Fp-Faa Seattle, LLC v. United States , 2015 U.S. Claims LEXIS 1581 ( 2015 )

In the United States Court of Federal Claims
No. 15-949
Filed: November 30, 20151
**************************************** Administrative Procedures Act
* (“APA”), 5 U.S.C. § 706;
FP-FAA SEATTLE, LLC, * Bid Protest Jurisdiction, 28 U.S.C. §
* 1491;
Plaintiff, * Competition In Contracting Act,
* 31 U.S.C. § 3551;
v. * General Services Administration
* Regulation,
THE UNITED STATES, * 48 C.F.R. § 570.306(a),
* Evaluating Offers,
Defendant, * 48 C.F.R. § 570.303-4(a),
* Changes to Solicitations For
and * Offers;
* Interested Party
DES MOINES CREEK BUSINESS * 28 U.S.C. § 1491(b)(1);
PARK PHASE II, LLC, * Rules of the United States Court of
* Federal Claims (“RCFC”)
Defendant-Intervenor. * RCFC 57, Declaratory Judgment,
* RCFC 52.1, Administrative
**************************************** Record.
William M. Jack, Kelley Drye and Warren LLP, Washington, D.C., Counsel for the Plaintiff.
Robert Mark Norway, United States Department of Justice, Civil Division, Washington, D.C.,
Counsel for the Government.
Richard J. Conway, Dickstein Shapiro, LLP, Washington, D.C., Counsel for Defendant-
Intervenor.
MEMORANDUM OPINION AND FINAL ORDER
BRADEN, Judge.
1
On November 18, 2015, the court forwarded a sealed copy of this Memorandum
Opinion And Final Order to the parties to delete any confidential and/or privileged information
from the public version, and note any citation or editorial errors requiring correction.
I. RELEVANT FACTUAL BACKGROUND.2
A. Solicitation No. 3WA0392.
On August 1, 2014, the United States General Services Administration (“GSA”) issued a
Request For Lease Proposals No. 3WA0392 (“RLP”) to provide office space for the United
States Federal Aviation Administration (“FAA”) within a 10 mile radius of 1601 Lind Avenue,
S.W., Renton, Washington. AR Tab 4, at 59–60; see also AR Tab 19, at 2773.
FP-FAA Seattle, LLC (“FP-FAA”), the plaintiff in this case, currently leases the office
space to FAA. AR Tab 8, at 1064. The RLP requires that the new FAA office space provides “a
maximum of 300,000 rentable square feet (RSF) of space [from] a minimum of 259,500 to
262,100 of American National Standards Institute/Building Owners and Managers Association
(ANSI/BOMA) Office Area (ABOA) square feet (SF) [collectively, “ABOA SF”].” 3 AR Tab 4,
at 59.
The RLP also requires that offerors “demonstrate that the Government’s leased premises
can be 100% occupied by August 1, 2017.” AR Tab 4, at 82.
Initial lease proposals were due by October 3, 2014. AR Tab 4, at 70.
The August 1, 2014 RLP is a “best-value tradeoff” procurement. AR Tab 4, at 77 (“The
best value tradeoff process permits tradeoffs among price and technical factors, allowing the
Government to make an award to other than the lowest priced offeror or other than the highest
technically rated Offeror.”). But, the RLP also required that offerors submit proposals that
addressed both pricing and technical factors. AR Tab 4, at 78. In addition, Offerors were
required to submit one proposal in two separate volumes: Volume 1—Technical; and Volume
2—Pricing. AR Tab 4, at 78.
The award factors for the technical volume of the proposals are listed here in descending
order of importance:
1. Site Layout and Security;
2. Quality of Location;
3. Proposed Design Approach and Technical Quality;
4. Project Management Plan; and
5. Past Performance of Relevant Experience
2
The facts discussed herein were derived from the September 11, 2015 Administrative
Record (“AR Tabs 1–103,” comprised of pages 1–3796).
3
ABOA SF differs from Rentable Square Feet in that ABOA SF is “the area where a
tenant normally houses personnel and/or furniture[.]” AR Tab 4, at 100. Rentable Square Feet is
the “area for which a tenant is charged rent[.]” AR Tab 4, at 100. Rentable Square Feet is based
on and calculated from ABOA SF. AR Tab 4, at 100 (“Rentable Square Feet is calculated using
the following formula for each type of Space (e.g., office, warehouse, etc.) included in the
Premises: ABOA SF of Space x (1 + [Common Area Factor]) = RSF.”).
2
AR Tab 4, 77–78.
The RLP required Volume 2 to include the price proposal for the project, including shell
rent, real estate taxes, amortization of the tenant improvement allowance, operating services, and
any other concessions such as free rent. AR Tab 4, at 78. But, the technical award factors were
deemed to be “slightly more important than price.” AR Tab 4, at 77.
After the Lease Contracting Officer reviewed the technical and price volumes of the
proposals, it was delegated the responsibility to determine which offers should be included in the
“competitive range.” AR Tab 4, at 78. Next, the Lease Contracting Officer was required to
negotiate with offerors in the competitive range. AR Tab 4, at 78. After evaluations,
discussions, negotiations apprising offerors as to any weaknesses in their proposals and
providing a reasonable determination about corrections, the Lease Contracting Officer would
request final proposals from the offerors. AR Tab 4, at 78. The Source Selection Evaluation
Board then would evaluate the final proposals and recommend “the proposal that represents the
best value to the Government considering technical evaluation factors and price” to the Source
Selection Authority. AR Tab 4, at 78.
B. The Proposals.
On October 3, 2014, nine timely proposals were submitted:
1. FP-FAA Seattle, LLC;
2. Des Moines Creek Business Park Phase II, LLC;4
3. [REDACTED];
4. [REDACTED];
5. [REDACTED];
6. [REDACTED];
7. [REDACTED];
8. [REDACTED]; and
9. [REDACTED].
