Untitled Texas Attorney General Opinion ( 1971 )

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September 23, 1971 7.L
Hon. Charles R. Barden, P.E. Opinion No. M-957 ‘+-Az-``
Executive Secretary
Texas Air Control Board Re: Whether the Texas Air
1100 West 49th Street Control Board or its
Austin, Texas 78756 Executive Secretary have
discretion to determine
what matters are "con-
fidential information"'
and "public records" as
those terms are used in
Sections 1.07 and 2.13
of the Texas Clean Air
Dear Mr. Barden: Act.
You have asked: "Does the Texas Air Control Board or
the Executive Secretary have di.scretion over which items and
matters are to be deemed 'confidential information' and 'pub-
lic records' as those terms are used'in Sections 1.07 and
2.13 of the Texas Clean Air Act?" We will deal first with
"confidential information".
The term "confidential information" is found in the
Texas Clean Air Act, Article 4477-5, V.A.C.S., as the cap-
tion of Section 1.07. Its meaning appears clear from the
language of the section itself:
"Information submitted to the board relating
to secret processes or methods of manufacture
or production which is identified as confiden-
tial when submitted shall not be disclosed by
any member, employee, or agent of the board."
Thus, "confidential information" as used in this sec-
tion is only that which relates "to secret processes or
methods of manufacture or production". This is similiar to
a "trade secret". A "trade secret" may consist of any form-
ula, pattern, device or compilation of information used in
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,
Hcum, Charles R. Barden, page 2 (M-957)
one's business and which gives him an opportunity to obtain
an advantage over competitors who do not know of or use it
and aenerallv relates to the oroduction of aoods throuah it.
Hyde-Corp. v: Huffines, 158 TAX. 566, 314 S:c.2d 763, 576,
777 (1958). It may be a device or process which is patent-
able, but it need not be, and it may be a device or process
which is clearly anticipated in the prior art or one which
is merely a mechanical improvement that a good mechanic can
make, and novelty and innovation are not requisite. K&G
Tool & Service Co. v. G. & G. Fishing Tool Service, 158 Tex.
594, 314 S.b7.2d 782, 789 (1958).
Section 1.07 requires thatthe information~ be identified
as confidential when submitted, but it does not indicate who
is to classify it as such. Because the one submitting the
information will necessarily be in the best position to know
whether or not it is "confidential", Section 1.07 should be
read to mean that he is the one to make the initial classi-
fication. And if classified "confidential", the information
will be screened from public inspection under Section 2.13,
and from public disclosure by the board.
But the further question remains whether it can be re-
ferred to in a board order, or at a board hearing or in a
court proceeding. Surely, the Legislature in writing Sec-
tion 1.07 did not intend to prevent the Texas Air Control
Board from using the contents of the "confidential infor-
mation", where material and relevant, to form the basis of
informed administrative decisions or action. Certainly,
then, a board order can be based on "confidential informa-
tion" in the board's file and can refer to the existence of
such information, so long as the order does not disclose its
substance.
It is clear that no absolute privilege for trade secrets
is recognized. VIII Wigmore, Evidence, page 156, Sec. 2212
(McNaughton Revision 1961). And a statute generally declaring
records to be confidential should be liberally construed to
contain an implied exception for disclosure when needed in a
judicial or quasi-judicial proceeding. Attorney General
Opinion No. M-213 (1968). On the other hand, courts are not
apt to require disclosure except in such cases and to such
extent as may appear to be indispensable for the ascertainment
of truth. VIII Prigmore, Evidence, page 157, Sec. 2212, supra.
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.,
Hon. Charles R. Barden, page 3 (M-957)
In Sections 2212 and 2377 of VIII Wigmore, Evidence, supra,
it is indicated that the general privilege for trade sec-
rets is broader when applied to disclosure by an official
of secrets contained in a report reauired by law to be made
to him.
Therefore, if it is necessary to put portions of the
"confidential information" into evidence at a board meeting
in order to make a complete record, the board, acting in its
quasi-judicial capacity should follow the procedure approved
in Crane v. Tunks, 160 Tex. 182, 328 s.w.2d 434 (1959). The
board should submit the confidential information proposed to
be used to the parties whom the confidential information di-
rectly concerns, in private. The affected party or parties
could then privately make to the Air Control Board all their
objections to the use of such evidence or to the making pub-
lic of the evidence. The evidence would then be sealed and
made a part of the record without being made public. This
would afford the parties involved and the board the oppor-
tunity to consider the propriety of the introduction of the
evidence, as between the needs of the board to rely on the
evidence and the rights of the parties to have the infor-
mation remain secret. The "confidential information" re-
mains confidential, but is in this way available to a court
in the event of an appeal of the board decision.
In response to your question about "confidential infor-
mation", you are advised that the Texas Air Control Board or
its Executive Secretary do not have the discretion to deter-
mine what is "confidential information" as defined above.
But they may refer to and rely upon such information as the
basis for board orders and decisions so long as the substance
of the information is not disclosed. The existence of this
confidential information may be referred to at public board
hearings, but the substance of the information can be put
into evidence only when it is material and relevant to an
issue at the hearing, and only by using the procedure out-
lined above.
