Clackamas County Assessor v. MEPT 212 Corporate Center LLC ( 2012 )

IN THE OREGON TAX COURT
MAGISTRATE DIVISION
Property Tax
CLACKAMAS COUNTY ASSESSOR, )
)
Plaintiff, ) TC-MD 110577C
)
v. )
)
MEPT 212 CORPORATE CENTER LLC, )
)
Defendant. ) DECISION
Plaintiff appeals and Defendant cross-appeals the 2010-11 roll value of an industrial
property in Clackamas (subject property) as adjusted by BOPTA. The property is identified in
the Clackamas County Assessor‟s records as Account No. 00479299.
A trial was held by telephone on November 29, 2011and continued on December 1, 2011.
Kathleen J. Rastetter, Senior County Counsel, Clackamas County, and Stephen L. Madkour,
Clackamas County Counsel, appeared on behalf of Plaintiff. Ronald R. Saunders (Saunders),
Registered Appraiser, submitted an appraisal for Plaintiff and testified on Plaintiff‟s behalf.
Christopher K. Robinson and Sharon Barton Tuppan, Attorneys at Law, appeared on behalf of
Defendant. Saunders has approximately 35 years of appraisal experience. Scott Kappes, SIOR,
with 26 years of real estate experience, and who has been involved in hundreds of real estate
transactions, testified for Defendant. Molly D. Hartsock (Hartsock), Certified General Appraiser
and Director, National Property Valuation Advisors, has been active in the commercial real
estate industry since 2003, as a bachelor's degree in business administration from the University
of Southern California and is a licensed appraiser and Oregon, Washington, California, and
Hawaii, also testified for Defendant. Finally, Todd Liebow, an MAI with 33 years of appraisal
experience, testified on behalf of Defendant.
DECISION TC-MD 110577C 1
Plaintiff‟s Exhibit 1, Defendant‟s Exhibits A through I, and Plaintiff‟s Rebuttal Exhibits 2
through 8 were offered and admitted without objection.
I. STATEMENT OF FACTS
The subject property is a 12 acre parcel zoned for light industrial use near Highway
212 and SE 114th Avenue in Clackamas across from a Fred Meyer distribution warehouse. The
subject is improved with two steel frame, concrete tilt-up industrial buildings (A and B). (Ptf‟s
Ex 1 at 8, 40; Def‟s Ex A at 15, 50.) The two structures were built in 1995 or 1996. (Ptf‟s Ex 1
at 8; Def‟s Ex A at 15.)
The net rentable area of the subject property is 233,425 square feet, including 23,175
square feet of office space. (Ptf‟s Ex 1 at 39; Def‟s Ex A at 14.) Building A is 164,750 square
feet with 14,500 square feet of office space and was vacant as of January 1, 2010, the date of
valuation for the 2010-11 tax year. (Ptf‟s Ex 1 at 8; Def‟s Ex A at 2.) The previous tenant had
used it for light manufacturing of clean room components. (Ptf‟s Ex 1 at 8.) That tenant filed
for bankruptcy on October 21, 2009, and vacated on December 29, 2009. (Def‟s Ex A at 2.)
Building B is 68,675 square feet with 8,675 square feet of office space. (Ptf‟s Ex 1 at 8; Def‟s
Ex A at 2.) On the date of valuation it was leased to a single tenant as a distribution warehouse.
(Ptf‟s Ex 1 at 8; Def‟s Ex A at 2.)
The 2010-11 roll value of the subject property was set by the Clackamas County Board of
Property Tax Appeals (Board) at $9,157,996. (Ptf‟s Compl at 2.) Plaintiff appeals the Board‟s
order, requesting a value no less than $11,099,600. (Id. at 1.) However, Plaintiff, in closing,
asked the court to sustain the Board‟s value of $9,157,996. Defendant in turn requested in its
Answer that the roll value of the subject property be reduced to $8,017,070. (Def‟s Ans at 1.)
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DECISION TC-MD 110577C 2
At trial, Defendant presented evidence valuing the subject at $8.8 million, and argued in closing
that the evidence supported the value of $8.8 million.
II. ANALYSIS
The issue before the court is the real market value (RMV) of the subject property1 as of
January 1, 2010.
A. Standard of valuation: real market value of the fee simple estate.
Real property in Oregon is assessed at the lesser of its fee simple estate‟s RMV or its
maximum assessed value. Deschutes County Assessor v. Broken Top Club, LLC (Broken Top),
15 OTR 231, 236 (2000). RMV is defined by statute as:
“the amount in cash that could reasonably be expected to be paid by an informed
buyer to an informed seller, each acting without compulsion in an arm‟s-length
transaction occurring as of the assessment date for the tax year.”
