NC Dep't Of Pub. Safety v. Owens , 245 N.C. App. 230 ( 2016 )

IN THE COURT OF APPEALS OF NORTH CAROLINA
No. COA15-367
Filed: 2 February 2016
Lenoir County, No. 14 CVS 799
NC DEPARTMENT OF PUBLIC SAFETY; NC HIGHWAY PATROL, Petitioner-
Employer,
v.
KEVIN DAIL OWENS, Respondent-Employee.
Appeal by Petitioner-Employer from orders entered 8 December 2014 and 19
December 2014 by Judge Paul L. Jones in Lenoir County Superior Court.
Respondent-Employee cross-appeals from orders entered 6 November 2014 and 19
December 2014 by Judge Paul L. Jones in Lenoir County Superior Court. Heard in
the Court of Appeals 24 September 2015.
The McGuinness Law Firm, by J. Michael McGuinness, and Carraway Law
Firm, by Lonnie W. Carraway, for the Respondent-Employee/Petitioner-
Appellee/Cross-Appellant.
Attorney General Roy A. Cooper, III, by Assistant Attorney General Vanessa N.
Totten, for the Petitioner-Employer/Respondent-Appellant/Cross-Appellee.
Law Offices of Michael C. Byrne, by Michael C. Byrne, for Amicus Curiae, the
North Carolina Police Benevolent Association and Southern States Police
Benevolent Association.
DILLON, Judge.
The North Carolina Department of Public Safety and the North Carolina
Highway Patrol (collectively, the “Highway Patrol”) appeal from orders reversing the
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separation of Kevin Dail Owens (“Sergeant Owens”) from his employment. Sergeant
Owens cross-appeals from the final corrected order reversing his separation from his
employment as well as an earlier order denying his motion to dismiss for lack of
jurisdiction. For the following reasons, we affirm these orders.
I. Background
This matter involves an appeal by the Highway Patrol and a cross-appeal by
Sergeant Owens.
Sergeant Owens was employed with the Highway Patrol in 1995. His
employment was terminated on 1 November 2012. He was rehired by the Highway
Patrol nine months later in August 2013. Notwithstanding his reinstatement, he
petitioned for a contested case hearing challenging his November 2012 termination,
seeking to have his reinstatement applied retroactively back to November 2012 such
that he would not have any break in service and to recover back pay and benefits for
those nine months.
A contested case hearing was held before an administrative law judge (the
“ALJ”). By order entered 24 June 2014, the ALJ concluded that the Highway Patrol’s
termination of Sergeant Owens was improper and ordered that his reinstatement be
retroactive to November 2012 without any break in service and that he receive back
pay and benefits.
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The Highway Patrol subsequently filed a petition in superior court for judicial
review of the ALJ’s order. Sergeant Owens moved the superior court to dismiss the
petition, contending that the Highway Patrol failed to serve him with the petition
within the time allowed by statute. The superior court denied Sergeant Owens’
motion to dismiss and granted the Highway Patrol additional time to properly serve
Sergeant Owens. Subsequently, though, the superior court sided with Sergeant
Owens on the merits, affirming the ALJ’s order reinstating Sergeant Owens
retroactively with back pay and benefits.
On appeal to this Court, the Highway Patrol challenges the superior court’s
decision affirming the ALJ’s order.
On cross-appeal, Sergeant Owens argues that our Court should not even reach
the merits of the Highway Patrol’s appeal, contending that the superior court erred
by denying his motion to dismiss the Highway Patrol’s petition for judicial review.
II. Sergeant Owens’ Cross-Appeal
Before reaching the merits of the Highway Patrol’s appeal, we first address the
merits of Sergeant Owens’ cross-appeal. Specifically, Sergeant Owens contends that
the superior court should have granted his motion to dismiss the Highway Patrol’s
petition for judicial review of the ALJ’s order on the ground that he was not properly
served the petition within the time allowed by N.C. Gen. Stat. § 150B-46. We
disagree.