The next part of your question deals with "public rec-
or& II. The key phrase is, "public records open to inspec-
tion by any person". Section 2.13 of the Texas Clean Air
Act is captioned, "Documents, etc., public property",,,and
reads:
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Hon. Charles R. Barden, page 4 (M-957)
"All information documents and data collected
by the board in the performance of its duties
are the property of the State. Subject to the
limitation of Section 1.07 of the Act; all .
records of the board are public records open
to inspection by any person during regular of-
fice hours."
The Texas Air Control Board keeps many records and com-
'piles much data in carrying out its duties as the principal
authority in the state on matters relating to air quality,
criteria, standards, and emission levels for pollution con-'
trol. Section 1.05, Article 4477-5, V.A.C.S. While most
of these records and data are public records, and many would
be admissible as such in a court proceeding, some of the data
and information compiled and kept by the board is compiled
pursuant to the board's enforcement duties and is not "open
to inspection by any person".
In addition to the usual administrative records, such
as rules, regulations, standards, minutes of meetings, orders,
and the like, which are clearly open to inspection, the Texas
Air Control Board maintains files on 'matters under investiga-
tion for violation of the Texas Clean Air Act. This data is
evidence or potential evidence for an enforcement action pur-
suant to Section 4.02 of the Act, and we hold that it is not
open to inspection by the public.
If evidence or potential evidence or preliminary data
compiled and held by the board were open to inspection by
the public, the enforcement activities of that agency would
be subject to burdensome interference. The right of inspec-
tion of public records may not be exercised so as to unreason-
ably interfere with the business of government. Mac Ewan v.
@, 226 Ore. 27, 359 P.2d 413, 85 A.L.R. 2d 1086 (1961);
Annotation 85 A.L.R. 2d 1105.
While the Texas courts have not dealt with this question
directly, other jurisdictions have. In Mathews v. Pyle, 75
Ariz. 76, 251 P.2d 893 (19521, the court held that documents
gathered in an attorney general's investigation report to the
governor of Arizona were not "public records open to inspection
of any person". The governor had the initial right to deter-
mine what documents should be made public, but the ultimate
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Hon. Charles R. Barden, page 5
determination rested with the courts. Sorley v. Listar! 218
N.Y.S.Zd 215 (N.Y. Sup. 19611, is the best case found~which
clearly classifies which records are open to inspection.
This was an action wherein certain persons whose property was
under condemnation demanded the appraisal reports and records
as to prices paid and to be paid for real estate. The Court
set up three classes of records as follows:
(1) Records which are ,public because the statutes
specifically make them so or because the Court thinks they
are public. These records may be inspected under reasonable
rules and regulations set up by the custodian of the records.
(2) Those types of records which the Court considers.
to be public records, but which it is unwilling to open to.
public inspection by calling them public records. Examples
of this type of record are motor vehicle accident reports,
reports to a state tax commission, certain healthy records,
certain financial statistics, and court and trust fund rec-
ords. In this case the right of inspection exists only if
the person shows a private interest different from that which
the rest of the public has.
(3) Papers or documents which are not in any sense open
to the public. Here the right of inspection does not exist.
Examples of this type are police reports, confidential com-
munications; evidence, parole board records, and certain lists
and records not required to be kept but which are kept to fa-
cilitate administrative procedures.
Thus, while most of the records of the Texas Air Control
Board are public records, evidence gathered and data main-
tained in an investigation is not, and such is not open to
inspection. V7hile certain types of evidence might be discov-
erable in a court proceeding with a proper motion under Texas
Rules of Civil Procedure Rules 167 and 186a, this evidence
would not be publicly "open to inspection by any person", pur-
suant to Section 2.13 of the Act. The Texas Air Control Board
would be-entitled to the protections of the provisos of those
discovery rules,~limiting the scope of discovery, just as any
other litigant i&. Shirley v. Dalby, 384 S.W.2d 362, 368,
369, (Tex.Civ.App. 1964 error ref. n.r.e.).
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Hon. Charles R. Barden, page 6 (M-957)
The Texas Air Control Board or its Executive Secretary
are the proper ones to decide which of their records, infor-
mation, documents and data they have compiled will or may be
used in enforcement proceedings. And they are therefore in
the best position to determine which of their records are
"public records", and which are not.
SUMMARY
------- .
"Confidential information" as used in Sections 1.07
and 2.13 of the Texas Clean Air Act is similar to
"trade secret" and applies only to "processes or
methods of manufacture or production". "Public rec-
ords open to inspection" as used in Section 2.13 in-
cludes most of the administrative records of the
Texas Air Control Board, but does not include evi-
dence, potential evidence, and preliminary data
compiled pursuant to the board's enforcement duties.
The board or its Executive Secretary have discre-
tion to determine what matters are "public records
open to inspection" and which are not, but do not
have discretion to determine what is "confidential
information". The board may rely upon "confidential
information" as the basis for board orders and ad-
ministrative decisions, but may not make public such
information over the objection of the interested
parties.
truly yours,
I
Prepared by Richard W. Chote
Assistant Attorney General
APPROVED
OPINION COMMITTEE:
Kerns Taylor, Chairman
W. E. Allen, Co-Chairman
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Hon. Charles R. Barden, page 7 (M-957)
Malcolm Quick
Milton Richardson
Malcom Smith
Fisher Tyler
SAM MCDANIEL
Acting Staff Legal Assistant
ALFREDWGKER
Executive Assistant
NOLA WHITE
First Assistant
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