AR Tab 19, at 2776–77.
On November 13, 2014, after receiving the offers from the Lease Contracting Officer, the
Source Selection Evaluation Board convened and reached a consensus on the technical
proposals. AR Tab 19, at 2778. Pricing was not considered. AR Tab 19, at 2778, 2796. Based
on the technical evaluations, the Source Selection Evaluation Board recommended
[REDACTED], Des Moines, and [REDACTED] to be included in the competitive range. AR
Tab 25, at 2908.
On December 11, 2014, after considering the Source Selection Evaluation Board’s
recommendations, the Lease Contracting Officer deemed four proposals to be in the competitive
range—[REDACTED], Des Moines, [REDACTED], and FP-FAA. AR Tab 25, at 2908–09.
4
The Administrative Record refers to Des Moines Creek Business Park Phase II, LLC as
“Panattoni Development Company, Inc.” or “Panattoni.”
3
The offerors were invited to submit revisions to their Initial Proposal by January 9, 2015 and
then, a Final Proposal by February 6, 2015. AR Tab 30, at 3033 (Dec. 19, 2014 e-mail from
CBRE Group (“CBRE”), GSA’s broker, to Des Moines); AR Tab 15, at 2616 (Dec. 19, 2014 e-
mail from CBRE, GSA’s broker, to FP-FAA); Tab 25, at 2880 (April 28, 2015 Source Selection
Decision describing the procurement).
1. FP-FAA Seattle, LLC’s Proposals.
a. The Initial Proposal.
FP-FAA submitted a timely Initial Proposal on October 3, 2014. AR Tab 8, at 818. FP-
FAA’s Initial Proposal stated that it would fulfill the RLP’s requirements through “a phased
addition and renovation of [the current office FAA occupies].” AR Tab 8, at 876. FP-FAA’s
initial proposal received a rating of: “Very Good” for its Site Layout And Security; “Acceptable”
for the Quality Of Location; “Very Good” for its Proposed Design Approach And Technical
Quality; “Marginal” for its Project Management Plan; and “Marginal” for its Past Performance
Of Relevant Experience. AR Tab 19, at 2781–82. The Source Selection Evaluation Board
identified some risk with FP-FAA’s plans to renovate its proposed building site. AR Tab 19, at
2781–82. Specifically, the Source Selection Evaluation Board stated that FP-FAA’s Initial
Proposal did “not adequately address impact to [the] tenant occupying the building during major
renovation[.]” AR Tab 19, at 2782. Overall, the Source Selection Evaluation Board gave FP-
FAA’s Initial Proposal a rating of “Adequate” with respect to its technical evaluation. AR Tab
19, at 2796.
b. The Final Proposal.
FP-FAA timely submitted a Final Proposal on February 6, 2015. AR Tab 8, at 1898.1.
FP-FAA’s Final Proposal received a rating of: “Very Good” for Site And Security; “Acceptable”
for Quality Of Location; “Very Good” for Proposed Design Approach And Technical Quality;
“Marginal” for Project Management Plan; and “Marginal” for Past Performance. AR Tab 25, at
2955–57. The Board again expressed concern that FP-FAA did not provide a plan to address the
“construction and disruption risk[.]” AR Tab 25, at 2956. Specifically, the Source Selection
Evaluation Board noted that during a February 17, 2015 oral presentation of FP-FAA’s Final
Proposal, FP-FAA stated that it “would need concessions from the government relative to the
existing lease contract in order to deliver the space under the new lease . . . . [REDACTED].”
AR Tab 25, at 2902. As such, the Board concluded that FP-FAA “did not adequately address
risk to the successful completion of the new construction due to the existing building being
occupied.” AR Tab 25, at 2905.
Overall, FP-FAA’s Final Proposal ranked third with respect to its technical rating,
receiving a technical score of 260.9. AR Tab 25, at 2885. FP-FAA’s Final Proposal had the
lowest price. AR Tab 25, at 2886. Its overall rating was “Acceptable.” AR 2955. FP-FAA’s
Final Proposal was considered one of the top two proposals. AR Tab 25, at 2887.
4
2. Des Moines Creek Business Park Phase II, LLC’s Proposal.
a. The Initial Proposal.
Des Moines timely submitted its Initial Proposal on October 3, 2014. AR Tab 9, at 1899.
Des Moines’ Initial Proposal received a rating of: “Very Good” for its Site Layout and Security;
“Acceptable” for its Quality Of Location; “Very Good” for its Proposed Design Approach And
Technical Quality; “Acceptable” for its Project Management Plan; and “Marginal” for its Past
Performance of Relevant Experience. AR Tab 19, at 2787–88. GSA’s broker, CBRE, however,
calculated that Des Moines’ Initial Proposal exceeded the RLP’s maximum ABOA SF
requirement by 6.94%. AR Tab 30, at 3034. Overall, Des Moines’ Initial Proposal received a
rating of “Very Good” from the Source Selection Evaluation Board. AR Tab 19, at 2787.
b. The Final Proposal.
Des Moines timely submitted a Final Proposal on February 6, 2015. AR Tab 9, at 2408.
To address CBRE’s concern that Des Moines exceeded the maximum ABOA SF requirement,
Des Moines included an Area Reduction Tracking Summary, as well as computer-aided design
(“CAD”) plans to demonstrate compliance with the RLP’s ABOA SF requirement. AR Tab 9, at
2436–41.
Des Moines’ Final Proposal received a rating of: “Excellent” for Site And Security;
“Very Good” for Quality Of Location; “Very Good” for Proposed Design Approach And
Technical Quality; “Acceptable” for Project Management Plan; and “Marginal” for Past
Performance. AR Tab 25, at 2958–60. Des Moines’ Final Proposal received the second highest
ranking with respect to pricing. AR Tab 25, at 2896.