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N.C. Gen. Stat. §§ 150B-45 and 46 are the sections of the Administrative
Procedure Act which set forth the procedures for the filing and serving of a petition
for judicial review of a final decision in a contested case hearing.
N.C. Gen. Stat. § 150B-45(a) provides that the person seeking judicial review
must file the petition in the superior court “within 30 days after [being] served with
the written copy of the [ALJ’s] decision.” Subsection (b) of that statute provides that
“[f]or good cause shown[,] the superior court may accept an untimely [filed]
petition[,]” otherwise, the right to judicial review is waived. N.C. Gen. Stat. § 150B-
45(b).
N.C. Gen. Stat. § 150B-46 states that the party seeking judicial review must
serve copies of the petition on the other parties “[w]ithin 10 days after the petition is
filed with the [superior] court,” further providing that the service be either by
personal service or by certified mail. However, unlike G.S. 150B-45 which allows the
superior court to grant additional time for the filing of the petition, there is no express
provision in G.S. 150B-46 which authorizes the superior court to extend the time for
serving the petition.
In the present case, the Highway Patrol timely filed its petition for judicial
review. However, it improperly served the petition by regular mail, a means not
authorized by G.S. 150B-46. After the 10-day period for service had expired, Sergeant
Owens moved to dismiss the petition for improper service, contending that the
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superior court lacked personal jurisdiction over him. The superior court, though,
granted the Highway Patrol’s motion for additional time to serve the petition, and
the Highway Patrol subsequently served the petition properly (by certified mail) some
months after it originally filed the petition in the superior court.
Sergeant Owens argues that the superior court should have granted his motion
to dismiss. Essentially, the question raised by Sergeant Owens’ challenge is whether
the superior court had the authority to grant the Highway Patrol more time to
accomplish service beyond the 10 days, absent any express language in G.S. 150B-46
authorizing the superior court to extend the time.
In a published decision, our Court held that the superior court does not err by
dismissing a petition for judicial review where there had not been proper service of
the petition within 10 days of the filing of the petition in accordance with G.S. 150B-
46. Follum v. N.C. State. Univ., 198 N.C. App. 389, 395, 679 S.E.2d 420, 424 (2009).
The Follum Court did not express a view as to whether the superior court had the
authority to grant more time to a party to accomplish service outside the 10 days
provided for by G.S. 150B-46. In a subsequent unpublished opinion, though, a panel
of our Court expressly held that the superior court lacked the authority to provide an
extension beyond the 10-day limit to serve the petition and, therefore, must grant the
non-petitioning party’s motion to dismiss when proper service is not effected within
the 10-day timeframe. Schermerhorn v. N.C. State Highway Patrol, 223 N.C. App.
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102, 732 S.E.2d 394 (2012) (unpublished) (holding that “[b]ecause there is no
language in N.C. Gen. Stat. § 150B-46 nor the rest of the general statutes providing
for an extension to serve a petition for judicial review, we hold it was error for the
trial court to grant Petitioner the extension”).
Under G.S. 150B-46, proper service can only be accomplished by either
personal service or by certified mail. Personal service may be accomplished by
handing a copy of the petition to the respondent. Certified mail is a form of delivery
which requires that the recipient sign for the mail, and service by certified mail is
accomplished when the mailing is signed for by the recipient. The General Assembly
did not provide that service could be accomplished by depositing a copy of the petition
in a mailbox. Therefore, under the reasoning in the unpublished Schermerhorn
opinion, a respondent could avoid the judicial review of a favorable ALJ decision
simply by avoiding service of the losing party’s petition for judicial review for 10 days,
e.g., by leaving town or by refusing to sign for certified mail, whereupon the losing
party’s right to judicial review might be lost forever.
