Robert Wood v. City of Flatonia ( 2010 )

TEXAS COURT OF APPEALS, THIRD DISTRICT, AT AUSTIN
NO. 03-09-00495-CV
Robert Wood, Appellant
v.
City of Flatonia, Appellee
FROM THE DISTRICT COURT OF FAYETTE COUNTY, 155TH JUDICIAL DISTRICT
NO. 2007V-061, HONORABLE GLADYS M. OAKLEY, JUDGE PRESIDING
MEMORANDUM OPINION
Appellant Robert Wood filed suit against appellee the City of Flatonia (the “City”)
seeking a declaration of his rights and obligations under two written employment agreements
between the parties. The City counterclaimed with its own request for declaratory relief interpreting
the agreements at issue, specifically seeking a declaration that one of the agreements was invalid
because, among other reasons, it was not properly authorized by the City Council. After a two-day
bench trial, the trial court agreed with the City that the agreement was not properly authorized and
rendered judgment in the City’s favor. Wood now appeals, asserting that the agreement was a valid,
binding contract. We will affirm the trial court’s judgment.
FACTUAL AND PROCEDURAL BACKGROUND
Wood began working for the City as city manager in 1999. As part of his
compensation, Wood received a monthly car allowance. According to the 2003 Agreement For
Professional Services and Employment as City Manager (the “2003 Agreement”), Wood was entitled
to an allowance of $650 per month plus reimbursement for mileage. In October 2006, Wood learned
of an accounting error that had resulted in his receiving twice the car allowance to which he was
entitled for nearly three years. It is undisputed that Wood was overpaid a total of $22,750.
In December 2006, Wood advised the City Council that he would be resigning as city
manager effective January 14, 2007. Prior to his resignation, Wood obtained outside counsel to draft
an Interim Employment Agreement, which proposed that he would work off his debt to the City by
acting as a consultant on a part-time basis for a period of five months, beginning after his
resignation. Specifically, he would perform the duties and functions of city manager and assist in
the training and transitioning of a new city manager, if one was hired. At the end of five months,
the contract stated, Wood would have fully compensated the City and would owe nothing in the way
of the overpaid car allowance. According to Wood, he and then-Mayor Robert Bizzell, who was
aware that Wood was planning to change jobs and leave Flatonia, chose this approach from
among a number of options for dealing with the overpayment issue because it was mutually
beneficial to all parties. Wood presented the Interim Employment Agreement to the city council at
its January 9, 2007 meeting.
This initial draft of the agreement contained several blanks regarding the amount of
overpayment at issue, the address of the City-owned home where Wood’s family resided, and the
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details of two other provisions that are now in dispute.1 Wood testified that he supplied some of the
missing information himself in preparing the version of the contract that went before the city council.
The minutes for the January 9 council meeting show that the city council met in
executive session for an hour and twenty minutes to discuss and act on “a personnel matter relating
to the duties of the city manager.” At the close of the session, council member Branecky moved “to
authorize Mayor Bizzell to sign the employment agreement with the city manager as amended.”
Council member Milson seconded the motion, none opposed, and the motion carried. A typed
version of the agreement, with no blanks remaining, was later signed by Mayor Bizzell.
In the weeks following this meeting, conflicts arose between the parties regarding the
terms and enforceability of the Interim Employment Agreement. Several months later, Wood filed
suit for declaratory judgment seeking declarations that the Interim Employment Agreement was valid
and binding and that he had fully discharged his obligations under that agreement. The City
counterclaimed, seeking declarations that the Interim Employment Agreement was invalid or, in the
alternative, unconstitutional, and that the City was entitled to recoup the $22,750 overpayment under
the 2003 Agreement.
One of the disputes at trial concerned what agreement, if any, the city council
authorized at the January 9 meeting. In other words, Wood and the City each offered a version of
this agreement, both of which were claimed to be the version authorized by the council on January 9.
Wood’s version appears to be a complete and “final” agreement, signed by Wood and Mayor Bizzell,
1
The initial draft was admitted into evidence as Plaintiff’s Exhibit 28 and Defendant’s
Exhibit 58.
3
while the City’s version of what the council approved is unsigned, has three provisions with blanks
that are not filled in, and contains handwritten notations in two places, apparently made by Mayor
Bizzell at the January 9 meeting.2
In substance, the two documents vary with respect to paragraph one, which describes
Wood’s duties under the agreement and provides the number of hours that Wood was expected to
work each month. Wood’s version, Plaintiff’s Exhibit 1 (also admitted as Defendant’s Exhibit 55)
states, in pertinent part:
Employee agrees to faithfully devote his best efforts and the necessary time, energy,
attention and abilities as necessary to perform his duties in a timely and productive
manner; provided, however, the maximum number of hours Employee is expected
to devote to his duties hereunder is 24 hours, on average, for each full month
hereunder.