Overall, Des Moines’ Final Proposal ranked first, with respect to the technical evaluation,
receiving a technical score of 335.3. AR Tab 25, at 2885. Des Moines’ Final Proposal had the
second lowest price. AR Tab 25, at 2886. Des Moines’ Final Proposal also received a rating of
“Very Good,” making it one of the top two proposals. AR Tab 25, at 2887, 2958.
On February 12, 2015, however, CBRE determined that Des Moines’ Final Proposal
exceeded the maximum ABOA SF requirement by 8,936 SF. AR Tab 28, at 2988–90. Upon
review, the Lease Contracting Officer determined that CBRE’s calculation was incorrect. AR
Tab 83, at 3487. Specifically, the Lease Contracting Officer determined that “[CBRE’s
calculation] centered around misplacement of polylines on each floor to assist in calculating the
square footage, misunderstanding aspects of the space that may be part of an excluded area, and
a misunderstanding of the Government’s calculation methodology to the standard.” AR Tab 83,
at 3487. The Lease Contracting Officer concluded that “the difference between the
measurements of space was not significant, that CBRE’s calculation could have been flawed, and
that Des Moines, based upon their revised calculations and supporting documents did not offer
any additional space outside the requirements of the RLP.” AR Tab 83, at 3487.
5
C. The Award.5
On April 28, 2015, the Source Selection Evaluation Board recommended awarding the
lease to Des Moines. AR Tab 25, at 2906–07. In an April 29, 2015 letter, GSA informed FP-
FAA of its intent to award the lease to Des Moines. AR Tab 25, at 3515.
II. RELEVANT PROCEDURAL HISTORY.
A. Proceedings Before The Government Accountability Office.
On May 18, 2015, FP-FAA filed a protest with the United States Government
Accountability Office (“GAO”). AR Tab 85, at 3492–3522. FP-FAA protested that, in deciding
to award Des Moines the lease, GSA deviated from the stated evaluation criteria, failed to
engage in meaningful discussions, evaluated proposals in a disparate manner, and unreasonably
evaluated proposals. AR Tab 85, at 3499.
On June 26, 2015, FP-FAA filed a supplemental protest, arguing that Des Moines’ Final
Proposal did not conform to the RLP’s ABOA SF requirement. AR Tab 98, at 3647–72.
On July 2, 2015, the Lease Contracting Officer submitted to the GAO a supplemental
Statement Of Fact, wherein he explained that “the difference between the measurements of space
was not significant, that CBRE’s calculation could have been flawed, and that Des Moines,
based upon their revised calculations and supporting documents did not offer any additional
space outside the requirements of the RLP.” AR Tab 83, at 3487.
On July 7, 2015, GSA filed an Agency Report. AR Tab 99, at 3673. On July 13, 2015,
Des Moines filed Comments on the Agency Report as an intervenor. AR Tab 100, at 3706.
On August 26, 2015, the GAO determined that GSA’s “evaluation was reasonable and
consistent with the evaluation criteria, and that offerors were treated equally.” AR Tab 102, at
3779. The GAO determined that Des Moines met the 262,100 ABOA SF requirement. AR Tab
102, at 3787–88. Therefore, the GAO denied in part and dismissed in part FP-FAA’s protest.
AR Tab 102, at 3790.
B. Proceedings Before The United States Court Of Federal Claims.
On August 31, 2015, FP-FAA filed a Complaint with the United States Court of Federal
Claims under seal (“Compl.”). The Complaint alleged that GSA’s intent to award the contract to
Des Moines was improper, because Des Moines’ proposal failed to adhere to the maximum
allowable ABOA SF. Compl. ¶¶ 3, 28. In addition, the Complaint requested a temporary
restraining order and preliminary injunction, requiring GSA to suspend the lease award to Des
Moines. Compl. ¶ 51(1). The Complaint also requested a declaratory judgment pursuant to 28
5
Although this is a pre-award bid protest, this case resembles a post-award bid protest,
because GSA made an award decision and then issued notice that it “intended” to award the
contract to Des Moines. AR Tab 25, at 3515.
6
U.S.C. § 2201 et seq.6 and Rule 57 of the Rules of the Court of Federal Claims (“RCFC”),7
because GSA’s “award decision was unreasonable, arbitrary, capricious, an abuse of discretion,
or otherwise not in accordance with law[.]” Compl. ¶ 51(2). The Complaint also requested a
permanent injunction and either, the costs of pursuing this action, or bid preparation and proposal
costs, pursuant to 28 U.S.C. § 1491(b)(2).8 Compl. ¶ 51(5). On that same day, FP-FAA also
filed: a Proposed Redacted Document; a Motion For Temporary Restraining Order; a Motion For
Preliminary Injunction; a Sealed Memorandum In Support Of Motion For Temporary
Restraining Order And Motion For Preliminary Injunction; a Motion For Leave To File Under
Seal The Memorandum And Complaint; a Motion For Protective Order; and a Disclosure
Statement.
On September 1, 2015, the court held a telephone status conference. That same day, Des
Moines filed an Unopposed Motion To Intervene.
On September 2, 2015, the Government filed a Response To FP-FAA’s August 31, 2015
Motion For Protective Order. That same day, the court granted FP-FAA’s August 31, 2015
Motion For Protective Order.
On September 3, 2015, the parties filed a Joint Notice Regarding Preliminary Injunctive
Relief And Scheduling (“Joint Notice”). Therein, the Government agreed, at the court’s request,
to withhold awarding the contract and signing the lease “until the earlier of November 30, 2015
or the Court’s resolution of the parties’ cross-motions for judgment upon the administrative
record.” Joint Notice at 1. Consequently, FP-FAA withdrew its August 31, 2015 Motion For
Temporary Restraining Order and Motion For Preliminary Injunction. Joint Notice at 1.