We do not believe that the General Assembly intended such a harsh result that
is suggested in Schermerhorn. Rather, we hold that the superior court has the
authority to grant an extension in time, for good cause shown, to a party to serve the
petition beyond the ten days provided for under G.S. 150B-46. We further hold that,
in the present case, where Sergeant Owens did receive a copy of the petition (though
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through regular mail) within ten days of the filing of the petition, the trial court did
not err in exercising its discretion in allowing the Highway Patrol to serve Sergeant
Owens properly, though outside the ten-day window. And once proper service was
accomplished, the superior court obtained personal jurisdiction over Sergeant Owens.
III. The Highway Patrol’s Appeal
Having concluded that the superior court properly exercised jurisdiction, we
turn to the merits of the Highway Patrol’s appeal.
On appeal, the Highway Patrol argues that the superior court erred in
affirming the ALJ’s order retroactively reinstating Sergeant Owens and awarding
him back pay and benefits. We affirm the superior court’s order.
A. Factual and Procedural Background
The circumstances concerning Sergeant Owens’ termination and
reinstatement are as follows: In 2005, Sergeant Owens began working as a District
Sergeant, a position which required him to maintain certain credentials. To
maintain these credentials and, therefore, be qualified to work as a District
Sergeant, Sergeant Owens was required to complete annual firearms training and
eight hours of other training.
In November 2010, the State Bureau of Investigation notified the Highway
Patrol that Sergeant Owens was the subject of a criminal investigation relating to
his alleged involvement with obtaining illegal prescriptions from a nurse he was
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dating. On 2 December 2010, due to the ongoing active criminal investigation,
Sergeant Owens was placed on “administrative duty,” essentially working in a
civilian position performing general office duties (e.g., answering the phone and
making copies) within the Highway Patrol. As a consequence, Sergeant Owens was
required to surrender his vehicle, badge and firearms and was not allowed to perform
any enforcement duties or supervise other officers during this time. While Sergeant
Owens was on administrative duty, the Highway Patrol was not able to hire another
District Sergeant to perform his duties, but rather the two other District Sergeants
in his Troop had to “pick up the slack” caused by his absence.
Throughout all of 2011, Sergeant Owens was allowed to remain on
administrative duty while the criminal investigation into his alleged drug crimes
continued. During this time, though, Sergeant Owens’ supervisor, Colonel Gilchrist,
did not allow Sergeant Owens to complete the firearms training or other training
which were required to maintain his credentials. These credentials, though, were
not required to perform the administrative duties to which Sergeant Owens’ had
been temporarily assigned.
On 10 April 2012, Sergeant Owens was indicted in federal court on fourteen
felony charges for illegal drug prescriptions.
On 10 October 2012, while the federal charges were still pending, a federal
judge entered an order in the criminal matter allowing Sergeant Owens to possess a
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firearm temporarily for the purpose of completing the annual firearms training
required by the Highway Patrol and further directed the Highway Patrol to allow
Sergeant Owens to complete this training. Colonel Gilchrist, however, refused to
allow Sergeant Owens to complete his firearms training.
On 26 October 2012, Sergeant Owens received notice that he was being
considered for “administrative separation” (termination) from his employment based
on (1) his loss of certain credentials necessary to perform the duties of a District
Sergeant and (2) his unavailability to perform the duties of a District Sergeant. A
pre-dismissal conference was held in which Sergeant Owens was allowed the
opportunity to be heard and to present evidence.
On 1 November 2012, almost two years after being placed on administrative
duty and while his federal criminal charges were still pending, Colonel Gilchrist
administratively separated (terminated) Sergeant Owens from his employment with
the Highway Patrol.
In February 2013, Colonel Gilchrist retired.
In March 2013, the federal felony drug charges against Sergeant Owens were
dismissed.
In April 2013, a Lieutenant with the Highway Patrol invited Sergeant Owens
to reapply for his old job, which he did three months later in July 2013. On 12 August
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2013, Sergeant Owens completed his firearms certification and was reinstated with
the Highway Patrol as a District Sergeant.
