in Re Dana Meador ( 1998 )

IN THE SUPREME COURT OF TEXAS
No. 97-0582
lNRE DANAMEA DOR,RELATOR
ON PETITION FOR WRIT OF MANDAMUS
Argued December 4, 1997
CHIEF JUSTICE PHILLIPS delivered the opinion for a unanimous Court.
The issue in this original mandamus proceeding is whether the trial court abused its discretion
by refusing to disqualify plaintiff's counsel. Defendants contend that the lawyer improperly used
privileged documents which the lawyer's client (in another lawsuit) secretly removed from defendants'
offices. We hold that, under the facts and circumstances of this case, the trial court did not abuse its
discretion by refusing to disqualify the lawyer. The court of appeals therefore abused its discretion
in granting mandamus relief compelling disqualification. See 948 S.W.2d 345. Accordingly, we
conditionally grant mandamus relief against the court of appeals.
I
Patricia Peterson worked at Conley, Lott, Nichols Machinery Company (CLN) from May
1994 until January 1996 as executive assistant for Robert Nichols, CLN's president. She had access
to Nichols's office, and among her responsibilities were opening his mail and retrieving his phone
messages.
During Peterson's tenure, Dana Meador, a former financial consultant for CLN, sued the
company and Nichols for fraud, breach of contract, intentional infliction of emotional distress, assault,
and discrimination. Meador alleged, among other things, that Tom Dowdle, CLN's former general
manager, had sexually harassed her. When Meador filed her suit, CLN was prosecuting its own suit
against Dowdle for fraud, which CLN subsequently settled in June 1995. Peterson, in the course of
her duties at CLN, came across and read a letter from CLN's attorneys to Nichols describing the
settlement terms. The letter reflected that, in addition to a cash payment, Dowdle had agreed to give
CLN a sworn statement concerning the Meador lawsuit. The letter, however, did not specifY, or set
requirements for, the content of Dowdle's statement.
Dowdle subsequently gave his sworn statement, which Peterson also found and read at CLN.
Peterson, who claims that she was also sexually assaulted by Dowdle, testified that the statement
(which is not in the record) contained "blatant lies." Without Nichols's permission, Peterson copied
the settlement letter, as well as a follow-up letter transmitting the settlement funds, a chronology of
events in the Meador dispute prepared by CLN's counsel, and Nichols's handwritten notes about the
Meador lawsuit. Peterson did not, however, copy Dowdle's statement. She testified that she
expected CLN to pressure her for false testimony in the Meador lawsuit, and that she wanted the
documents to help her substantiate the truth. Peterson admitted during testimony that Nichols would
not have allowed her to copy the documents had he known of it. Peterson, believing she was about
to be fired, quit her job at CLN in January 1996, taking the covertly copied documents with her.
Five months later, in considering whether to bring her own claim against CLN, Peterson called
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Meador. Meador referred Peterson to her own attorney, W. D. Masterson. At their first meeting in
June 1996, Masterson agreed to represent Peterson. During this meeting, Peterson gave Masterson
the Dowdle settlement letter she had copied in CLN's offices. Either Masterson or Peterson also gave
a copy of the settlement letter to Meador.
A few days later, CLN deposed Meador in the underlying action. Although Meador's full
deposition is not in the record before us, Meador testified at the disqualification hearing that, during
her deposition, she gave the Dowdle settlement letter to CLN's attorneys and told them that Peterson
h ad copied other documents as well. It is not clear whether Meador voluntarily produced the
settlement letter or did so in response to a subpoena duces tecum.
Four months later, CLN noticed Peterson's deposition, including a subpoena duces tecum for
all documents which Peterson may have taken from CLN. In response to the subpoena, Peterson
g ave the other documents to Masterson, who copied them. She then produced the documents at her
deposition a week later. Upon seeing the documents, CLN demanded that Masterson return all
copies of them, claiming that they were privileged. When Masterson refused to do so, CLN moved
to disqualify him from representing Meador. After an evidentiary hearing in December 1996, the trial
court ordered Masterson to return all of the CLN documents removed by Peterson, and to not use
them in the Meador litigation. The court, however, refused to disqualify Masterson.