6
Section 2201 of the Declaratory Judgments Act, in relevant part, provides that:
[A]ny court of the United States, upon the filing of an appropriate
pleading, may declare the rights and other legal relations of any interested party
seeking such declaration, whether or not further relief is or could be sought. Any
such declaration shall have the force and effect of a final judgment or decree and
shall be reviewable as such.
28 U.S.C. § 2201.
7
RCFC 57, in relevant part, provides that, “[t]he existence of another adequate remedy
does not preclude a declaratory judgment that is otherwise appropriate. The court may order a
speedy hearing of a declaratory-judgment action.” RCFC 57.
8
Section 1491(b)(2) of the Tucker Act, in relevant part, provides, “the courts may award
any relief that the court considers proper, including declaratory and injunctive relief except that
any monetary relief shall be limited to bid preparation and proposal costs.” 28 U.S.C. §
1491(b)(2).
7
On September 9, 2015, the court entered: a Scheduling Order; an Order Withdrawing FP-
FAA’s August 31, 2015 Motion For Temporary Restraining Order And Motion For Preliminary
Injunction; and an Order Granting Des Moines’ September 1, 2015 Motion To Intervene.
On September 11, 2015, the Government filed the Administrative Record under seal.
On September 18, 2015, under seal FP-FAA filed: an Amended Complaint (“Am.
Compl.”); a Motion For Judgment On The Administrative Record (“Pl. Mot.”); and a
Memorandum In Support Of Plaintiff’s Motion For Judgment On The Administrative Record
(“Pl. Mem.”). The September 18, 2015 Amended Complaint alleged that, in accepting Des
Moines’ Final Proposal, GSA had not complied with 48 C.F.R. § 570.3069 and 48 C.F.R. §
570.303-4.10 Am. Compl. ¶ 42–45. The September 18, 2015 Amended Complaint also alleged
that GSA’s decision was arbitrary and capricious. Am. Compl. ¶ 46.
On September 25, 2015, Des Moines filed under seal an Opposition To Plaintiff’s Motion
for Judgment Upon The Administrative Record, Cross-Motion for Judgment Upon The
Administrative Record, And Supporting Memorandum (“Int. Opp.”). That same day, the
Government filed a Motion To Dismiss, Cross Motion For Judgment Upon The Administrative
Record, and Response To FP-FAA’s Motion For Judgment On The Administrative Record
(“Gov’t Mot.”) under seal.
On October 2, 2015, FP-FAA filed under seal a Response And Reply (“Pl. Resp.”) both
to the Government’s Cross-Motion and Response and Des Moines’ Cross-Motion and Response.
On October 9, 2015, Des Moines filed under seal a Reply To FP-FAA’s October 2, 2015
Response To Des Moines’ Cross Motion For Judgment Upon The Administrative Record (“Int.
Reply”). That same day, under seal the Government filed a Reply In Support Of Its September
25, 2015 Motion To Dismiss And Cross-Motion For Judgment Upon The Administrative Record
(“Gov’t Reply”).
9
Section 570.306 of the General Services Administration Regulation (“GSAR”)
provides, in relevant part, that “[t]he contracting officer must evaluate offers solely in
accordance with the factors and subfactors stated in the SFO [Solicitation For Offers].” 48
C.F.R. § 570.306.
10
Section 570.303-4 of the GSAR provides, in relevant part, that “[i]f the Government’s
requirements change, either before or after receipt of proposals, issue an amendment.” 48 C.F.R.
570.303-4.
8
III. DISCUSSION.
A. Jurisdiction.
Pursuant to 28 U.S.C. § 1491(b)(1), the United States Court of Federal Claims has
jurisdiction:
[T]o render judgment on an action by an interested party objecting to a
solicitation by a Federal agency for bids or proposals for a proposed contract
or to a proposed award or the award of a contract or any alleged violation of
statute or regulation in connection with a procurement or proposed
procurement.
28 U.S.C. § 1491(b)(1) (emphasis added).
The September 18, 2015 Amended Complaint alleges that GSA’s April 29, 2015 letter of
intent, indicating a decision to award the lease to Des Moines was “arbitrary, capricious, and in
violation of GSA’s regulations.” Am. Compl. ¶ 3. The United States Court of Federal Claims
has jurisdiction to adjudicate allegations by an interested party objecting to a proposed contract
or award. See 28 U.S.C. § 1491(b)(1). Therefore, the court has jurisdiction over the allegations
in FP-FAA’s September 18, 2015 Amended Complaint.
B. Standard Of Review.
Pursuant to the Tucker Act, as amended by the Administrative Dispute Resolution Act,
Pub. L. No. 104-320 § 12, 110 Stat. 3870, 3874 (Oct. 19, 1996), the United States Court of
Federal Claims is authorized to review challenges to agency decisions, pursuant to the standards
set forth in the Administrative Procedure Act (“APA”), 5 U.S.C. § 706. See 28
U.S.C. § 1491(b)(4) (“In any action under this subsection, the courts shall review the agency’s
decision pursuant to the standards set forth in section 706 of title 5.”); see also 5
U.S.C. § 706(2)(A) (“The reviewing court shall . . . hold unlawful and set aside agency action,
findings, and conclusions found to be . . . arbitrary, capricious, an abuse of discretion, or
otherwise not in accordance with law[.]”); see also Banknote Corp. of Am., Inc. v. United States,
365 F.3d 1345, 1350 (Fed. Cir. 2004) (“Among the various APA standards of review in section
706, the proper standard to be applied in bid protest cases is provided by 5 U.S.C. § 706(2)(A): a
reviewing court shall set aside the agency action if it is ‘arbitrary, capricious, an abuse of
discretion, or otherwise not in accordance with law.’”) (citations omitted).