By contrast, the corresponding provision in Defendant’s Exhibit 56 (also admitted as Plaintiff’s
Exhibit 8) reads as follows:
Employee agrees to faithfully devote his best efforts and the necessary time, energy,
attention and abilities as necessary to perform his duties in a timely and productive
manner; provided, however, the maximum number of hours Employee is expected
to devote to his duties hereunder is ____ for each full month hereunder and ____
hours for any partial months.
The blanks for the number of hours are not filled in.3
2
Wood testified that the handwriting belonged to Bizzell, and Bizzell alternately testified
that the handwriting “might have been” and “probably was” his own.
3
The two documents also differ, technically, with respect to a provision determining how
much Wood was obligated to pay the City in the event that he terminated the agreement before
the expiration of the five-month term. The City’s version includes a handwritten note (again,
4
At trial, Wood attempted to show that Plaintiff’s Exhibit 1 represented the agreement
“as amended” that was approved by the city council during the January 9 executive session—i.e., that
his version, to the extent that it varied from the draft version presented to the council, simply
memorialized the final terms that the city council discussed and agreed on during the meeting. The
City, on the other hand, argued that, at most, the council approved the draft version represented by
Defendant’s Exhibit 56, but not the additional or modified terms contained in Plaintiff’s Exhibit 1.
After hearing both sides’ evidence, the trial court signed a judgment in favor of the City declaring
that the Interim Employment Agreement was unenforceable and that Wood owed the City $22,750 as
a result of having been overpaid under the 2003 Agreement. The trial court further found that Wood
was entitled to an offset of $5,537.44 and, therefore, owed the City $17,212.56. After both sides
requested findings of fact and conclusions of law, the trial court ultimately issued the following
material findings:
4. A proposed contract between the parties, known as the “2007 Interim
Employment Agreement” (introduced and admitted into evidence as
Plaintiff’s Exhibit 28 and Defendant’s Exhibit 58), was prepared.
....
6. The City Council of the City of Flatonia approved the proposed
“2007 Interim Employment Agreement” with some amendments (introduced
and admitted into evidence as Defendant’s Exhibit 58) as reflected in the
minutes of the January 9, 2007 City of Flatonia City Council meeting,
(“January 9, 2007 minutes”) (introduced and admitted into evidence as
Defendant’s Exhibit 11).
presumably written by Bizzell) that Wood would be liable for an amount “to be determined at that
time”; Wood’s version contains a similar provision, but it is typed.
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7. The proposed amendments to the “2007 Interim Employment Agreement”
were hand written into the proposed “2007 Interim Employment Agreement”
at the January 9, 2007 City Council meeting (introduced and admitted into
evidence as Defendant’s Exhibit 56).
8. The proposed “2007 Interim Employment Agreement” still contained some
missing elements as of January 9, 2007 (introduced and admitted into
evidence as Defendant’s Exhibit 56).
Wood now appeals, arguing that the City is legally bound to honor the Interim
Employment Agreement signed by Mayor Bizzell with the City Council’s “express authorization,”
as reflected in the January 9 meeting minutes.
DISCUSSION
On appeal, Wood argues that, under Texas law, the City Council’s unanimous vote
to approve the Interim Employment Agreement and the mayor’s signature on the agreement are
sufficient as a matter of law to bind the City and create an enforceable contract, under which the
$22,750 overpayment to Wood was fully discharged. Citing City of Bonham v. Southwest
Sanitation, Inc., Wood argues that he need only show that the minutes reflect that the city council
voted to authorize the contract at issue in order to bind the municipality and enforce the agreement.
See 871 S.W.2d 765, 767 (Tex. App.—Texarkana 1994, writ denied) (“A plaintiff suing to establish
a contract with a city has the burden to both plead and prove that the minutes show the council’s act
in authorizing or ratifying the contract.”). Although we agree with Wood’s general statement of the
law, we disagree that the evidence shows conclusively that the version of the Interim Employment
Agreement that he seeks to enforce is the contract that the City Council actually authorized.
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Here, the trial court made a fact finding that the proposed amendments to the
agreement that the council approved were the handwritten additions reflected in Defendant’s
Exhibit 56 and that this version “still contained some missing elements” after the January 9
executive session. In other words, the trial court implicitly found that the version of the agreement
Wood now seeks to enforce—with its additional term regarding the 24-hours-per-month
maximum—is not the version of the contract that was approved “as amended” by the council as
reflected in the minutes.