Subsequently, Sergeant Owens filed for a contested case hearing to challenge
his November 2012 termination. After an extensive hearing on the matter, the ALJ
entered an extensive order with 139 findings of fact and 86 conclusions of law. In
his order, the ALJ determined that Sergeant Owens’ November 2012 termination
was not handled in accordance with the law and directed that that his reinstatement
be retroactive to 1 November 2012 such that he would not have any break in service
and that he be awarded all back pay and benefits. The ALJ’s order was affirmed by
the superior court.
B. Analysis
1. Decision to Terminate Sergeant Owens
The Highway Patrol argues that the ALJ erred in reversing the decision of
Colonel Gilchrist to terminate Sergeant Owens on 1 November 2012 and that the
superior court erred in affirming the ALJ’s error.
Our standard of review in such matters are as follows: “The North Carolina
Administrative Procedure Act (APA), codified at Chapter 150B of the General
Statutes, governs trial and appellate court review of administrative agency
decisions.” Amanini v. North Carolina Dep’t of Human Res., N.C. Special Care Ctr.,
114 N.C. App. 668, 673, 443 S.E.2d 114, 117 (1994). “[Q]uestions of law receive de
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novo review, whereas fact-intensive issues such as sufficiency of the evidence to
support an agency’s decision are reviewed under the whole-record test.” North
Carolina Dep’t of Env’t and Natural Res. v. Carroll, 358 N.C. 649, 659, 599 S.E.2d
888, 894 (2004) (internal marks omitted) (emphasis in original).
Turning to the merits of the appeal, Colonel Gilchrist separated Sergeant
Owens on 1 November 2012 for Sergeant Owens’ loss of credentials and for his
unavailability. The Highway Patrol states in its Reply brief filed with our Court that
it is not challenging the determination that Colonel Gilchrist failed to comply with
the policy concerning separation for unavailability.1
The Highway Patrol, however, challenges the ALJ’s conclusion that Colonel
Gilchrist improperly terminated Sergeant Owens on the basis of the loss of
credentials. The Highway Patrol argues that the requirement that all leave time be
exhausted to separate an employee for unavailability (see footnote 1) does not apply
to a decision to separate an employee due to the loss of any credentials necessary in
performing the job. The Highway Patrol points to 25 NCAC 01J .0614(4) which states
1 The Administrative Code states that an employee is “unavailable” when he is unable “to
return to all of the position’s essential duties” due to sickness or “other extenuating circumstances[.]”
25 NCAC 01C.1007(d)(1)(b). Here, the ALJ essentially found that Colonel Gilchrist felt that the
Highway Patrol simply could not continue to wait beyond the twenty-three (23) months it had given
Sergeant Owens to work out his legal problems and that the Highway Patrol needed someone working
as a District Sergeant. However, the ALJ determined that Colonel Gilchrist failed to fully comply with
the rule concerning unavailability which states, in part, that “[a]n employee may be separated on the
basis of unavailability when the employee remains unavailable for work after all applicable leave
credits and leave benefits have been exhausted[.]” 25 NCAC 01C .1007(a). Here, the ALJ determined
- and the Highway Patrol appears to concede - that Sergeant Owens still had unexhausted leave credits
and leave benefits when he was terminated.
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that “[d]ismissal means the involuntary termination or ending of the employment of
an employee for disciplinary purposes or failure to obtain or maintain necessary
credentials” (emphasis added) and to 25 NCAC 01J .0615(d) (now codified in 25 NCAC
01J .0616) which states that the “[f]ailure to obtain or maintain the required
credentials constitutes a basis for dismissal without prior warning” (emphasis
added).