CLN then petitioned for writ of mandamus to the trial court. The court of appeals granted
the relief, adopting the standard of conduct from ABAFormal Opinion 94-382, promulgated by the
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American Bar Association's Committee on Ethics and Professional Responsibility. 1 That opinion
provides:
A lawyer who receives on an unauthorized basis materials of an adverse party that she
knows to be privileged or confidential should, upon recognizing the privileged or
confidential nature of the materials, either refrain from reviewing such materials or
review them only to the extent required to determine how appropriately to proceed;
she should notifY her adversary's lawyer that she has such materials and should either
follow instructions of the adversary's lawyer with respect to the disposition of the
materials, or refrain from using the materials until a definitive resolution of the proper
disposition of the materials is obtained from a court.
ABAFoRMAL OP. 94-382. The court of appeals focused on the Dowdle settlement letter, concluding
that, even though this letter is privileged on its face, Masterson made no effort to notifY CLN that he
had the document. Because "Masterson's conduct fell short of the standard that an attorney who
receives unsolicited confidential information must follow," the court of appeals ordered his
disqualification. 948 S.W.2d at 349.
Masterson then sought mandamus relief in this Court against the court of appeals. We stayed
the trial court proceedings and granted leave to file.
1 This ten-person standing committee of the American Bar Association is charged with "interpreting the
professional standards of the Association and recommending appropriate amendments and clarifications. . . . "
ANNOTATED MODEL RULES OF PROFESSIONAL CONDUCT viii (ABA Center for Professional Responsibility, 3d ed.
1996). It issues advisory opinions on ethics questions of general interest submitted by attorneys. See id.; see also
Klein, Legal Malpractice, Professional Discipline, and Representation of the Indigent Defendant, 61 TEMP L. REv. .
1171, 1179 n.54 (1988). While the Committee's opinions are often cited as persuasive authority by state disciplinary
bodies, the opinions do not bind those bodies. See, e.g., ABA INFOR.!\IIAL OP. 1420 (1978) ("Enforcement of legal ethics
and disciplinary procedures are local matters securely within the jurisdictional prerogative of each state and the District
of Columbia."); Hellman, When "Ethics Rules" Don't Mean What They Say: The Implications of Strained ABA Ethics
Opinions, 10 GEO. J. LEGAL ETHICS 317, 326 (1997) ("ABA opinions are binding upon no one. ABA opinions
represent the views of a small committee of a private association, and they construe that private association's Model
Rules and Model Code. The power to determine whether and to what extent either of these model documents will be
put into force in any state is exercised by a state authority, most commonly the state's highest court." (notes omitted)).
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II
In determining whether the court of appeals abused its discretion by granting mandamus relief,
we maintain our focus on the trial court's ruling. See Johnson v. Fourth Court of Appeals, 700
S.W.2d 916, 918 (Tex. 1985). Although the trial court refused to disqualify Masterson, it ruled that
he must return all copies of the documents and that he could not use them in the Meador litigation.
Meador has not challenged this portion of the trial court's ruling. The only issue before us, therefore,
is whether the trial court abused its discretion in refusing to disqualify Masterson.
Meador first argues that the trial court could not properly disqualify Masterson because he
did not violate a specific disciplinary rule. She contends that ABAFormal Opinion 94-382, on which
the court of appeals relied, is merely advisory, and does not impose a binding disciplinary standard
on Texas attorneys. This contention is correct. The Texas Disciplinary Rules of Professional
Conduct and opinions from Texas courts and the State Bar of Texas interpreting those rules provide
the disciplinary standards for Texas attorneys. See generally TEX. Gov'T CoDE § § 81.072, 81.092.
Meador further correctly argues that no specific Texas disciplinary rule applies to the circumstances
of this case. Because Masterson did not violate a specific Texas disciplinary rule, Meador reasons,
he cannot be disqualified. To answer this argument, we must consider the relationship between our
disciplinary rules and attorney disqualification.