When the appellate record includes the reporter’s and clerk’s records, as in this case,
the trial court’s findings, express or implied, may be challenged on appeal for evidentiary
sufficiency. Sixth RMA Partners v. Sibley, 111 S.W.3d 46, 52 (Tex. 2003). We review a trial court’s
findings of fact for legal and factual sufficiency of the evidence by the same standards applied to a
jury verdict. Ortiz v. Jones, 917 S.W.2d 770, 772 (Tex. 1996). In reviewing the legal sufficiency
of the evidence, we view the evidence in the light most favorable to the judgment, crediting
favorable evidence if a reasonable fact finder could, and disregarding contrary evidence unless a
reasonable fact finder could not. City of Keller v. Wilson, 168 S.W.3d 802, 807 (Tex. 2005). We
will sustain a legal-sufficiency complaint if the record reveals (1) a complete absence of evidence
of a vital fact, (2) the court is barred by rules of law or of evidence from giving weight to the only
evidence offered to prove a vital fact, (3) the evidence offered to prove a vital fact is no more than
a mere scintilla, or (4) the evidence establishes conclusively the opposite of a vital fact. Id. at 810.
In reviewing factual sufficiency of the evidence, we consider and weigh all of the evidence in the
record, and we may overturn a judgment only if it is so against the great weight and preponderance
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of the evidence as to be clearly wrong and manifestly unjust. Cain v. Bain, 709 S.W.2d 175, 176
(Tex. 1986). In a bench trial, the trial court is the “sole judge of the credibility of the witnesses
and the weight to be given their testimony.” McGalliard v. Kuhlmann, 722 S.W.2d 694, 696
(Tex. 1986). The trial court may choose to believe one witness, disbelieve others, and resolve
inconsistencies in any witness’s testimony. Id. at 697.
The version of the agreement that the trial court found to be authorized by the council
is referred to in the findings of fact as Defendant’s Exhibit 56 (also admitted as Plaintiff’s Exhibit 8).
This is the version that includes several blanks, some of which are filled in with handwritten notes
by Mayor Bizzell (including the handwritten term that, if Wood should terminate the agreement
before its expiration, he will pay the City “an amount to be determined at that time”). According to
Wood’s testimony, these notes were written by Bizzell during the January 9 meeting when the
city council went over the agreement “line by line” and ultimately voted to approve it. Wood
testified that the substantive terms of the agreement were actually discussed and agreed to before the
January 9 meeting, although the written agreement had not yet been drafted. On cross-examination,
Wood testified further:
Q. It’s your testimony that council members sat there in that executive session
and went through that contract line by line?
A. We went through quite a few of the lines. I’m not saying we read every
single one of them and talked about the language of every single line in that
contract, but we went through that contract methodically and talked about all
the issues.
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Q. But those were all issues that they had already told you were fine with them,
were they not?
A. Those were issues we had discussed, yes.
Q. So why did they at that point in time have to look at it so carefully?
A. I would—since they hadn’t seen it before, I would think they wanted to make
sure it said what they thought it said.
Q. Was there any memorandum or memorialization of any kind of what those
terms were to be?
A. No.
....
Q. So are you telling me that prior to January 9, 2007, the council actually voted
or made a decision in an executive session that, no, the solution is a contract
to compensate you for services to be provided with moneys already paid?
A. No. They voted on January 9.
Q. Well, how is it that you prepared this contract at the council’s direction, if
they hadn’t ever voted on it?
A. As it states in the notes that I gave them for the meeting, “I’m going to bring
you a contract that contains the terms that we’ve discussed previously.”
Q. And whose idea was it to discharge the overpayment obligation in the manner
set forth in the interim employment agreement?
A. It came up in the discussions that we had.
Q. By whom—who proposed it?
A. I don’t know. Maybe I did, but it came up in the discussions. And if they
hadn’t agreed with it, we would have stopped the discussion.
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Three City council members, however, testified that they had not discussed the terms
of the agreement before the January 9 meeting. Council member Bryan Milson testified that he did
not recall being informed of or discussing the overpayment issue before the January 9 meeting, nor
did he review any contract between Wood and the City prior to that meeting. As to what happened
during the executive session, Milson testified that the council did not read over the contract line by
line; rather, “it was went over in a—seemed to be—hasty manner, you know. Basically it was like
we hit [the] high spots, and from the best of my knowledge, it was like a fill-in-the-blank kind of a
deal. And from what I can remember of that contract, I never saw it but the one time when it was
a fill-in-the-blank type contract.” Similarly, council member Leonard Waska testified that the
overpayment was never discussed during any December council meetings and that, because he was
not present at the January 9 meeting, he did not know of the overpayment issue until Mayor Bizzell
told him about it on January 11.
