Although we offer the following summary of available appeal rights, the Merit
    Systems Protection Board does not provide legal advice on which option is most
    appropriate for your situation and the rights described below do not represent a
    statement of how courts will rule regarding which cases fall within their
    jurisdiction.   If you wish to seek review of this final decision, you should
    immediately review the law applicable to your claims and carefully follow all
    3
    Since the issuance of the initial decision in this matter, the Board may have updated
    the notice of review rights included in final decisions. As indicated in the notice, the
    Board cannot advise which option is most appropriate in any matter.
    9
    filing time limits and requirements. Failure to file within the applicable time
    limit may result in the dismissal of your case by your chosen forum.
    Please read carefully each of the three main possible choices of review
    below to decide which one applies to your particular case. If you have questions
    about whether a particular forum is the appropriate one to review your case, you
    should contact that forum for more information.
    (1) Judicial review in general . As a general rule, an appellant seeking
    judicial review of a final Board order must file a petition for review with the U.S.
    Court of Appeals for the Federal Circuit, which must be received by the court
    within 60 calendar days of the date of issuance of this decision.          
    5 U.S.C. § 7703
    (b)(1)(A).
    If you submit a petition for review to the U.S. Court of Appeals for the
    Federal Circuit, you must submit your petition to the court at the following
    address:
    U.S. Court of Appeals
    for the Federal Circuit
    717 Madison Place, N.W.
    Washington, D.C. 20439
    Additional information about the U.S. Court of Appeals for the Federal
    Circuit is available at the court’s website, www.cafc.uscourts.gov. Of particular
    relevance is the court’s “Guide for Pro Se Petitioners and Appellants,” which is
    contained within the court’s Rules of Practice, and Forms 5, 6, 10, and 11.
    If you are interested in securing pro bono representation for an appeal to
    the U.S. Court of Appeals for the Federal Circuit, you may visit our website at
    http://www.mspb.gov/probono for information regarding pro bono representation
    for Merit Systems Protection Board appellants before the Federal Circuit. The
    Board neither endorses the services provided by any attorney nor warrants that
    any attorney will accept representation in a given case.
    10
    (2) Judicial   or   EEOC    review    of   cases    involving   a   claim   of
    discrimination . This option applies to you only if you have claimed that you
    were affected by an action that is appealable to the Board and that such action
    was based, in whole or in part, on unlawful discrimination. If so, you may obtain
    judicial review of this decision—including a disposition of your discrimination
    claims —by filing a civil action with an appropriate U.S. district court ( not the
    U.S. Court of Appeals for the Federal Circuit), within 30 calendar days after you
    receive this decision.    
    5 U.S.C. § 7703
    (b)(2); see Perry v. Merit Systems
    Protection Board, 
    582 U.S. 420
     (2017). If you have a representative in this case,
    and your representative receives this decision before you do, then you must file
    with the district court no later than 30 calendar days after your representative
    receives this decision. If the action involves a claim of discrimination based on
    race, color, religion, sex, national origin, or a disabling condition, you may be
    entitled to representation by a court-appointed lawyer and to waiver of any
    requirement of prepayment of fees, costs, or other security.          See 42 U.S.C.
    § 2000e-5(f) and 29 U.S.C. § 794a.
    Contact information for U.S. district courts can be found at their respective
    websites, which can be accessed through the link below:
    http://www.uscourts.gov/Court_Locator/CourtWebsites.aspx .
    Alternatively, you may request review by the Equal Employment
    Opportunity Commission (EEOC) of your discrimination claims only, excluding
    all other issues . 
    5 U.S.C. § 7702
    (b)(1). You must file any such request with the
    EEOC’s Office of Federal Operations within 30 calendar days after you receive