We have often looked to our disciplinary rules to decide disqualification issues. See National
Medical Enters. v. Godbey, 924 S.W.2d 123, 132 (Tex. 1996); Anderson Producing Inc. v. Koch Oil
Co., 929 S.W.2d 416, 422 (Tex. 1996); Spears v. Fourth Court ofAppeals, 797 S.W.2d 654, 656-57
(Tex. 1990); Ayres v. Canales, 790 S.W.2d 554, 555-58 (Tex. 1990); NCNB Texas Nat 'l Bank v.
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Coker, 765 S.W.2d 398, 399 (Tex. 1989). We have emphasized, however, that the disciplinary rules
are merely guidelines--not necessarily controlling standards--for such motions. See Godbey, 924
S.W.2d at 132; Anderson Producing, 929 S.W.2d at 422; Spears, 797 S.W.2d at 656. Indeed, the
preamble to the Disciplinary Rules recognizes that "these rules are not designed to be standards for
procedural decisions '' TEx. DISC. R. PROF. CoND., Preamble� 15. Particularly, a court should not
disqualify a lawyer for a disciplinary violation that has not resulted in actual prejudice to the party
seeking disqualification. See, e.g., TEX. Disc. R. PROF. COND. 3.08. cmt. 10.
Meador argues, however, that while an attorney's violation of the disciplinary rules may not
always justify disqualification, a court cannot disqualify an attorney unless he or she has violated a
rule. For support, she points to our language in Spears:
The courts must adhere to an exacting standard when considering motions to
disqualify so as to discourage their use as a dilatory tactic. Thus, the burden is on the
movant to establish with specificity a violation of one or more of the disciplinary rules.
Mere allegations of unethical conduct or evidence showing a remote possibility of a
violation of the disciplinary rules will not suffice under this standard.
Spears, 797 S.W.2d at 656. The issue in Spears, however, was whether a lawyer had violated two
specific disciplinary rules. The quoted language thus cannot be read as a holding that a court can
never disqualify an attorney absent a disciplinary violation. For example, in National Medical
Enter prises, Inc. v. Godbey, 924 S.W.2d 123 (Tex. 1996), we held that the trial court abused its
discretion in denying defendant NME's motion to disqualify the plaintiffs' attorney, even though the
motion was not based on a specific disciplinary rule. The attorney had formerly represented a co-
defendant of NME in substantially related litigation, and had been privy to NME's confidential
information under a joint-defense agreement. Although the attorney had agreed to protect the
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confidentiality of this information, it was undisputed that he had never represented NME . Thus,
neither Rule 1.05 (protecting confidential information of a former client) nor Rule 1.09 (prohibiting
an attorney from representing a party in a matter adverse to a former client if the matter is
substantially related to the former representation) applied. See TEX. DISC. R. PROF. COND. 1.05,
1.09. We nonetheless recognized that the attorney had a duty under the joint-defense agreement to
protect the co-defendant's confidences. We thus compelled the attorney's disqualification, relying on
federal precedents and an ABA ethics opinion. See Godbey, 924 S.W.2d at 129-131.
Based on our repeated statements that the disciplinary rules are only guidelines for
disqualification motions, and the holding of Godbey, it is clear that a court has the power, under
appropriate circumstances, to disqualifY an attorney even though he or she has not violated a specific
disciplinary rule. We therefore must determine whether, under the particular facts of this case, the
trial court abused its discretion in refusing to disqualifY Masterson.
III
Without doubt, there are situations where a lawyer who has been privy to privileged
information improperly obtained from the other side must be disqualified, even though the lawyer was
not involved in obtaining the information. Discovery privileges are an integral part of our adversary
system. By protecting attorney-client communications and an attorney's work product, they
encourage parties to fully develop cases for trial, increasing the chances of an informed and correct
resolution. See generally National Tank Co. v. Brotherton, 851 S.W.2d 193, 200-03 (Tex. 1993).