When a bid protest is based on a regulatory or procedural violation, i.e., “not in
accordance with law,” the United States Court of Appeals for the Federal Circuit also has
imposed an additional requirement that “the disappointed bidder must show a clear and
prejudicial violation of applicable statutes or regulations.” Axiom Res. Mgmt., Inc. v. United
States, 564 F.3d 1374, 1381 (Fed. Cir. 2009) (internal quotations and citations omitted). This
burden is even greater when the procurement is a “best value” procurement, as is the case here.
See Galen Med. Assocs., Inc. v. United States, 369 F.3d 1324, 1330 (Fed. Cir. 2004) (“[A]s the
contract was to be awarded based on ‘best value,’ the contracting officer had even greater
discretion . . . . [T]he relative merit of competing proposals is primarily a matter of
administrative discretion.”) (citations omitted); see also TRW, Inc. v. Unisys Corp., 98 F.3d
9
1325, 1327 (Fed. Cir. 1996) (“In determining whether the agency has complied with the
regulation authorizing best value procurements, the [reviewing authority] may overturn an
agency’s decision if it is not grounded in reason.”).
If an award decision is challenged, because it was made without a rational basis, the trial
court must determine “whether the contracting agency provided a coherent and reasonable
explanation of its exercise of discretion, and the disappointed bidder bears a heavy burden of
showing that the award decision had no rational basis.” Impresa Construzioni Geom. Domenico
Garufi v. United States, 238 F.3d 1324, 1332–33 (Fed. Cir. 2001) (citations and quotations
omitted); see also Savantage Fin. Servs., Inc. v. United States, 595 F.3d 1282, 1287 (Fed. Cir.
2010) (“[W]e must sustain an agency action unless the action does not evince rational reasoning
and consideration of relevant factors.”) (internal alterations, quotations, and citations omitted);
Weeks Marine, Inc. v. United States, 575 F.3d 1352, 1368–69 (Fed. Cir. 2009) (“We have stated
that procurement decisions invoke highly deferential rational basis review . . . . Under that
standard, we sustain an agency action evincing rational reasoning and consideration of relevant
factors.”) (citations omitted).
In the alternative, if an award decision is challenged on the grounds that an agency acted
in an arbitrary or capricious manner, the court may intervene “only in extremely limited
circumstances.” United States v. John C. Grimberg Co., Inc., 702 F.2d 1362, 1372 (Fed. Cir.
1983). “Courts have found an agency’s decision to be arbitrary and capricious when the agency
‘entirely failed to consider an important aspect of the problem, offered an explanation for its
decision that runs counter to the evidence before the agency, or [the decision] is so implausible
that it could not be ascribed to a difference in view or the product of agency expertise.’” Ala.
Aircraft Indus., Inc.-Birmingham v. United States, 586 F.3d 1372, 1375 (Fed. Cir. 2009) (quoting
Motor Vehicle Mfrs. Ass’n v. State Farm Mut. Auto. Ins. Co., 463 U.S. 29, 43 (1983)).
In this case, the parties have filed Cross-Motions For Judgment On The Administrative
Record, requiring the court to conduct a proceeding akin to an expedited trial on the record. See
RCFC 52.1;11 see also Bannum, Inc. v. United States, 404 F.3d 1346, 1356 (Fed. Cir. 2005)
(“[T]he judgment on an administrative record is properly understood as intending to provide for
an expedited trial on the record.”). The existence of a material issue of fact, however, does not
prohibit the court from granting a motion for judgment on the administrative record, although the
court has not conducted an evidentiary proceeding. See Bannum, 404 F.3d at 1357 (authorizing
the court to make “factual findings under RCFC [52.1]12 from the [limited] record evidence as if
it were conducting a trial on the record.”).
11
RCFC 52.1, in relevant part, provides, “When proceedings before an agency are
relevant to a decision in a case, the administrative record of those proceedings must be certified
by the agency and filed with the court.” RCFC 52.1.
12
In 2006, RCFC 56.1 “Review of a Decision on the Basis of the Administrative Record”
was repealed and replaced with RCFC 52.1, to conform to the United States Court of Appeals for
the Federal Circuit’s decision in Bannum, 404 F.3d at 1354 (holding that the court should “make
factual findings from the record evidence as if it were conducting a trial on the record”). See
RCFC 52.1, 2006 Rules Committee Notes.
10
C. Whether FP-FAA Has Standing.
1. The Government’s And Defendant-Intervenor’s Argument.
The Government and Des Moines argue that FP-FAA does not have standing to contest
the GSA’s decision, because FP-FAA did not have a substantial chance of winning the contract
award. Gov’t Mot. at 20; Int. Opp. at 22, 24.
Specifically, FP-FAA’s Final Proposal was nonconforming, because it could not meet the
RLP’s August 1, 2017 occupancy deadline. Gov’t Mot. at 22–23. In fact, FP-FAA’s oral
presentation admitted that it “would need concessions from the [G]overnment relative to the
existing lease contract in order to deliver the space under the new lease” rendered FP-FAA’s
Final Proposal nonconforming. Gov’t Mot. at 21 (citing AR Tab 25, at 2902). Specifically, FP-
FAA stated that [REDACTED]. AR Tab 25, at 2903. Therefore, the Source Selection
Evaluation Board concluded that “[FP-FAA] failed to demonstrate its capacity to timely deliver
the space as part of their offer.” AR Tab 25, at 2904. Because FP-FAA’s Final Proposal
contained material misrepresentations about FP-FAA’s ability to meet the August 1, 2017
occupancy date, FP-FAA’s Final Proposal was nonconforming and did not have a substantial
chance of winning the award. Gov’t Mot. at 22–23.
2. FP-FAA’s Response.
FP-FAA responds that it “did not condition its proposal upon obtaining concessions
under the existing lease for the [FAA] building.” Pl. Resp. at 3. FP-FAA’s Final Proposal also
stated that occupancy would be available “[p]rior to August 1, 2017.” AR Tab 8, at 1898.17. As
for the Source Selection Evaluation Board’s statements about FP-FAA’s ability to meet the
August 1, 2017 deadline, those statements “indicate[] that [GSA] considered [FP-FAA’s]
existing lease obligations to be a matter of proposal risk, not technical acceptability.” Pl. Resp.
at 5 (emphasis added). The Source Selection Evaluation Board’s decided that FP-FAA was “one
of the top two proposals, with a high technical score and the lowest price of all the offerors.” Pl.
