John Kuhni & Sons Inc. v. Labor Comm'n , 414 P.3d 952 ( 2018 )

2018 UT App 6THE UTAH COURT OF APPEALS
JOHN KUHNI & SONS INC.,
Petitioner,
v.
LABOR COMMISSION, OCCUPATIONAL SAFETY
AND HEALTH DIVISION,
Respondent.
Opinion
No. 20160953-CA
Filed January 5, 2018
Original Proceeding in this Court
Jeremy C. Reutzel, Ryan M. Merriman, and Jarom R.
Jones, Attorneys for Petitioner
Sean D. Reyes, David M. Wilkins, and Brent A.
Burnett, Attorneys for Respondent
JUDGE RYAN M. HARRIS authored this Opinion, in which JUDGES
DAVID N. MORTENSEN and JILL M. POHLMAN concurred.
HARRIS, Judge:
¶1 This case requires us to examine the term “certified mail,”
as used in Utah Code section 34A-6-303(1). Specifically, we are
asked to determine whether that term is broad enough to
include any delivery—whether by public or private courier
service—that provides proof of mailing and receipt, or whether
that term is intended to include only items sent as certified mail
through the United States Postal Service. For the reasons that
follow, we conclude that the narrower interpretation is the
correct one.
¶2 In this case, the implications of that conclusion are as
follows: the Occupational Safety and Health Division of the Utah
Labor Commission (the State) did not give John Kuhni & Sons,
John Kuhni & Sons v. Labor Commission
Inc. (Kuhni) proper statutory notice of the State’s citation and
proposed assessment for Kuhni’s alleged violation of various
safety regulations, and therefore Kuhni’s efforts to contest the
State’s citation are not untimely. Accordingly, we set aside the
Labor Commission’s order declaring untimely Kuhni’s efforts to
contest the citation.
BACKGROUND
¶3 On February 22, 2016, the State issued a Citation and
Notification of Penalty (the Citation) against Kuhni, setting forth
its belief that Kuhni had violated various safety regulations. On
February 23, 2016, the State sent a copy of the Citation to Kuhni
by FedEx, with return receipt requested. There is no dispute that
FedEx successfully delivered the Citation to Kuhni; indeed, one
of Kuhni’s employees signed a receipt acknowledging delivery
of the Citation on February 25, 2016, at 11:54 a.m.
¶4 Under a bolded heading in all capital letters entitled “The
Right to Contest This Citation,” the Citation contained language
informing Kuhni that the Citation could be contested “within 30
calendar days of receipt of this Citation.” The Citation also
contained an underlined reiteration informing Kuhni that the
Citation would become a final order of the Utah Labor
Commission if not contested within thirty calendar days of its
receipt.
¶5 The State purported to deliver the Citation pursuant to
section 303 of the Utah Occupational Safety and Health Act,
which states as follows:
(1)(a) If the [State] issues a citation . . . it shall
within a reasonable time after inspection or
investigation, notify the employer by certified mail
. . . that the employer has 30 days to notify the
20160953-CA 2 2018 UT App 6John Kuhni & Sons v. Labor Commission
Division of Adjudication that the employer intends
to contest the citation . . . .
(b) If, within 30 days from the receipt of the notice
. . . , the employer fails to notify the Division of
Adjudication that the employer intends to contest
the citation . . . , the citation . . . is final and not
subject to review by any court or agency.
Utah Code Ann. § 34A-6-303(1)(a)–(b) (LexisNexis 2015).
¶6 Despite accepting delivery of the Citation on February 25,
2016, Kuhni did not notify the Division of Adjudication (the
Division) until June 6, 2016 that it intended to contest the
Citation. In response, the State asked the Division to dismiss
Kuhni’s objection, arguing that the objection was untimely
because Kuhni had failed to file it within thirty days of receiving
notice of the Citation. Kuhni opposed the State’s motion, arguing
that the thirty-day clock never started ticking because the State
sent the Citation via FedEx rather than by “certified mail”
through the United States Postal Service. Kuhni asserted that the
governing statute, Utah Code section 34A-6-303(1), required that
the notice be sent through the United States Postal Service.
