Sims v. City of Seattle ( 2022 )

1 Hon. Tana Lin 2 3 4 5 6 7 UNITED STATES DISTRICT COURT WESTERN DISTRICT OF WASHINGTON 8 AT SEATTLE 9 ANTHONY SIMS, 10 Plaintiff, No. 2:22-cv-00483-TL 11 vs. [PROPOSED] STIPULATED 12 CITY OF SEATTLE, a municipal corporation, PROTECTIVE ORDER and ROBERT BROWN, GREGORY NASH, 13 GARRETT FOLLETTE, and BRADLEY RICHARDSON, Officers of the Seattle Police 14 Department, 15 Defendants. 16 17 1. PURPOSES AND LIMITATIONS 18 Discovery in this action is likely to involve production of confidential, proprietary, or private 19 information for which special protection may be warranted. Such information may implicate the 20 privacy interests of the parties and are properly protected through a Fed. R. Civ. P. 26(c) protective order. Seattle Times Co. v. Rhinehart, 467 U.S. 20, 35 n.21 (1984) (“Rule 26(c) includes among its 21 express purposes the protection of a ‘party or person from annoyance, embarrassment, oppression or 22 undue burden or expense.’ Although the Rule contains no specific reference to privacy or to other 23 1 rights or interests that may be implicated, such matters are implicit in the broad purpose and language 2 of the Rule.”); Soto v. City of Concord, 162 F.R.D. 603, 617 (N.D. Cal. 1995) (a party’s privacy rights 3 are to be protected through a “carefully crafted protective order.”). Accordingly, the parties hereby 4 stipulate to and petition the court to enter the following Stipulated Protective Order. The parties acknowledge that this agreement is consistent with LCR 26(c). It does not confer blanket protection 5 on all disclosures or responses to discovery, the protection it affords from public disclosure and use 6 extends only to the limited information or items that are entitled to confidential treatment under the 7 applicable legal principles, and it does not presumptively entitle parties to file confidential 8 information under seal. 9 2. “CONFIDENTIAL” MATERIAL 10 “Confidential” material may include the following documents and tangible things produced or otherwise exchanged: (1) medical, psychological, employment, financial and family related 11 records of plaintiff, defendants and/or third parties (including personal financial, medical, 12 psychological or family related materials that are relevant to the action; personal financial, medical, 13 psychological or family related materials, that are not relevant to this action will be redacted); (2) 14 records that could implicate privacy rights of the individual defendants, plaintiff or third parties, 15 including, but not limited to, personal identifying information (“PII”) such as date of birth, social 16 security number, personal home address, phone number, e-mail address, criminal record number, 17 driver’s license number, and state identification number; (3) personal financial information; (4) passport information; (5) immigration status; (6) video recordings within correctional facilities that 18 depict jail operations or jail functions; (7) any information protected from release by statute and 19 exempt from public disclosure; (8) police personnel files that contain personal or sensitive 20 information; (9) Body Worn Video footage, to the extent such footage contains information exempt 21 from public disclosure, and with the understanding that redacted BWV files already produced under 22 the Public Records Act are not confidential; and (10) non-public tactical policies and procedures and 23 training protocols. 1 3. SCOPE 2 The protections conferred by this agreement cover not only confidential material (as defined 3 above), but also (1) any information copied or extracted from confidential material; (2) all copies, 4 excerpts, summaries, or compilations of confidential material; and (3) any testimony, conversations, or presentations by parties or their counsel that might reveal confidential material. 5 However, the protections conferred by this agreement do not cover information that is in the 6 public domain or becomes part of the public domain through trial or otherwise. 7 4. ACCESS TO AND USE OF CONFIDENTIAL MATERIAL 8 4.1 Basic Principles. A receiving party may use confidential material that is disclosed or 9 produced by another party or by a non-party in connection with this case only for evaluation of the 10 material or of the case, prosecuting and/or defending the case, evaluation experts and expert opinions or attempting to settle this litigation. Confidential material may be disclosed only to the categories of 11 persons and under the conditions described in this agreement. Confidential material must be stored 12 and maintained by a receiving party at a location and in a reasonably secure manner that ensures that 13 access is limited to the persons authorized under this agreement. 14 4.2 Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise ordered by 15 the court or permitted in writing by the designating party, a receiving party may disclose any 16 confidential material only to: 17 (a) the receiving party’s counsel of record in this action, as well as employees of counsel to whom it is reasonably necessary to disclose the information for this litigation; 18 (b) the officers, directors, and employees (including in house counsel) of the 19 receiving party to whom disclosure is reasonably necessary for this litigation, unless the parties agree 20 that a particular document or material produced is for Attorney’s Eyes Only and is so designated; 21 (c) experts and consultants to whom disclosure is reasonably necessary for this 22 litigation and if provided copies of said material, have signed the “Acknowledgment and Agreement 23 to Be Bound” (Exhibit A); 1 (d) the court, court personnel, and court reporters and their staff; 2 (e) copy or imaging services retained by counsel to assist in the duplication of 3 confidential material, provided that counsel for the party retaining the copy or imaging service 4 instructs the service not to disclose any confidential material to third parties and to immediately return all originals and copies of any confidential material; 5 (f) during their depositions, witnesses in the action to whom disclosure is 6 reasonably necessary, or who have signed the “Acknowledgment and Agreement to Be Bound” 7 (Exhibit A), unless otherwise agreed by the designating party or ordered by the court. Pages of 8 transcribed deposition testimony or exhibits to depositions that reveal confidential material must be 9 separately bound by the court reporter and may not be disclosed to anyone except as permitted under 10 this agreement; (g) the author or recipient of a document containing the information or a custodian 11 or other person who otherwise possessed or knew the information; and 12 (h) mediators and their staff. 