Resp. at 6. Consequently, FP-FAA had a substantial chance of obtaining the contract with
standing to challenge the award. Pl. Resp. at 6.
3. The Court’s Resolution.
As a threshold matter, a plaintiff contesting the award of a federal contract must establish
that it is an “interested party” to have standing under 28 U.S.C. § 1491(b)(1). See Myers
Investigative & Sec. Servs. v. United States, 275 F.3d 1366, 1369–70 (Fed. Cir. 2002)
(“[S]tanding is a threshold jurisdictional issue[.]”). The United States Court of Appeals for the
Federal Circuit has construed the term “‘interested party’ in section 1491(b)(1) . . . in accordance
with the Competition in Contracting Act (“CICA”), 31 U.S.C. §§ 3551–56[.]” Rex Serv.
Corp. v. United States, 448 F.3d 1305, 1307 (Fed. Cir. 2006). “[T]o come within the [United
States] Court of Federal Claims’ section 1491(b)(1) bid protest jurisdiction, [the protester] is
required to establish that it (1) is an actual or prospective bidder, and (2) possesses the requisite
direct economic interest.” Distrib. Solutions, Inc. v. United States, 539 F.3d 1340, 1344 (Fed.
Cir. 2008) (citations omitted).
11
In addition to establishing “interested party” status, a protestor must show that the alleged
errors in the procurement were prejudicial. See Labatt Food Serv., Inc. v. United States, 577
F.3d 1375, 1378–79 (Fed. Cir. 2009) (“It is basic that ‘because the question of prejudice goes
directly to the question of standing, the prejudice issue must be reached before addressing the
merits.’”); see also Myers, 275 F.3d at 1370 (“[P]rejudice (or injury) is a necessary element of
standing.”).
In this case, FP-FAA submitted a proposal in response to the RLP. AR Tab 8, at 818–
1898. As an actual bidder, FP-FAA satisfies the first element of the “interested party” test.
See Distrib. Sols., Inc., 539 F.3d at 1344 (“To qualify as an ‘interested party,’ a protestor must
establish that . . . it was an actual or prospective bidder or offeror[.]”).
As to the second element, i.e., that the plaintiff “had a direct economic interest” in the
proposed procurement, FP-FAA submitted the lowest price bid and the record shows that FP-
FAA was one of the top two bidders. AR Tab 25, at 2887. Thus, FP-FAA satisfies the second
element of the “interested party” test. See United States v. International Business Machines
Corp., 892 F.2d 1006, 1011 (Fed. Cir. 1989) (“[O]nly the second-lowest bidder is an interested
party entitled to protest the award of the contract, . . . because only it stands to receive the
contract in lieu of the challenged awardee.”) (citation omitted).
As to prejudice, FP-FAA contends that GSA failed to exclude Des Moines’ Final
Proposal, despite that fact that it was not in compliance with the maximum ABOA SF
requirement. Pl. Mem. at 15 (“Des Moines’ proposal should have been eliminated from the
competition based on its failure to comply with the material RLP ABOA SF requirement.”).
GSA’s failure would constitute an error. As such, the alleged error would prejudice FP-FAA,
because “there is a ‘substantial chance’ [that the plaintiff] would have received the contract
award but for the . . . error[] in the bid process.” Bannum, 404 F.3d at 1358.
For these reasons, the court determines that FP-FAA has standing to seek an adjudication
of this bid protest.
D. Whether General Services Administration’s Contract Award To Des Moines
Violated The Administrative Procedures Act.
1. FP-FAA’s Argument.
FP-FAA argues that GSA’s decision was arbitrary and capricious under section
706(2)(A) of the Administrative Procedures Act. First, GSA’s acceptance of Des Moines’ Final
Proposal violated 48 C.F.R. § 570.30613 and 48 C.F.R. § 570.303-414 (collectively, “GSAR
13
Section 570.306 of the General Services Administration Regulation (“GSAR”)
provides, in relevant part, that “[t]he contracting officer must evaluate offers solely in
accordance with the factors and subfactors stated in the SFO [Solicitation For Offers].” 48
C.F.R. § 570.306.
12
provisions”), because Des Moines improperly offered “approximately” rather than exactly
262,100 ABOA SF. Second, GSA’s determination that Des Moines complied with the RLP’s
ABOA SF requirement did not have a rational basis. Am. Compl. ¶¶ 42–45; see also Pl. Mem. at
14–16, 25.
FP-FAA contends that GSA violated the GSAR provisions, because despite the RLP
requesting an exact amount of ABOA SF, Des Moines’ Final Proposal conditioned its offer on an
approximate amount of ABOA SF. Pl. Mem. at 15–16. The RLP specifically requested a
“maximum of 300,000 rentable square feet (RSF) of space yielding a minimum of 259,000 to a
maximum of 262,100 of American National Standards Institute/Building Owners and Managers
Association (ANSI/BOMA) Office Area (ABOA) square feet (SF).” AR Tab 4, at 59. Yet, Des
Moines stated in its Final Proposal that the “offered space . . . will yield approximately 262,100
[ABOA SF] as depicted on the plans of the offered space included elsewhere in this Offer.” AR
Tab 9, at 2499 (emphasis added). The RLP’s ABOA SF maximum requirement mandated exact
compliance, not an approximation. Pl. Mem. at 17–18. In fact, “the word ‘approximately’ does
not appear anywhere in the RLP’s requirement regarding ABOA SF for the building.” Pl. Mem.
at 19. Because Des Moines improperly conditioned its offer on an approximate ABOA SF
estimate rather than an exact ABOA SF calculation, Des Moines’ proposal was unacceptable and
the decision to award the lease to Des Moines violated the GSAR provisions. Pl. Mem. at 19.