¶7 The Division disagreed, concluding that service through
FedEx was sufficient to comply with the statute, and therefore
dismissed Kuhni’s objection as untimely. Kuhni subsequently
appealed the Division’s determination to the Appeals Board of
the Utah Labor Commission (the Appeals Board), advancing the
same arguments. The Appeals Board affirmed the Division’s
conclusions. Kuhni now seeks review in this court.
ISSUE AND STANDARD OF REVIEW
¶8 Kuhni contends that the State did not provide it with
notice sufficient to trigger the thirty-day statute of limitations set
20160953-CA 3 2018 UT App 6John Kuhni & Sons v. Labor Commission
forth in the Utah Occupational Safety and Health Act, see Utah
Code section 34A-6-303(1), because the State sent the Citation
through FedEx and not through the “certified mail” service
offered by the United States Postal Service. 1 We review an
administrative agency’s interpretation of a statute for
correctness. Hughes Gen. Contractors, Inc. v. Utah Labor Comm’n,
2014 UT 3, ¶ 25 n.5, 322 P.3d 712.
ANALYSIS
¶9 Kuhni argues that the State did not provide Kuhni with
notice of the Citation in the manner required by the governing
statute. While Kuhni’s argument is perhaps fairly classified as a
technical one, it is not wrong. We are persuaded that Kuhni is
correctly interpreting the relevant statute.
¶10 That statute requires, through the use of mandatory
language, that the State “shall . . . notify the employer by certified
1. In its brief, Kuhni also advanced two other arguments, namely
(1) that, even if service through FedEx was acceptable, the State
violated Kuhni’s due process rights by providing a notice that
did not sufficiently apprise Kuhni of its right to contest the
citation, and (2) that the State violated Kuhni’s due process
rights when the State attempted to e-mail a copy of the Citation
to Kuhni but did not confirm that Kuhni received the e-mail.
Due to our resolution of Kuhni’s main argument—specifically,
our conclusion that Kuhni’s objection to the Citation was not
untimely—we need not consider either of these alternative
arguments. Moreover, the second of these alternative arguments
is rendered moot for a separate reason: Kuhni received actual
notice when FedEx delivered the physical Citation to Kuhni and
a representative of Kuhni signed for it. Accordingly, we need not
consider whether the State’s e-mail, standing alone, would have
provided Kuhni with adequate notice of the Citation.
20160953-CA 4 2018 UT App 6John Kuhni & Sons v. Labor Commission
mail” of any assessment against it. See Utah Code Ann. § 34A-6-
303(1)(a) (emphasis added). In case there were any doubt about
the meaning of the word “shall,” our legislature has defined it
for us: “‘[s]hall’ means that an action is required or mandatory.”
See id. § 68-3-12(1)(j) (LexisNexis 2016); see also Barnard v. Mansell,
2009 UT App 298, ¶ 7, 221 P.3d 874 (noting that “shall” is a
“mandatory word” requiring strict compliance with its
directive); Diener v. Diener, 2004 UT App 314, ¶ 12, 98 P.3d 1178(stating that, “[o]rdinarily, the use of the word ‘shall’ in a statute
creates a mandatory condition, eliminating any discretion”).
Kuhni argues that the State does not comply with this mandate
when it sends a notice by FedEx, a delivery service that Kuhni
maintains is not equivalent to “certified mail.” Kuhni asserts that
“certified mail,” as used in the relevant statute, refers to a
specific service offered by the United States Postal Service.
Kuhni argues that, because the State did not send Kuhni notice
via certified mail, the thirty-day statute of limitations for filing
an objection never began to run, and therefore its objection was
not untimely.
¶11 The State disagrees, and asserts that it met the
requirements of the statutory mandate when it sent the Citation
to Kuhni via FedEx, because FedEx is a delivery service that
provides proof of mailing and receipt. The State asserts that the
statutory command is fulfilled if the mailing was sent through
any delivery service—public or private—that offers the same
basic features as certified mail, such as proof of mailing and
receipt. The State maintains that the thirty-day statute of
limitations began to run on February 25, 2016, when Kuhni
received the Citation through FedEx, and that its objection, filed
in June 2016, was too late.