Here, the ALJ found that Sergeant Owens, indeed, had lost certain credentials
required to perform the duties of a District Sergeant while he was on administrative
duty. However, the ALJ determined that the Highway Patrol had acted arbitrarily
and capriciously in terminating Sergeant Owens on this basis. Specifically, the ALJ
made a number of findings which were not challenged by the Highway Patrol,
including (1) that Sergeant Owens lost his credentials through no fault of his own but
because the Highway Patrol prevented him from doing so; (2) that the Highway Patrol
relied on an order entered by a federal magistrate in Sergeant Owens’ criminal case
which prohibited Sergeant Owens from possessing a firearm as its justification,
ignoring the subsequent order from the federal judge modifying the magistrate’s
order to allow Sergeant Owens to possess a firearm to complete his certification; and
(3) that when he was terminated, Sergeant Owens was still on administrative duty
performing functions which did not require that he be credentialed.
The Administrative Code may allow for an employee to be terminated without
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prior warning for the failure to maintain required credentials; however, an employee
so terminated is entitled to relief from an ALJ where the employer-agency acts
arbitrarily and capriciously in terminating him on this basis. N.C. Gen. Stat. § 150B-
23(a)(4) (2013). Here, the superior court did not err in affirming the ALJ’s conclusion
that the Highway Patrol acted arbitrarily and capriciously in terminating Sergeant
Owens on the basis of loss of credentials. For instance, it was arbitrary and capricious
for the Highway Patrol to prevent Sergeant Owens from taking his annual firearms
training (necessary to retain his credentials), though the Highway Patrol was under
no disability to allow the training to take place, and then terminate Sergeant Owens
for his failure to complete said training. The ALJ’s conclusion in this regard is
supported by its uncontested findings.
We note that the Highway Patrol does challenge other findings and
conclusions. However, we do not believe that these challenged findings and
conclusions are essential to the ALJ’s conclusion that the Highway Patrol acted
arbitrarily and capriciously. For instance, the Highway Patrol argues that the ALJ
impermissibly determined that the Highway Patrol was required to follow the
directive by the federal judge in Sergeant Owens’ criminal case which appears to
order the Highway Patrol to allow Sergeant Owens to complete his firearms training.
Specifically, the Highway Patrol contends that the federal judge lacked the power to
compel the Highway Patrol, a non-party to Sergeant Owens’ federal criminal action,
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to do anything. However, even if the federal judge lacked such power, the Highway
Patrol still had the obligation not to act arbitrarily and capriciously when it
terminated Sergeant Owens for failure to maintain his credentials.
2. Duty to Mitigate Back Pay
The Highway Patrol next argues that even if Sergeant Owens was improperly
terminated on 1 November 2012, the trial court erred in affirming the conclusion of
the ALJ that Sergeant Owens was not obligated to mitigate his damages.
Specifically, the Highway Patrol contends that Sergeant Owens should not be entitled
to back pay and benefits for the entire nine months he was separated where he was
asked to reapply for his old job five months into his separation (in April 2013) but
waited three additional months to do so. The ALJ, however, made certain findings
concerning this issue which support its conclusion that Sergeant Owens was entitled
to the benefits for the entire nine months. For instance, the ALJ determined that the
Highway Patrol failed to meet its burden to prove that the Highway Patrol would
have rehired Sergeant Owens had he applied earlier, noting that the Colonel that
replaced Colonel Gilchrist was never called to testify that he would have rehired
Sergeant Owens sooner. Further, the ALJ found that the Highway Patrol had sent a
form to Sergeant Owens indicating that he would not be rehired if he reapplied,
suggesting that it was reasonable for Sergeant Owens to believe, at least for a period
of time, that it would have been futile for him to reapply. Accordingly, the ALJ
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concluded that the Highway Patrol failed to meet its burden to show that Sergeant
Owens failed to mitigate. Though the Highway Patrol points to evidence which tends
to support an alternate conclusion, we hold that the ALJ’s findings are supported by
the record. This argument is overruled.
IV. Conclusion
Regarding Sergeant Owens’ cross-appeal, we hold that the superior court had
personal jurisdiction over Sergeant Owens and, therefore, overrule his arguments on
his cross-appeal. Regarding the Highway Patrol’s appeal, we affirm the orders of the
trial court affirming the order of the ALJ.
AFFIRMED.
Judges HUNTER, JR., and DIETZ concur.
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