As the United States Supreme Court has recognized:
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Were [an attorney's work product] open to opposing counsel on mere demand, much
of what is now put down in writing would remain unwritten. An attorney's thoughts,
heretofore inviolate, would not be his own. Inefficiency, unfairness and sharp
practices would inevitably develop in the giving of legal advice and in the preparation
of cases for trial. The effect on the legal profession would be demoralizing. And the
interests of the clients and the cause of justice would be poorly served.
Hickm an v. Taylor, 329 U.S. 495, 511 (1947). See also Gene ral Motors Corp. v. Gayle, 951 S.W.2d
469, 474 (Tex. 1997) (explaining similar rationale underlying the consulting-expert privilege).
Thus, a lawyer who uses privileged information improperly obtained from an opponent
potentially subverts the litigation process. While we do not exercise our rulemaking authority via
judicial opinion, see State Dep't of Highw ays v. Payne, 838 S.W.2d 235, 241 (Tex. 1992), we
nonetheless agree with the court of appeals that ABAFormal Opinion 94-382 represents the standard
to which attorneys should aspire in dealing with an opponent's privileged information. The ABA's
approach reflects the importance of the discovery privileges, and ensures that the harm resulting from
an unauthorized disclosure of privileged information will be held to a minimum.
Even ifFormal Opinion 94-382 were our disciplinary standard, however, it would still only
be a guideline for disqualification. Indeed, we believe it is impossible to articulate a bright-line
standard for disqualification where a lawyer, through no wrongdoing of his or her own, receives an
opponent's privileged materials. For example, situations may exist where the attorney does everything
within his or her power to mitigate the harm from the disclosure, yet the privileged information is so
sensitive that disqualification is necessary to ensure a fair trial. On the other hand, there may be
situations where the disclosure may cause some prejudice to movant's claim, yet other factors, such
as the movant's fault contributing to the disclosure or the harm to the nonrnovant from disqualification
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of his or her attorney, may justifY denial of the motion to disqualifY. In sum, the trial court, giving
due consideration to the importance of our discovery privileges, must consider all the facts and
circumstances to determine whether the interests of justice require disqualification. In this exercise
of judicial discretion, a trial court should consider, among others, these factors:
1) whether the attorney knew or should have known that the material was privileged;
2) the promptness with which the attorney notifies the opposing side that he or she
has received its privileged information;
3) the extent to which the attorney reviews and digests the privileged information;
4) the significance of the privileged information; i.e., the extent to which its
disclosure may prejudice the movant's claim or defense, and the extent to which return
of the documents will mitigate that prejudice;
5) the extent to which movant may be at fault for the unauthorized disclosure;
6) the extent to which the nonrnovant will suffer prejudice from the disqualification
of his or her attorney.
We emphasize that these factors apply only when a lawyer receives an opponent's privileged materials
outside the normal course of discovery. If a lawyer receives privileged materials because the
opponent inadvertently produced them in discovery, the lawyer ordinarily has no duty to notifY the
opponent or voluntarily return the materials. Rather, the producing party bears the burden of
recovering the documents by establishing that the production was involuntary. See Granada Corp.
v. First Court ofAppeals, 844 S.W.2d 223, 226 (Tex. 1993). Also, we express no opinion on the
proper standard for disqualifYing an attorney who was directly involved in wrongfully procuring an
opponent's documents.
Some of these factors weigh in favor ofMasterson's disqualification. For example, Masterson
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should have known after the most cursory review that the materials which Peterson gave him were
privileged. Despite that, he did not notify CLN upon receiving the documents, although his clients
did produce all of them to CLN a short time later at their depositions. Also, it appears that Masterson
thoroughly reviewed the materials, as he directly referenced specific portions of the documents in his
response to CLN's sanctions motion. Finally, CLN was not at fault for the breach of its privileges,
as Peterson covertly copied and removed the documents while working as Nichols's executive
assistant.