Council member Steven Morrill testified that the contract he remembered reviewing
during the executive session “had some blanks” and “wasn’t filled out,” including a “dollar amount
[that] was undecided.” He testified that he could not remember writing anything down on his copy
of the contract, which he had since destroyed, but that he expected the council probably went line
by line over the contract during the executive session because they “had to get to some kind of an
agreement for [Wood] to pay off the money.” According to Morrill, all he could remember having
been discussed during late December or early January meetings was that Wood would work off the
overpayment over a five- or six-month period by doing “some work over the phone, in the office,
in the office in the evenings” to keep tabs on the City’s ongoing projects.
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Mayor Bizzell identified Defendant’s Exhibit 56 as a copy of the draft interim
agreement that he presented to the city council on January 9. He testified that what came out of the
meeting was an amended document, which was approved by the council. The amended and
approved document, Bizzell testified, would have been taken to the city secretary, Melissa Brunner,
after the executive session, and that he would have been the one to take it to her. He testified that
he did not recall which document he delivered to Brunner. He testified further:
Q. Now, if you left this meeting—if this is your copy of this contract that you
left the meeting with on January 9, 2007, there’s still some blanks in that
document, are there not?
A. That’s correct.
Bizzell was then asked about the signed version of the agreement (Plaintiff’s Exhibit 1/Defendant’s
Exhibit 55):
Q. Okay. And that’s the—a copy of that contract that you and Mr. Wood
signed?
A. Yes.
Q. And did you bring this document back to the city council with all the blanks
already typed in?
A. That, I don’t recall. I mean—
Q. I’m sorry. Go ahead.
A. It’s possible either way.
Q. Well, when did you sign—when did you and Mr. Wood sign the agreement?
A. Well, I don’t know. It’s not dated.
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Q. Well, you had one meeting on the 9th, and you had another meeting on the
12th. Did you have a meeting in between?
A. No.
Q. So this signed version was not presented to the council on the 9th, was it?
A. No. We discussed the draft on the 9th.
Q. And so the council never saw what was put into this contract after it was
discussed on the 9th?
A. I can’t say that, that they didn’t.4
Bizzell further testified that he would not have signed the “final interim agreement,”
Plaintiff’s Exhibit 1, if the council had not authorized him to do so.
No witness testified specifically as to whether the maximum-hours provision was
discussed and agreed on either prior to or during the January 9 meeting. Therefore, the only evidence
that Wood’s proferred version of the agreement accurately reflected the council’s will was his own
testimony that the Plaintiff’s Exhibit 1 simply memorialized terms that had already been agreed to.
Although this testimony, coupled with the inferences that can be drawn from Bizzell’s statement that
he would not have signed the agreement if the council had not authorized it, is some evidence that
Plaintiff’s Exhibit 1 accurately represented the agreement, as amended, that the city council
authorized, it is far from conclusive evidence. Indeed, contrary testimony suggested not only that
the city council failed to consider and agree to every provision of the contract during the January 9
4
Bizzell’s testimony from his deposition was similar. He stated that he did not specifically
remember seeing a particular draft version of the Interim Employment Agreement before the final
version was signed, but that “whatever version we had at that council meeting” was read through
closely, “line by line,” during the executive session.
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meeting, but also that they had never even heard of the overpayment issue giving rise to the need for
the contract before that meeting. The trial court was entitled to—and did—resolve these conflicts
in the evidence in favor of the City, finding that the amended agreement that emerged from the
January 9 meeting is accurately represented by Defendant’s Exhibit 56, which contains no term
regarding the amount of time that Wood was expected to work, a fact that Mayor Bizzell confirmed
in his testimony. Accordingly, under the trial court’s findings, the agreement that Wood sought to
enforce, in which this term is supplied, necessarily enlarged or modified the agreement reached at
the city council meeting.
In view of the entire record, we conclude that there is more than a scintilla of
evidence that the agreement Wood sought to enforce was not the agreement that the city council had
authorized, and thus there was no meeting of the minds as to how many hours Wood was expected
to work under the agreement—an essential term of this particular contract, see COC Servs., Ltd.
v. CompUSA, Inc., 150 S.W.3d 654, 664-65 (Tex. App.—Dallas 2004, pet. denied) (agreement that
failed to specify work to be done, which “gave dimension” to payment terms and “was central to the
economics” of the agreement, was indefinitely vague and unenforceable). The evidence is therefore
legally sufficient to support the trial court’s judgment. See City of Keller, 168 S.W.3d at 810.
Moreover, having reviewed and weighed all of the evidence, we conclude that the findings
supporting the judgment are not so against the great weight and preponderance of the evidence as
to be clearly wrong and manifestly unjust. See Cain, 709 S.W.2d at 176. We overrule Wood’s first
issue and therefore need not reach his second issue regarding attorney’s fees in the event of remand.
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CONCLUSION
We affirm the judgment of the trial court in favor of the City.
J. Woodfin Jones, Chief Justice
Before Chief Justice Jones, Justices Puryear and Pemberton
Affirmed
Filed: October 21, 2010
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