ORS 308.205(1).2
Because the object of valuation is the fee simple estate, “the effect of existing leases on
the value to the owner is disregarded.” Broken Top, 15 OTR at 236 (citing Swan Lake Mldg. Co.
v. Dept. of Rev., 257 Or. 622, 625 (1971)). This is so because a tax upon the fee simple estate is
a tax upon the property‟s “bundle of rights,” regardless of who exercises those rights at a given
time. See PGE v. Dept. of Rev., 11 OTR 78, 87 (1988) (ownership “is not a single indivisible
concept but a collection or bundle of rights with respect to the property”) (quoting Merrill v.
Commissioner, 40 TC 66, 74 (1963)). The complete bundle of property rights includes the right
to occupy a property, as well as rights to sell, lease, mortgage, or give away interests in it.
Appraisal Institute, The Appraisal of Real Estate 112 (13th ed 2008). Often, as in this case,
1
There is some disagreement as to the proper classification of the subject property. Plaintiff describes
subject property as industrial, while Defendant describes it as commercial. The exact classification is not relevant to
this appeal.
2
All references to the Oregon Revised Statutes (ORS) are to 2009.
DECISION TC-MD 110577C 3
owners of investment property do not desire to occupy the property, but prefer instead to lease it.
In a lease, the owner temporarily assigns the right to occupy to a tenant in exchange for rent, but
the right to occupy has the same value whether it is “cashed in” with a tenant or retained by the
owner. Like a game show contestant who wins an expensive car, the owner of a vacant
industrial property must pay taxes upon a non-cash asset, regardless of whether she intends to
drive it, sell it, lease it, or give it away.
B. Burden of proof
The burden of proof in this court is a “preponderance” of the evidence and falls upon “the
party seeking affirmative relief.” ORS 305.427. The Oregon Supreme Court has stated that:
“ „Preponderance‟ derives from the Latin word „praeponderare,‟ which translates
to „outweigh, be of greater weight.‟ 8 Oxford English Dictionary 1289 (1933).
With regard to the burden of proof or persuasion in civil actions, it is generally
accepted to mean the greater weight of evidence.”
Riley Hill General Contractor, Inc. v. Tandy Corp., 303 Or 390, 394, 737 P2d 595 (1987). This
court has previously ruled that “[p]reponderance of the evidence means the greater weight of
evidence, the more convincing evidence.” Feves v. Dept. of Revenue, 4 OTR 302, 312 (1971)
(citation omitted).
In this case, both parties are seeking affirmative relief. Plaintiff is requesting an increase
in the roll value; Defendant is requesting a decrease. For either party to obtain relief, its
evidence must be sufficient to render it probable that BOPTA‟s valuation was incorrect. If that
showing is made, the court then determines whether and how much the value should be adjusted.
Additionally “[w]hen the determination of real market value * * * is an issue before the court,
the court has jurisdiction to determine the real market value * * * on the basis of the evidence
before the court without regard to the values pleaded by the parties.” ORS 305.412.
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DECISION TC-MD 110577C 4
C. Indicated value of the subject property
Saunders‟ valuation on behalf of Plaintiff is a reconciliation of the direct capitalization
and sales comparison approaches, with “slightly more weight” given to direct capitalization.
(Ptf‟s Ex 1 at 68.) Hartsock‟s valuation on behalf of Defendant is a reconciliation of yield
capitalization, direct capitalization, and sales comparison approaches, of which Defendant found
the two income capitalization methods to be the “most relevant,” with the sales comparison
approach providing only “secondary” support. (Def‟s Ex A at 37.) Neither party applied the
cost approach.
1. Direct capitalization
The parties largely agree regarding the rate of market rent. After analyzing lease
comparables, Saunders found a market rent of $1,078,452 per year for the two buildings
combined. (Ptf‟s Ex 1 at 66.) Hartsock found a market rent of $1,064,886. (Def‟s Ex A at 33.)
Each party‟s figure is reasonably supported by comparables, and the numbers are within the
margin of uncertainty. Accordingly, the court finds that the subject property‟s market rent as of
January 1, 2010, was $1,070,000.