Other factors, however, support the trial court's ruling. It does not appear that the
information in the privileged documents will significantly prejudice CLN's claims and defenses in the
Meador lawsuit. The settlement letter--the document on which the court of appeals focused in
granting mandamus relief--merely states that Dowdle agreed to give a statement regarding the
Meador litigation; it does not disclose the contents of Dowdle's statement. Peterson did not remove
the actual statement from CLN's offices. Although she reviewed the statement and may have related
its substance to Masterson, CLN did not submit a copy of the statement to the trial court for in
camera inspection. Thus, we cannot determine the extent of any harm to CLN. The remaining
documents consist primarily of Nichols's handwritten notes, taken during a mediation session and
during meetings with CLN's attorneys. While these notes contain Nichols's detailed observations
about the case, including what appear to be potential settlement terms, we have located no specific
information--and CLN points to none--which is likely to significantly prejudice CLN's claims or
defenses. As noted, the trial court orderedMasterson to return all copies of the documents, which
we presume he has done.
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Also, Meador testified that she would suffer serious hardship if Masterson is disqualified.
Pursuant to their contingent-fee agreement, Masterson is not only prosecuting Meador's claims
against CLN but is also defending CLN's counterclaims against her. While these counterclaims are
not in our mandamus record, Meador testified that they involve claims in excess of $1 million for
professional malpractice arising from her services as financial consultant. Meador further testified
that, if Masterson is disqualified, she could not afford to pay a lawyer on an hourly basis to defend
the counterclaims. The trial court expressly found that Meador would "undoubtedly" suffer hardship
if Masterson were disqualified, in that she would be "deprived of the benefit of [retained] counsel in
a complicated case that is otherwise substantially ready for trial." The trial court further concluded
that, in these circumstances, disqualification would "confer[ ] an enormous strategic advantage upon
Defendants."
Meador argues that we should also consider that Peterson gave Masterson the privileged
documents "pursuant to an attorney-client relationship, not simply as a third party witness." This
factor, however, is of little significance. Meador appears to contend that, where the documents are
received from a client, the attorney's return of them to the opponent might implicate the client in their
misappropriation, in violation of the attorney-client privilege. The attorney-client privilege, however,
protects "confidential communications" between the lawyer and client. TEX. R. Crv. EVID. 503(b).
Meador presents no authority that this privilege would prohibit an attorney from merely returning an
opponent's privileged documents. Notably, courts have generally held that the attorney-client
privilege does not relieve an attorney from his or her ethical duty to turn over to authorities
misappropriated property received from a client. See 1 McCORMICK ON EVIDENCE § 89 (4th ed.
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1992). Similarly, the privilege should not affect an attorney's obligation to return misappropriated
privileged documents. Moreover, Formal Opinion 94-382 recognizes that where return of the
documents directly to the opponent might prejudice the legitimate rights of the lawyer's client, the
lawyer may simply refrain from using the documents until a court determines their proper disposition.
A trial court abuses its discretion when it acts in an unreasonable or arbitrary manner or,
stated differently, when it acts without any reference to guiding rules or principles. See Beaumont
Bank, NA. v. Buller, 806 S.W.2d 223, 226 (Tex. 1991); Downer v. Aquamarine Operators, Inc., 701
S.W.2d 238, 241-42 (Tex. 1985). On this record, we cannot conclude that the trial court abused its
discretion in refusing to disqualifyMasterson.
IV
CLN also argues thatMasterson must be disqualified under our decision in Phoenix Founders,
Inc. v. Marshall, 887 S.W.2d 831 (Tex. 1994). There, we held that a law firm must be disqualified
from a suit if it hires a paralegal that formerly worked on the suit for opposing counsel, unless the
hiring firm effectively screens the paralegal from any contact with the suit. We noted that
disqualification is always required "when information relating to the adverse client has in fact been
disclosed." Id. at 835.
CLN argues that Peterson is akin to a paralegal, as she assisted CLN with the Meador
litigation in her capacity as Nichols's executive assistant. Although Peterson had no legal training and
was not a paralegal, there was evidence that she did help assemble discovery documents for the
Meador suit. CLN further argues that, in applying Phoenix Founders to these facts, in makes no
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difference that Peterson became a client of Masterson, rather than an employee. This is a distinction
without a difference, CLN argues, because Peterson's attorney-client relationship with Masterson
gave her ample opportunity to convey the confidences she had learned at CLN. Finally, CLN argues
that Peterson actually conveyed those confidences by giving the privileged documents toMasterson.