    this decision. 
    5 U.S.C. § 7702
    (b)(1). If you have a representative in this case,
    and your representative receives this decision before you do, then you must file
    with the EEOC no later than 30 calendar days after your representative receives
    this decision.
    If you submit a request for review to the EEOC by regular U.S. mail, the
    address of the EEOC is:
    11
    Office of Federal Operations
    Equal Employment Opportunity Commission
    P.O. Box 77960
    Washington, D.C. 20013
    If you submit a request for review to the EEOC via commercial delivery or
    by a method requiring a signature, it must be addressed to:
    Office of Federal Operations
    Equal Employment Opportunity Commission
    131 M Street, N.E.
    Suite 5SW12G
    Washington, D.C. 20507
    (3) Judicial     review   pursuant     to   the    Whistleblower      Protection
    Enhancement Act of 2012 . This option applies to you only if you have raised
    claims of reprisal for whistleblowing disclosures under 
    5 U.S.C. § 2302
    (b)(8) or
    other protected activities listed in 
    5 U.S.C. § 2302
    (b)(9)(A)(i), (B), (C), or (D).
    If so, and your judicial petition for review “raises no challenge to the Board’s
    disposition of allegations of a prohibited personnel practice described in
    section 2302(b) other than practices described in section 2302(b)(8), or 2302(b)
    (9)(A)(i), (B), (C), or (D),” then you may file a petition for judicial review either
    with the U.S. Court of Appeals for the Federal Circuit or any court of appeals of
    competent jurisdiction. 4   The court of appeals must receive your petition for
    review within 60 days of the date of issuance of this decision.                
    5 U.S.C. § 7703
    (b)(1)(B).
    4
    The original statutory provision that provided for judicial review of certain
    whistleblower claims by any court of appeals of competent jurisdiction expired on
    December 27, 2017. The All Circuit Review Act, signed into law by the President on
    July 7, 2018, permanently allows appellants to file petitions for judicial review of
    MSPB decisions in certain whistleblower reprisal cases with the U.S. Court of Appeals
    for the Federal Circuit or any other circuit court of appeals of competent jurisdiction.
    The All Circuit Review Act is retroactive to November 26, 2017. 
    Pub. L. No. 115-195, 132
     Stat. 1510.
    12
    If you submit a petition for judicial review to the U.S. Court of Appeals for
    the Federal Circuit, you must submit your petition to the court at the following
    address:
    U.S. Court of Appeals
    for the Federal Circuit
    717 Madison Place, N.W.
    Washington, D.C. 20439
    Additional information about the U.S. Court of Appeals for the Federal
    Circuit is available at the court’s website, www.cafc.uscourts.gov. Of particular
    relevance is the court’s “Guide for Pro Se Petitioners and Appellants,” which is
    contained within the court’s Rules of Practice, and Forms 5, 6, 10, and 11.
    If you are interested in securing pro bono representation for an appeal to
    the U.S. Court of Appeals for the Federal Circuit, you may visit our website at
    http://www.mspb.gov/probono for information regarding pro bono representation
    for Merit Systems Protection Board appellants before the Federal Circuit. The
    Board neither endorses the services provided by any attorney nor warrants that
    any attorney will accept representation in a given case.
    Contact information for the courts of appeals can be found at their
    respective websites, which can be accessed through the link below:
    http://www.uscourts.gov/Court_Locator/CourtWebsites.aspx .
    FOR THE BOARD:                        ______________________________
    Gina K. Grippando
    Clerk of the Board
    Washington, D.C.
    DEFENSE FINANCE AND ACCOUNTING SERVICE
    Civilian Pay Operations
    DFAS BACK PAY CHECKLIST
    The following documentation is required by DFAS Civilian Pay to compute and pay back pay
    pursuant to 
    5 CFR § 550.805
    . Human resources/local payroll offices should use the following
    checklist to ensure a request for payment of back pay is complete. Missing documentation may
    substantially delay the processing of a back pay award. More information may be found at:
    https://wss.apan.org/public/DFASPayroll/Back%20Pay%20Process/Forms/AllItems.aspx.