Hartsock identifies a significant additional source of revenue for the property, labeled
“Recoveries,” in the amount of $351,080. (Def‟s Ex A at 33.) This income source is also
referenced in the “Income & Expense Summary” prepared by Hartsock for 2008 and 2009. (Id.
at 23.) Saunders does not report this revenue, which does not appear to be derived from the lease
comparables. Absent other information, the court will disregard the “Recoveries” revenue
because it is unclear whether the revenue arises from the value of the land or from contract
rights.
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DECISION TC-MD 110577C 5
The two parties vary in their calculation of vacancy and collection loss. Saunders derives
his seven percent vacancy rate from analysis of the industrial market in the Milwaukie/
Clackamas submarket. (Ptf‟s Ex 1 at 32-33.) Saunders‟ figure is rounded down from the overall
submarket vacancy rate of 7.2 percent that he reports from Grubb & Ellis Realty. (Id.) Hartsock
provides market data from Colliers International indicating that the submarket vacancy rate was
6.9 percent, but that if “owner-user buildings” are excluded the vacancy rate was 15.3 percent.
(Def‟s Ex A at 7.) Hartsock provides additional data from CoStar indicating that the vacancy
rate for “warehouse distribution buildings over 10,000 square feet” was 17.8 percent. (Id.)
Nevertheless, Hartsock settled on a nine percent vacancy rate derived from the market, but based
on a projected five-year lease, with an average down time between leases of 12 months and a 65
percent probability of renewal (of the lease), for a weighted average down time of 4.20
months, resulting in a “Weighted Average Turnover Vacancy” of 6.54 percent. (Def‟s Ex A at
22.) Hartsock then adds a two percent credit loss allowance to arrive at her rounded vacancy rate
of nine percent. (Id.)
The court finds the evidence supports a vacancy rate of seven percent. Both parties agree
that rounding to the nearest percentage point is appropriate, and the seven percent figure is
supported by both the Grubb & Ellis and the Colliers International market surveys. Hartsock‟s
derivation of a nine percent vacancy is speculative and rests on unsupported assumptions about
the likelihood of lease renewals and the time between leases. In fact, a building such as the
subject property that had been leased for 14 years could be vacant for a whole year and still have
a 6.7 percent vacancy rate. Nor has Hartsock provided sufficient information to warrant
excluding “owner-user buildings” and light industrial properties from the market surveys.
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DECISION TC-MD 110577C 6
The parties‟ operating expense figures diverge significantly. Saunders estimates
expenses of five percent of effective gross income (EGI). (Ptf‟s Ex 1 at 67.) Saunders arrives at
that estimate by forecasting a one percent property management fee, two percent replacement
reserves, and two percent fixed costs during periodic vacancies. (Id.) Hartsock projected
operating expenses of 27 percent of EGI. (Def‟s Ex A at 33.) However, Hartsock‟s figure must
be adjusted because all of her comparables were triple net leases, yet she deducts expenses that
would be paid by the tenant in a triple net lease. (See Def‟s Ex A at 19, 33.) Generally under a
triple net lease the “tenant pays utilities, taxes, insurance, and maintenance, and the landlord pays
for structural repairs only.” Appraisal Institute, The Appraisal of Real Estate 451 (13th ed 2008).
Even after removing expenses for taxes, insurance, utilities, and security, Hartsock‟s listed
expenses for maintenance, property management, and “Non-Recoverable Expense” amount to
9.8 percent of EGI. Of that 9.8 percent, three percent is attributable to property management
fees, 6.7 percent to repair and maintenance, and 0.15 percent for non-recoverable expenses.
(Def‟s Ex A at 33.)
Saunders‟s estimation is based on his opinion of what expenses “typically” are, whereas
Hartsock‟s is based on the subject property‟s 2008 and 2009 actual expenses. Because repair
costs vary between properties, and because Hartsock‟s estimate is based on the history of the
subject property, the court gives more weight to Hartsock‟s estimate of operating expenses.
Given the age of the building and its large size, Hartsock‟s estimates are not unreasonable.
Therefore, the court finds that operating expenses are 10 percent of EGI.
The court agrees with the parties that the appropriate capitalization rate is 8.5 percent.
(Ptf‟s Ex 1 at 67; Def‟s Ex A at 33.) This is the rate derived by both appraisers from their
respective comparables, and is well supported by market data.
DECISION TC-MD 110577C 7
Therefore, the court applies the direct capitalization method as follows. The subject
property‟s potential gross income was $1,070,000. Deducting seven percent of PGI for vacancy
and collection loss results in an effective gross income of $995,100. Deducting 10 percent of
EGI for operating expenses yields a net operating income (NOI) of $895,590. Dividing by the
8.5 percent capitalization rate yields an indicated value of $10,536,353.