We first note that, if one fully accepts CLN's argument, a person possessing privileged
information regarding his or her former employer could never obtain legal counsel to sue the
employer, notwithstanding the validity of the former employee's causes of action. CLN, however,
proposes a more limited rule: a lawyer must be disqualified from an existing case if the lawyer accepts
a new client who, while working for the opposing party in the existing case, learned confidential
information regarding that case. Thus, Peterson could retain a lawyer to represent her against CLN,
just not the one prosecuting the case to which the secretly copied documents related.
While this argument has some surface appeal, we do not believe that the bright-line rule of
Phoenix Founders extends to these facts. Peterson's attorney-client relationship with Masterson is
fundamentally different from that of attorney-paralegal. While Peterson was in a position to give
Masterson the confidential documents, and in fact did give him the documents, she did not work with
him on a daily basis regarding the Meador litigation. Under these circumstances, rather than applying
the bright-line rule from Phoenix Founders, we must focus on the factors set forth in part III above.
As previously discussed, those factors do not mandate Masterson's disqualification under the
circumstances of this case.
13
v
CLN relies on Contico International, Inc. v. Alvarez, 910 S.W.2d 29 (Tex. App.--El Paso
1995, orig. proceeding), mand granted sub nom., Mendoza v. Eighth Court ofAppeals, 917 S.W.2d
787 (Tex. 1996), and a series of federal cases to support its position that Masterson must be
disqualified.
In Contico, the defendants moved to disqualify plaintiffs counsel, claiming that he stole their
litigation notebook. After the trial court denied the motion to disqualify, the court of appeals granted
mandamus relief compelling disqualification. The court of appeals held that "it is misconduct for a
lawyer to continue a representation when the lawyer has gained confidences of the opposing party
through theft, deceit, inadvertent disclosure or other means." 910 S.W.2d at 35. This Court,
however, granted mandamus relief against the court of appeals, holding that the trial court did not
abuse its discretion. See Mendoza v. Eighth Court ofAppeals, 917 S.W.2d 787, 790 (Tex. 1996).
Because the trial court "reasonably could have concluded that [the notebook possessed by plaintiffs
attorney] was not a copy of Contico's investigation notebook and did not contain any of Contico's
confidential information," id. , the trial court's factual determination could not be disturbed by
mandamus. !d. We did not directly address the court of appeals' holding quoted above, on which
CLN now relies.
A different case is presented where an attorney is directly involved in improperly obtaining
the other side's confidential information. However, for the reasons already discussed, we disapprove
of the court of appeals' decision in Contico to the extent that it holds that an attorney must be
disqualified when, through no wrongdoing on the attorney's part, he or she gains possession of an
14
opponent's confidential information, without regard to the significance of the information or the other
circumstances surrounding the disclosure.
The federal cases on which CLN relies are also distinguishable. They either involve an
attorney who acted improperly to obtain the other side's confidences, see Rentclub, Inc. v.
Transamerica Rental Fin. Corp., 811 F. Supp. 651, 654 (M.D. Fla. 1992), or an employee with
extensive litigation responsibilities who switched sides in the litigation. See Hull v. Celanese Corp.,
513F.2d 568, 570-71 (2nd Cir. 1975); MMR!Wallace Power & Indus., Inc. v. Thames Assocs., 764
F. Supp. 712, 714-15 (D. Conn. 1991); Williams v. Trans World Airlines, Inc., 588F. Supp. 1037,
1039-40 (W.D. Mo. 1984).
* * *
For the foregoing reasons, we hold that the trial court did not abuse its discretion in refusing
to disqualifyMasterson. We therefore conditionally grant the writ of mandamus against the court
of appeals. The writ will issue only if the court of appeals does not vacate its mandamus judgment.
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Thomas R. Phillips
A
Chief Justice
Opinion Delivered: April 14, 1998
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