¶12 In order to determine which party has the better of this
argument, we must explore the definition of the statutory term
“certified mail.” See Utah Code Ann. § 34A-6-303(1)(a). If the
relevant statute contained a specific definition of “certified
20160953-CA 5 2018 UT App 6John Kuhni & Sons v. Labor Commission
mail,” we would be obligated to apply that definition. See
O’Hearon v. Hansen, 2017 UT App 214, ¶ 24. Here, however, the
relevant statute does not contain a definition, 2 and we are
2. As we note later, see infra ¶ 17 & notes 3-4, our legislature has
used the phrase “certified mail” many times, and in a wide
variety of statutes. Yet only once, to our knowledge—in the Self-
Service Storage Facilities statute, see Utah Code Ann. § 38-8-1(1)
(LexisNexis Supp. 2017)—has our legislature attempted to define
the term. In all other statutes, including the statute at issue here,
our legislature has not attempted to define “certified mail.” The
Self-Service Storage Facilities statute defines “certified mail” as
postal-service certified mail or as “a method of mailing that is
accompanied by a certificate of mailing executed by the
individual who caused the notice to be mailed.” See id. § 38-8-
1(1)(b). This definition includes no requirement for any proof of
receipt. In this case, the State does not argue that the definition
of “certified mail” from the Self-Service Storage Facilities statute
should be applied here generally, and certainly makes no
specific argument that its delivery by FedEx complied with that
definition as a factual matter (e.g., that the FedEx delivery
contained a “certificate of mailing executed by the individual
who caused the notice to be mailed”). Thus, no party gives us
any reason to suppose that the legislature intended the statute at
issue here “to be read by reference to” the definition of “certified
mail” found in the Self-Service Storage Facilities statute. See
I.M.L. v. State, 2002 UT 110, ¶ 25, 61 P.3d 1038 (determining that,
where a statute using an undefined term “does not explicitly
cross-reference” another statute’s definition of that same term,
“there is no reason for the reader to conclude [that] the two
statutes are linked,” and declining to import a different statute’s
definition of the term into its analysis). Accordingly, because we
are not asked to do so, we do not specifically address whether
the definition of “certified mail” from the Self-Service Storage
Facilities statute should apply here.
20160953-CA 6 2018 UT App 6John Kuhni & Sons v. Labor Commission
unaware of any other specialized meaning of the term that ought
to apply. In such cases, “we must interpret the statutory
language according to the plain meaning of its text.” Id.(citations, internal quotation marks, and brackets omitted).
¶13 Our supreme court has recognized that the dictionary
definition of a term is a “starting point” in determining the plain
meaning of that term. See State v. Bagnes, 2014 UT 4, ¶ 14, 322
P.3d 719. “Certified mail” is defined in Black’s Law Dictionary as
“[m]ail for which the sender requests proof of delivery in the
form of a receipt signed by the addressee.” Mail, Black’s Law
Dictionary (10th ed. 2014). The term “mail” is itself defined in
that same dictionary as “[o]ne or more items that have been
properly addressed, stamped with postage, and deposited for
delivery in the postal system.” Id. (emphasis added). Whatever
else FedEx might be, we agree with Kuhni that it is not a part of
“the postal system,” and that Black’s Law Dictionary provides a
definition of “certified mail” that appears to exclude private
delivery services.