The court gives little weight to the “Discounted Cash Flow” tables presented by Hartsock
because that analysis is highly contingent on uncertain initial variables. (See Def‟s Ex A at 29-
31.) For reasons given above, the court disagrees with Hartsock‟s choice of a 9 percent vacancy
rate. And, by Hartsock‟s own admission, the choice of a discount rate is made “within a broad
range, depending upon numerous risk factors.” (Id. at 25.) That range is from “7.50 to 12.50
percent.” (Id. at 27.) In this case, the court lacks the means to evaluate Hartsock‟s initial
assumptions.
2. Sales comparison
Using sales comparables, Saunders derived a price per square foot of $52.00, while
Hartsock found a price of $47.00 per square foot. (Ptf‟s Ex 1 at 59; Def‟s Ex A at 37.)
Saunders‟ per foot value translates into a value of $12,138,100. (Ptf‟s Ex 1 at 59, 68.)
Hartsock‟s per foot value results in an indicated value of $10,970,975. (Def‟s Ex A at 37.)
Hartsock adjusted her indicated value under the sales comparison approach and arrived at a final
value indication of $8,700,000. (Id.)
The two experts agree that the comparable sale most similar to the subject property is a
126,000 square foot warehouse located at 17625 NE Sandy Boulevard that sold in June 2009 for
$48.66 per square foot. (Ptf‟s Ex 1 at 59; see Def‟s Ex A at 35-37.)
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DECISION TC-MD 110577C 8
Saunders adjusts the Sandy Boulevard sale upwards “for less parking, lower percentage
of office build out and lack of an elevator to serve the mezzanine level.” (Ptf‟s Ex 1 at 59.) He
adjusted downward for its smaller size. (Id.) Hartsock also adjusted downward for size, as well
as for location; she did not adjust upward. (Def‟s Ex A at 36.) While both appraisers made
certain adjustments to the sale of that property, neither specifically quantified the dollar value of
their adjustments.
The court gives little weight to the other comparables provided by Saunders. Of the
three, one sold in 2007 and one in early 2008, at a time that both parties agree market conditions
were significantly different. (Ptf‟s Ex 1 at 58.) The other is fifteen miles away from the subject
property and required a large downward adjustment for “excess land,” making it seem dissimilar
to the subject in important ways. (Id. at 59.)
In addition to the Sandy Boulevard sale, Hartsock‟s comparables include two sales to
tenants at of $77.32 and $82.17 per square foot, and two sales from 2007-08 to which Hartsock
applied difficult to quantify adjustments for market conditions. (Def‟s Ex A at 36, 57-61.)
Hartsock adjusted the two tenant sales downward considerably for size, condition, location, and
office space percentage.
On the basis of the evidence before it, the court accepts a tentative price of $50 per square
foot. Multiplied by the subject property‟s size of 233,425 square feet, this yields an indicated
value on the valuation date of $11,671,250 under the sales comparison approach.
3. Adjustments below the line
Hartsock claims numerous deductions from the “preliminary” indicated value due to the
fact that the subject property is not “stabilized.” These adjustments include: $1,028,874 for
“Rent Loss”; $217,470 for “Recovery Loss”; $659,000 for tenant improvements; $209,564 for
DECISION TC-MD 110577C 9
leasing commissions; five percent of the above in “Unearned Profit”; and $100,000 for “Near-
term Capital Items.” (Def‟s Ex A at 32-33.) The court will examine each of these adjustments in
turn.
As a general matter, a property does not lose value for tax purposes when it becomes
vacant, because in assessing real property “the effect of existing leases on the value to the owner
is disregarded.” Broken Top, 15 OTR at 236. (citations omitted). However, this court has
deferred to the opinion of the appraisal community in allowing a rent loss deduction from value
after capitalization in the case of a “problem property.” See Kailes v. Josephine County Assessor
(Kailes), 16 OTR-MD 348, 356-57 (2001); cf. Appraisal Institute, The Appraisal of Real Estate
580-92 (11th ed 1996). Nevertheless, the most recent edition of the appraisal text relied upon by
the court in Kailes, which was submitted into evidence by Defendant, has dropped all discussion
of problem properties, rendering the continued applicability of the theory within the appraisal
community an open question. See Appraisal Institute, The Appraisal of Real Estate (13th ed
2008).