In addition, GSA’s decision lacked a rational basis. Pl. Mem. at 22. “[T]he
Administrative Record is devoid of any analysis by the Lease Contracting Officer to verify Des
Moines’ compliance with the ABOA SF requirement.” Pl. Mem. at 22. FP-FAA notes that the
Lease Contracting Officer did not “identify the space scaling report he reviewed . . . nor did he
provide his own calculations of the space offered by Des Moines to verify CBRE’s calculations
were incorrect.” Pl. Mem. at 23. Moreover, the Area Reduction Tracking Summary in Des
Moines’ final proposal showed “reductions in the rentable square footage . . . offered . . ., not
reductions in ABOA SF.” Pl. Mem. at 23–24 (emphasis added) (citing AR Tab 9, at 2436
(“Revisions meet the GSA requirement that the ABOA range be between 259,500sf – 262,100sf
via a reduction of 18,195sf Total Rentable Area to the original submitted building design.”)
(emphasis added)). The Lease Contracting Officer’s statement to the GAO that CBRE
miscalculated Des Moines’ ABOA SF is not supported by the record. Pl. Mem. at 24.
Moreover, the Lease Contracting Officer’s statement “runs counter to the overwhelming
evidence of Des Moines[’] repeated failure to meet the ABOA SF requirement[.]” Pl. Mem. at
25 (citing Motor Vehicles Ass’n, 463 U.S. at 43 (defining arbitrary and capricious to include
where an agency “has offered an explanation for its decision that runs counter to the evidence
before the agency.”).
14
Section 570.303-4 of the GSAR provides, in relevant part, that “[i]f the Government’s
requirements change, either before or after receipt of proposals, issue an amendment.” 48 C.F.R.
570.303-4.
13
2. The Government’s and Defendant-Intervenor’s Response.
The Government and Des Moines respond that Des Moines’ Final Proposal met the
RLP’s ABOA SF requirement and did not improperly offer an “approximate amount of space.”
Gov’t Mot. at 2; see also Int. Opp. at 1. Moreover, the Lease Contracting Officer’s
determination that Des Moines complied with the RLP was rationally based. Gov’t Mot. at 2;
see also Int. Opp. at 1.
Both the Government and Des Moines contend that Des Moines’ Final Proposal met the
RLP’s ABOA SF requirement exactly. Gov’t Mot. at 26; see also Int. Opp. at 28–32. After
being advised that the ABOA SF in Des Moines’ Initial Proposal exceeded the RLP’s maximum
ABOA SF, Des Moines submitted a Final Proposal that:
(1) [d]isclosed an intent to offer precisely the maximum amount of ABOA office
space permitted by the RLP; (2) included an [A]rea [R]eduction [T]racking
[S]ummary to assist in GSA evaluation of offered space; 3) submitted detailed
drawings identifying specific changes made to reduce the ABOA office space;
and (4) included revised CAD drawings with a polyline layer showing how Des
Moines measured its space.
AR Tab 9, at 2495, 2430, 2437–41, 2419–29.
Des Moines “expressly notifie[d] GSA . . . that Des Moines ha[d] reduced its floor plans
by a total of 18,195 square feet such that Des Moines was now offering to GSA the precise
amount of ABOA office space set forth in the RLP.” Int. Opp. at 32. As such, Des Moines’
Final Proposal was not improperly conditioned on an approximate amount of space. Gov’t Mot.
at 27; see also Int. Opp. at 32. Des Moines admits that it did state in its Final Proposal that “[t]he
offered space includes all of the Rentable Square Footage (RSF) in the Building and will yield
approximately 262,100 [ABOA SF] as depicted on the plans of the offered space included
elsewhere in this Offer.” AR Tab 9, at 2499 (emphasis added). Despite FP-FAA’s argument
that Des Moines’ use of “approximately” was inappropriate, the Government argues that, “as
understood by GSA and the GAO, this sentence merely refers the reader to the amount of ABOA
space depicted in Des Moines’ CAD drawings.” Gov’t Mot. at 28. On that very same page, Des
Moines also emphasized that the Final Proposal was “intended to be in full compliance[.]” Gov’t
Mot. at 28 (citing AR Tab 9, at 2499). As such, Des Moines did not improperly condition its
offer on an approximate amount of space. Gov’t Mot. at 28; see also Int. Opp. at 35.
Finally, both the Government and Des Moines contend that the Lease Contracting
Officer’s determination that Des Moines’ proposal met the ABOA SF requirement had a rational
basis. Gov’t Mot. at 29; see also Int. Opp. at 35. In deciding if an agency’s procurement
decision had a rational basis, the court must determine “whether the contracting agency
‘provided a coherent and reasonable explanation of its exercise of discretion.’” Gov’t Mot. at 25
(quoting Impresa Construzioni, 238 F.3d at 1333). Des Moines provided an Area Reduction
Tracking Summary for the Lease Contracting Officer to use in calculating “how the reductions
affected the ABOA SF[.]” Gov’t Mot. at 30. Des Moines’ spreadsheets corroborated the
calculations in the Area Reduction Tracking Summary. Gov’t Mot. at 30 (citing AR Tab 9, at
2430). This information provided a rational basis for the Lease Contracting Officer to conclude
14
that CBRE’s calculation of Des Moines’ Final Proposal was incorrect. Int. Opp. at 37. Thus, the
Lease Contracting Officer’s “conclusion that the difference between the measurements of space
was not significant, that CBRE’s calculation could have been flawed, and that Des Moines,
based upon their revised calculations and supporting documents did not offer any additional
space outside the requirements of the RLP” is supported by the record. Int. Opp. at 38 (quoting
AR Tab 83, at 3487).