¶14 Other dictionaries provide similar definitions, defining
“certified mail” as a subset of the mail delivered by a
government’s official postal system. See Certified Mail,
Cambridge Dictionary, https://dictionary.cambridge.org/us/
dictionary/english/certified-mail [https://perma.cc/L4JW-N874];
Mail, Cambridge Dictionary https://dictionary.cambridge.org/us/
dictionary/english/mail [https://perma.cc/ W6ZT-K923] (defining
“certified mail” as “mail for which proof of delivery is obtained”
and “mail” as “the letters and packages that are transported and
delivered to your home or the place you work, esp[ecially]
those delivered by the government’s system”) (emphasis added);
see also Certified Mail, Collins English Dictionary,
https://www.collinsdictionary.com/dictionary/english/certified-
mail [https://perma.cc/Y8HJ-7LXC]; Mail, Collins English
Dictionary,https://www.collinsdictionary.com/dictionary/english
/mail [https://perma.cc/ 78RD-ZWKD] (defining “certified mail”
20160953-CA 7 2018 UT App 6John Kuhni & Sons v. Labor Commission
as “a postal service for recording the mailing and delivery of a
piece of first-class mail” and “mail” as “the public service or system
by which letters and parcels are collected and delivered”)
(emphasis added). Thus, applicable dictionary definitions of
“certified mail,” whether specialized legal dictionaries or more
general English dictionaries, do not appear to be broad enough
to include within them private delivery services like FedEx.
¶15 When the applicable statute contains no definition of a
relevant term, we may look to case law to see if courts have
provided a definition. See State v. White, 2011 UT 21, ¶¶ 24–29,
251 P.3d 820 (noting that although a particular statutory term
was undefined in the statute, the term “ha[d] a long history in
our case law” and analyzing that case law to arrive at the term’s
definition); see also Scott v. Scott, 2017 UT 66, ¶ 24 (looking to case
law to see how other courts have defined the word “is” as used
in a statute). As far as we are aware, no Utah appellate court has
directly confronted the question of whether “certified mail”
includes delivery by FedEx or other private delivery service.
However, courts in at least three other states have directly
addressed the issue, and in such situations it is entirely
appropriate to look to other jurisdictions for guidance. See State
v. Barlow, 851 P.2d 1191, 1193 (Utah Ct. App. 1993) (noting that
“[w]hile Utah courts have not defined the term ‘just cause’ as
used in this statute, other courts interpreting similar statutes
have” done so, and proceeding to examine case law from other
states). Each of our sister states that has examined the precise
question at issue here has determined that “certified mail” is a
specialized term that does not include private delivery services
such as FedEx. See Leatherbury v. Greenspun, 939 A.2d 1284, 1288
(Del. 2007) (holding that “the term ‘certified mail’ has a common
usage with only one meaning that does not include delivery by
Federal Express”); W.A. Foote Mem’l Hosp. v. City of Jackson, 686
N.W.2d 9, 14 (Mich. Ct. App. 2004) (holding that “the plain and
ordinary meaning of the term ‘certified mail’ . . . encompasses
only ‘mail’ sent by the United States Postal Service—not delivery
20160953-CA 8 2018 UT App 6John Kuhni & Sons v. Labor Commission
by private carrier services”) (citation omitted); see also Nissan Div.
of Nissan Motor Corp. v. Fred Anderson Nissan, 445 S.E.2d 600, 602
(N.C. 1994) (holding that the phrase “‘registered or certified
mail, return receipt requested’ . . . refer[s] exclusively to the
delivery service offered by the U.S. Mail and not to notice
delivered by any private delivery service”).
¶16 The analysis of the Supreme Court of Delaware is
particularly instructive. In Leatherbury, that court was asked to
examine the meaning of the term “certified mail” as that term
was used in a Delaware state statute that allowed medical
malpractice claimants to temporarily toll the applicable statute of
limitations if they sent to the defendant, “by certified mail,
return receipt requested,” a notice of their intent to investigate
potential medical malpractice issues. See Leatherbury, 939 A.2d at
1286–87. In that case, a plaintiff sent a defendant a notice that
was otherwise compliant with the requirements of the statute,
but that was sent through FedEx as opposed to through the
United States Postal Service. Id. The defendant moved to dismiss
the complaint, arguing that the original statute of limitations,
which had since passed, had never been tolled because the
plaintiff’s delivery through FedEx did not amount to delivery
“by certified mail.” Id. On appeal, the court held that “the term
‘certified mail’ has a common usage with only one meaning that
does not include delivery by Federal Express.” Id. at 1288. In
arriving at its holding, the court noted that the dictionary
definition of the term “certified mail” appeared to include only
mail sent through “a governmental postal system,” id. at 1288–89
(citation and internal quotation marks omitted), and that in its
view “[c]ourts have no authority to vary the terms of a statute of
clear meaning or ignore mandatory provisions,” id. at 1292(citation and internal quotation marks omitted).