In fact, a rent loss deduction, while allowable under the cost approach, presents
difficulties under the direct capitalization approach. With sufficient lease comparables, vacancy
losses and market rent take account of factors such as rent loss during lease up and reduced rent
due to increased supply of space. And because a capitalization rate is derived from comparables
that have presumably accounted for their own vacancy rates above the line, an appraisal that
deducts for rent loss below the line calls into question the key variables used in direct
capitalization.
However, some vacancy is related to “disequilibria in supply and demand,” and is not
accounted for by ordinary vacancy losses. See Appraisal Institute, Dictionary of Real Estate
DECISION TC-MD 110577C 10
Appraisal 121 (4th ed 2002) (definition of “frictional vacancy”). In such a case, rapidly
changing market rents would render market derived variables unreliable. A property‟s income
and occupancy would not be “stabilized.” See id. at 274 (stabilized income and occupancy occur
once “abnormalities in supply and demand or any additional transitory conditions” are no more,
and stable economic conditions exist).
In the matter at hand, the court is persuaded that on the date of valuation the parties
forecast market fluctuations beyond the level of ordinary frictional vacancy. Defendant‟s expert
Kappes testified that there was a five year supply of similar property on the market at the time,
and that lease up would be expected to take two to three years. Additionally, according to the
testimony there is 1,000,000 square feet of new construction and 1.5 million square feet of
available space competing with the subject. In light of these extraordinary market conditions, the
court finds that a deduction of $1,000,000 for rent loss is appropriate.
Hartsock also seeks a deduction for “Recovery Loss,” which is presumably related to the
cessation of the extra income from “Recoveries” that she identifies in her direct capitalization
analysis. Because the court does not include recoveries in potential gross income, it will not
allow a below the line deduction for its absence.
Hartsock also seeks a deduction of $4.00 per square foot for tenant improvements to
Building A, an amount that she admits is “above average.” (Def‟s Ex A at 21.) In general,
tenant improvements are “only done if the market dictates it.” Appraisal of Real Estate at 480.
They may be factored in above or below the line in any given property. Id. Consequently, the
court looks for evidence of what tenant improvements are factored in at a given rent. Here, the
court is persuaded that the next tenant of the subject property will require an amount of
remodeling above the market average. To the extent that tenant improvements are in line with
DECISION TC-MD 110577C 11
the market average, they are accounted for in the market rent and no deduction is allowed. Here,
the court is persuaded that the subject property requires improvements of $2.00 per square foot
over and above the market rate and will allow a deduction below the line in that amount. For a
164,750 square foot building, this yields a total deduction of $329,500.
After hearing testimony from the parties, the court allows a deduction of $250,000 for
projected leasing commissions. The allowability of such a deduction depends on whether
deductions for leasing commissions have already been taken above the line in the comparables
from which the capitalization rate is derived. Based on testimony, the court finds that such an
adjustment is necessary to accurately account for the subject property‟s value.
Hartsock‟s proposed deduction for unearned profit is not supported by the evidence and
not allowed.
Finally, the court accepts Hartsock‟s $100,000 adjustment for capital expenditures to be
made immediately after purchase. Testimony at trial established that these costs were for paving
the parking lot and exterior painting.
4. Final estimate of valuation and assessment
Like the parties, the court places most weight on the direct capitalization approach for
this property because the lease comparables show more consistency. Accordingly, the court
begins with $10,536,353 as the subject property‟s preliminary value. After deducting $329,500
for tenant improvements and $100,000 for near term capital expenditures, $1,000,000 for rent
loss, and $250,000 for leasing commissions the court finds that the value of the subject property
as of January 1, 2010, was $8,850,000 (rounded).
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DECISION TC-MD 110577C 12
III. CONCLUSION
As indicated above, after carefully weighing the evidence in light of applicable law and
appraisal methodology, the court concludes that the RMV of the subject property as of January 1,
2010, was $8,850,000. Now, therefore,
IT IS THE DECISION OF THIS COURT that for tax year 2010-11 the real market value
of Defendant‟s property, identified as Clackamas County Assessor‟s Account 00479299, was
$8,850,000.
Dated this day of July, 2012.
DAN ROBINSON
MAGISTRATE
If you want to appeal this Decision, file a Complaint in the Regular Division of
the Oregon Tax Court, by mailing to: 1163 State Street, Salem, OR 97301-2563;
or by hand delivery to: Fourth Floor, 1241 State Street, Salem, OR.
Your Complaint must be submitted within 60 days after the date of the Decision
or this Decision becomes final and cannot be changed.
This document was signed by Magistrate Dan Robinson on July 9, 2012. The
Court filed and entered this document on July 9, 2012.
DECISION TC-MD 110577C 13