    NOTE: Attorneys’ fees or other non-wage payments (such as damages) are paid by
    vendor pay, not DFAS Civilian Pay.
    ☐ 1) Submit a “SETTLEMENT INQUIRY - Submission” Remedy Ticket. Please identify the
    specific dates of the back pay period within the ticket comments.
    Attach the following documentation to the Remedy Ticket, or provide a statement in the ticket
    comments as to why the documentation is not applicable:
    ☐ 2) Settlement agreement, administrative determination, arbitrator award, or order.
    ☐ 3) Signed and completed “Employee Statement Relative to Back Pay”.
    ☐ 4) All required SF50s (new, corrected, or canceled). ***Do not process online SF50s
    until notified to do so by DFAS Civilian Pay.***
    ☐ 5) Certified timecards/corrected timecards. ***Do not process online timecards
    until notified to do so by DFAS Civilian Pay.***
    ☐ 6) All relevant benefit election forms (e.g. TSP, FEHB, etc.).
    ☐ 7) Outside earnings documentation. Include record of all amounts earned by the
    employee in a job undertaken during the back pay period to replace federal
    employment. Documentation includes W-2 or 1099 statements, payroll
    documents/records, etc. Also, include record of any unemployment earning
    statements, workers’ compensation, CSRS/FERS retirement annuity payments,
    refunds of CSRS/FERS employee premiums, or severance pay received by the
    employee upon separation.
    Lump Sum Leave Payment Debts: When a separation is later reversed, there is no authority
    under 
    5 U.S.C. § 5551
     for the reinstated employee to keep the lump sum annual leave payment
    they may have received. The payroll office must collect the debt from the back pay award. The
    annual leave will be restored to the employee. Annual leave that exceeds the annual leave
    ceiling will be restored to a separate leave account pursuant to 
    5 CFR § 550.805
    (g).
    NATIONAL FINANCE CENTER CHECKLIST FOR BACK PAY CASES
    Below is the information/documentation required by National Finance Center to process
    payments/adjustments agreed on in Back Pay Cases (settlements, restorations) or as ordered by
    the Merit Systems Protection Board, EEOC, and courts.
    1. Initiate and submit AD-343 (Payroll/Action Request) with clear and concise information
    describing what to do in accordance with decision.
    2. The following information must be included on AD-343 for Restoration:
    a.   Employee name and social security number.
    b.   Detailed explanation of request.
    c.   Valid agency accounting.
    d.   Authorized signature (Table 63).
    e.   If interest is to be included.
    f.   Check mailing address.
    g.   Indicate if case is prior to conversion. Computations must be attached.
    h.   Indicate the amount of Severance and Lump Sum Annual Leave Payment to be
    collected (if applicable).
    Attachments to AD-343
    1. Provide pay entitlement to include Overtime, Night Differential, Shift Premium, Sunday
    Premium, etc. with number of hours and dates for each entitlement (if applicable).
    2.   Copies of SF-50s (Personnel Actions) or list of salary adjustments/changes and amounts.
    3.   Outside earnings documentation statement from agency.
    4.   If employee received retirement annuity or unemployment, provide amount and address to
    return monies.
    5.   Provide forms for FEGLI, FEHBA, or TSP deductions. (if applicable)
    6.   If employee was unable to work during any or part of the period involved, certification of the
    type of leave to be charged and number of hours.
    7.   If employee retires at end of Restoration Period, provide hours of Lump Sum Annual Leave
    to be paid.
    NOTE: If prior to conversion, agency must attach Computation Worksheet by Pay Period and
    required data in 1-7 above.
    The following information must be included on AD-343 for Settlement Cases: (Lump Sum
    Payment, Correction to Promotion, Wage Grade Increase, FLSA, etc.)
    a. Must provide same data as in 2, a-g above.
    b. Prior to conversion computation must be provided.
    c. Lump Sum amount of Settlement, and if taxable or non-taxable.
    If you have any questions or require clarification on the above, please contact NFC’s
    Payroll/Personnel Operations at 504-255-4630.
    

Document Info

Docket Number: SF-0714-18-0445-I-1

Filed Date: 9/19/2024

Precedential Status: Non-Precedential

Modified Date: 9/20/2024