¶17 We also find persuasive Kuhni’s argument that the
legislature chose the words “certified mail” with purpose, and
that had it intended to allow for service of notice via private
20160953-CA 9 2018 UT App 6John Kuhni & Sons v. Labor Commission
delivery service, it could of course have done so explicitly. In a
number of other statutes, cited here in the margin, 3 our
legislature has carefully chosen language that does allow for
notice to be sent by private delivery service. By contrast, in the
statute at issue here, as well as in others cited in the margin, 4 our
3. See, e.g, Utah Code Ann. § 57-19-12(1)(a)(i)(B) (LexisNexis
Supp. 2017) (stating that a purchaser may cancel an agreement
by delivering written notice through “certified mail, return
receipt requested, or a delivery service that provides proof of
delivery” (emphasis added)); id. § 57-1-31.5(1)(a) (LexisNexis
2010) (stating that the “approved delivery method” under this
statute includes delivery by either “certified or registered United
States mail” or by “a nationally recognized letter or package delivery
or courier service” that contains certain characteristics (emphasis
added)); id. § 31A-22-1808(5)(b) (LexisNexis 2017) (requiring
proof of mailing to be maintained by an insurer “in a form
authorized or accepted by the United States Postal Service or
other commercial mail delivery service” (emphasis added)); id. § 59-
1-1404(2)(a) (LexisNexis 2015) (providing that, if a commission
or person is required to mail a document under this statute, “the
commission or the person shall mail the document using: (i) the
United States Postal Service; or (ii) a delivery service the
commission describes or designates [in accordance with
commission rules]” (emphasis added)); id. § 48-2e-117(1)
(LexisNexis 2015) (stating that “permissible means of delivery of
a record include delivery by hand, the United States Postal
Service, a commercial delivery service, and electronic transmission”
(emphasis added)); id. § 48-1d-109(1) (LexisNexis 2015) (same).
4. See, e.g., Utah Code Ann. § 53-9-117(3)(b) (LexisNexis 2015)
(requiring the private investigator regulation bureau to deliver
complaints against a licensed private investigator to that
investigator “by certified mail”); id. § 59-2-912(3)(a) (LexisNexis
2015) (stating that “[i]f the governing body of a taxing entity fails
(continued…)
20160953-CA 10 2018 UT App 6John Kuhni & Sons v. Labor Commission
legislature has specifically required that notice be sent “by
certified mail,” without providing for any alternative means of
service. We must presume that the legislature chooses its words
carefully, “requir[ing] every word of a statute to be given effect
so that no part of the statute will be inoperative or superfluous.”
State v. Ireland, 2006 UT 17, ¶ 14, 133 P.3d 396; see also Bagley v.
Bagley, 2016 UT 48, ¶ 10, 387 P.3d 1000 (“We presume that the
legislature used each word advisedly.”) (citation and internal
quotation marks omitted). Moreover, when the legislature elects
not to include certain language in a statute, such as language
specifying that forms of delivery other than “certified mail” are
permissible to provide notice of a citation, we “seek to give
effect” to that decision “by presuming all omissions to be
purposeful.” Marion Energy, Inc. v. KFJ Ranch P’ship, 2011 UT 50,
¶ 14, 267 P.3d 863.
¶18 In response to these arguments, the State contends that
Kuhni’s reading of the term “certified mail” flies in the face of
the legislature’s probable intention in drafting the relevant
statute, which the State maintains was to enable the State to
fulfill its “statutory charge” to “protect[] Utahns from unsafe
work places.” However, as our supreme court recently noted,
“[w]hen we can ascertain the intent of the legislature from the
statutory terms alone, ‘no other interpretive tools are needed,’
and our task of statutory construction is typically at an end.”