3. The Court’s Resolution.
An agency’s determination lacks a rational basis if the “action does not ‘evince [] rational
reasoning and consideration of relevant factors.’” PAI Corp., 614 F.3d at 1351 (quoting
Advanced Data Concepts, Inc. v. United States, 216 F.3d 1054, 1058 (Fed. Cir. 2000)). The
Administrative Record in several places supports GSA’s determination that Des Moines’ Final
Proposal did not exceed the maximum allowable ABOA SF. First, in its Final Proposal, Des
Moines provided an Area Reduction Tracking Summary, which calculated the exact amount and
type of space that Des Moines reduced to conform to the ABOA SF requirement. AR Tab 9, at
2436. Second, Des Moines’ Final Proposal included CAD drawings that identified the areas
reduced. AR Tab 9, at 2437–41. Finally, although CBRE conducted an independent calculation
and concluded that Des Moines’ Final Proposal was “8,936 ABOA SF above the maximum,” the
Lease Contracting Officer provided a rational basis for determining that CBRE had
miscalculated Des Moines’ Final Proposal’s ABOA SF offering. AR Tab 27, at 2986.
Specifically, in a supplemental statement submitted to the GAO, the Lease Contracting Officer
stated:
Maria Kobe, CBRE, GSA’s National Broker Contractor, requested a space scaling
be performed as part of the Government’s due diligence. The report provided to
her by her CBRE colleagues indicated more space was provided by the Offeror
[Des Moines] than what the Offeror stated on their offer documents. I reviewed
this information and in a conversation with Ms. Kobe, was able to determine that
flaws may have existed in how the calculation was performed. Those centered
around misplacement of polylines on each floor to assist in calculating the square
footage, misunderstanding aspects of the space that may be part of an excluded
area, and a misunderstanding of the Government’s calculation methodology to the
standard. In discussing with Ms. Kobe, I came to the conclusion that the
difference between the measurements of space was not significant, that CBRE’s
calculation could have been flawed, and that Des Moines, based upon their
revised calculations and supporting documents did not offer any additional space
outside the requirements of the RLP.
AR Tab 83, at 3487.15
15
The court recognizes that the Lease Contracting Officer’s supplemental statement is a
post hoc rationalization of his decision. But, the United States Court of Appeals for the Federal
Circuit has stated that “[c]ourts reviewing bid protests routinely consider post-award [] analyses
and consider evidence developed in response to a bid protest.” Turner Const. Co. v. United
States, 645 F.3d 1377, 1386 (Fed. Cir. 2011); see also Glenn Defense Marine (ASIA), PTE Ltd. v.
15
The CAD drawings, the Area Reduction Tracking Summary, Des Moines’
representations and calculations as well as the Lease Contracting Officer’s analysis all provide a
rational basis for GSA’s decision. Because the court has found “a reasonable basis for the
agency’s action, the court should stay its hand even though it might . . . have reached a different
conclusion as to the proper administration and application of the procurement regulations.”
Weeks Marine, 575 F.3d at 1371.
But, the court’s inquiry does not end with a rational basis review and in this case must
proceed with determining whether the agency violated the GSAR provisions. See PAI Corp.,
614 F.3d at 1351 (stating that an agency’s action may also be arbitrary and capricious if “the
procurement procedure involved a violation of regulation or procedure.”). If a plaintiff
demonstrates that the agency committed an error, then the plaintiff must also show that the error
was prejudicial. See Glenn Defense Marine, 720 F.3d at 907–08 (“De minimis errors in the
procurement process do not justify relief. . . . Ultimately, to prevail in a bid protest, the protester
must show prejudicial error.”) (citations omitted).
The GSAR provisions require GSA to “evaluate offers solely in accordance with the
factors . . . stated in the SFO [Solicitation for Offers].” 48 C.F.R. § 570.306. If GSA evaluates
offers using factors other than those stated in the SFO, then GSA must “issue an amendment.”
48 C.F.R. § 570.303-4. If Des Moines improperly offered space that exceeded the RLP’s
maximum, then GSA violated the GSAR provisions, because it improperly accepted an offer that
did not follow the factors listed in the SFO. The particular statement that allegedly violates the
GSAR provisions is as follows, “The offered space includes all of the Rentable Square Footage
(RSF) in the Building and will yield approximately 262,100 [ABOA SF] as depicted on the plans
of the offered space included elsewhere in this Offer.” AR Tab 9, at 2499 (emphasis added).
Taken in context, the court interprets Des Moines’ use of “approximately” as referring to the
CAD floor plans, as well as the accompanying Area Reduction Tracking Summary contained in
Des Moines’ Final Proposal. Thus, the word “approximately” alone does not indicate that Des
Moines submitted “a proposal that, on its face, leads ‘an agency to the conclusion that an offeror
could not and would not comply with [the contract].’” Centech Group, Inc. v. United States, 554
F.3d 1029, 1038 (Fed. Cir. 2009) (quoting Chapman Law Firm v. United States, 63 Fed. Cl. 519,
527 (2005)). For these reasons, the court has determined that Des Moines did not improperly
condition its Final Proposal on an offer of approximate space. Because FP-FAA failed to show
that the agency committed an error, the court need not address whether there was prejudice.
United States, 720 F.3d 901, 911 n. 8 (“All of the materials submitted to the GAO are part of the
administrative record before the [United States] Court of Federal Claims.”).
16
IV. CONCLUSION.
For reasons discussed herein, FP-FAA’s September 18, 2015 Motion For Judgment On
The Administrative Record is denied. The Government’s and Des Moines’ September 25, 2015
Cross-Motions For Judgment Upon The Administrative Record are granted. Accordingly, the
Clerk is directed to enter judgment on behalf of the Government and Des Moines.
No costs.
IT IS SO ORDERED.
s/ Susan G. Braden
SUSAN G. BRADEN
Judge
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