Scott v. Scott, 2017 UT 66, ¶ 22 (quoting Bagley, 2016 UT 48, ¶ 10);
see also id. ¶¶ 26, 28 (stating that “we start from the premise that
we should discern what the legislature intended from the plain
(…continued)
to comply with Subsection (1) or (2), the auditor of the county in
which the taxing entity is located shall notify the taxing entity by
certified mail of the deficiency”); id. § 38-7-2(2) (LexisNexis 2014)
(requiring notice “by certified mail with return receipt
requested” for a hospital lien to be effective).
20160953-CA 11 2018 UT App 6John Kuhni & Sons v. Labor Commission
language of the text unencumbered by notions of what we think
the legislature must have wanted the language to accomplish”).
Indeed, “[t]he best evidence of the legislature’s intent is the plain
language of the statute itself.” Reynolds v. Bickel, 2013 UT 32,
¶ 10, 307 P.3d 570 (citation and internal quotation marks
omitted). We therefore decline the State’s invitation to imagine—
through methods other than textual analysis—what the
legislature might have intended.
¶19 The State also urges us to adopt the reasoning of Secretary
of Labor v. General Dynamics Corporation, a federal administrative
case in which the federal Occupational Safety and Health
Review Commission analyzed a federal statute requiring that the
Occupational Safety and Health Administration (OSHA) “notify
the employer [of an issued citation] by certified mail.” 15 BNA
OSHC 2122 at *4 (No. 87-1195 (Feb 3, 1993)) (citing 29 U.S.C.
§ 659(a) (1993)). In that case, OSHA notified an employer of a
citation by hand-delivering the notice of the citation, and the
employer moved to dismiss the citation because the notification
was not delivered “by certified mail.” Id. Noting that “important
public rights are at stake” in an agency action and that “personal
service is generally recognized as a superior form of process” to
service by mail anyway, the commission held that “if an
employer receives actual notice of a citation, it is immaterial to
the exercise of the [c]ommission’s jurisdiction that the manner in
which the citation was sent was not technically perfect.” Id.
(citations and internal quotation marks omitted). Because the
goal of “protecting Utahns from unsafe work places” implicates
important public rights, the State argues we should adopt the
reasoning employed by the federal agency in General Dynamics
and determine that, because Kuhni received actual notice of the
Citation, any defect in that service was immaterial.
¶20 We find the State’s argument to be unpersuasive. As
noted, the legislature has plainly directed the State to send notice
by certified mail, and we do not view it as our role to relieve the
20160953-CA 12 2018 UT App 6John Kuhni & Sons v. Labor Commission
State of its burden to comply with that statutory mandate merely
because the State’s policy goals may be deemed admirable. Cf.
Olsen v. Eagle Mountain City, 2011 UT 10, ¶ 23 n.6, 248 P.3d 465(declining a litigant’s invitation to attribute a particular intent to
the legislature that may not have been in keeping with the
statutory language, noting “the peril of interpreting statutes in
accordance with presumed legislative purpose”). Moreover, in
other contexts, Utah appellate courts have determined that,
when a statute or rule mandates that one party serve another in
a particular manner and the serving party does not comply with
the statute, such service is deficient even if the other party
received actual notice. See, e.g., Saysavanh v. Saysavanh, 2006 UT
App 385, ¶ 25, 145 P.3d 1166 (noting in the context of Utah Rule
of Civil Procedure 4 that it is “immaterial” whether a party has
“actual notice” if notice is not served “in conformance with the
mode prescribed” by rule 4).
¶21 Because we are persuaded that the term “certified mail,”
as used in the relevant statute, encompasses only items sent via
certified mail through the United States Postal Service, we hold
that the State did not properly serve Kuhni when it sent the
Citation to Kuhni via FedEx.
CONCLUSION
¶22 The Appeals Board incorrectly determined that Kuhni
was properly served with notice of the Citation. Accordingly, we
set aside the Appeals Board’s order concluding that Kuhni’s
objection to the Citation was untimely, and direct the Appeals
Board to consider Kuhni’s objection on its merits.
20160953-CA 13 2018 UT App 6