13 4.3 Filing Confidential Material. Before filing confidential material or discussing or 14 referencing such material in court filings, the filing party shall confer with the designating party, in 15 accordance with Local Civil Rule 5(g)(3)(A), to determine whether the designating party will 16 remove the confidential designation, whether the document can be redacted, or whether a motion to 17 seal or stipulation and proposed order is warranted. During the meet and confer process, the designating party must identify the basis for sealing the specific confidential information at issue, 18 and the filing party shall include this basis in its motion to seal, along with any objection to sealing 19 the information at issue. Local Civil Rule 5(g) sets forth the procedures that must be followed and 20 the standards that will be applied when a party seeks permission from the court to file material under 21 seal. A party who seeks to maintain the confidentiality of its information must satisfy the 22 requirements of Local Civil Rule 5(g)(3)(B), even if it is not the party filing the motion to seal. 23 1 Failure to satisfy this requirement will result in the motion to seal being denied, in accordance with 2 the strong presumption of public access to the Court’s files. 3 5. DESIGNATING PROTECTED MATERIAL 4 5.1 Exercise of Restraint and Care in Designating Material for Protection. Each party or non-party that designates information or items for protection under this agreement must take care to 5 limit any such designation to specific material that qualifies under the appropriate standards. The 6 designating party must designate for protection only those parts of material, documents, items, or 7 oral or written communications that qualify, so that other portions of the material, documents, items, 8 or communications for which protection is not warranted are not swept unjustifiably within the ambit 9 of this agreement. 10 Mass, indiscriminate, or routinized designations are prohibited. Designations that are shown to be clearly unjustified or that have been made for an improper purpose (e.g., to unnecessarily 11 encumber or delay the case development process or to impose unnecessary expenses and burdens on 12 other parties) expose the designating party to sanctions. 13 If it comes to a designating party’s attention that information or items that it designated for 14 protection do not qualify for protection, the designating party must promptly notify all other parties 15 that it is withdrawing the mistaken designation. 16 5.2 Manner and Timing of Designations. Except as otherwise provided in this agreement 17 (see, e.g., second paragraph of section 5.2(a) below), or as otherwise stipulated or ordered, disclosure or discovery material that qualifies for protection under this agreement must be clearly so designated 18 before or when the material is disclosed or produced. 19 (a) Information in documentary form: (e.g., paper or electronic documents and 20 deposition exhibits, but excluding transcripts of depositions or other pretrial or trial proceedings), 21 the designating party must affix the word “CONFIDENTIAL” to each page that contains 22 confidential material. If only a portion or portions of the material on a page qualifies for protection, 23 1 the producing party also must clearly identify the protected portion(s) (e.g., by making appropriate 2 markings in the margins). 3 A producing party or non-party that makes original documents available for 4 inspection need not designate them for protection until after the inspecting party has indicated which documents it would like copied and produced. After the inspecting party has identified the 5 documents it wants copied and produced, the producing party must determine which documents, or 6 portions thereof, qualify for protection under this Order. Then, before producing the specified 7 documents, the producing party must affix the “CONFIDENTIAL legend” to each page that contains 8 protected material. If only a portion or portions of the material on a page qualifies for protection, the 9 producing party also must clearly identify the protected portion(s) (e.g., by making appropriate 10 markings in the margins). (b) Testimony given in deposition or in other pretrial proceedings: for testimony 11 given in depositions, the designating party must identify with specificity on the record before the 12 close of the deposition, all protected testimony or documents. For other pretrial proceeding, the 13 parties and any participating non-parties must identify on the record all protected testimony. If a 14 party or non-party desires to protect confidential information at trial, the issue should be addressed 15 during the pre-trial conference. 16 (c) Other tangible items: the producing party must affix in a prominent place on 17 the exterior of the container or containers in which the information or item is stored the word “CONFIDENTIAL.” If only a portion or portions of the information or item warrant protection, the 18 producing party, to the extent practicable, shall identify the protected portion(s). 19 5.3 Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to 20 designate qualified information or items does not, standing alone, waive the designating party’s right 21 to secure protection under this agreement for such material after a meet and confer process. If the 22 parties cannot agree to the proposed designation the issue shall be brought to the attention of the 23 Court. Upon timely correction of a designation, as set forth above, the receiving party must make 1 reasonable efforts to ensure that the material is treated in accordance with the provisions of this 2 agreement. 3 6. CHALLENGING CONFIDENTIALITY DESIGNATIONS 4 6.1 Timing of Challenges. Any party or non-party may challenge a designation of confidentiality at any time that is consistent with the Court’s Scheduling Order. Unless a prompt 5 challenge to a designating party’s confidentiality designation is necessary to avoid foreseeable, 6 substantial unfairness, unnecessary economic burdens, or a significant disruption or delay of the 7 litigation, a party does not waive its right to challenge a confidentiality designation by electing not 8 to mount a challenge promptly after the original designation is disclosed. 9 6.2 Meet and Confer. The parties must make every attempt to resolve any dispute 10 regarding confidential designations without court involvement. Any motion regarding confidential designations or for a protective order must include a certification, in the motion or in a declaration 11 or affidavit, that the movant has engaged in a good faith meet and confer conference with other 12 affected parties in an effort to resolve the dispute without court action. The certification must list the 13 date, manner, and participants to the conference. A good faith effort to confer requires a face-to-face 14 meeting or a telephone conference. 15 6.3 Judicial Intervention. If the parties cannot resolve a challenge without court 16 intervention, the designating party may file and serve a motion to retain confidentiality under Local 17 Civil Rule 7 (and in compliance with Local Civil Rule 5(g), if applicable). The burden of persuasion in any such motion shall be on the designating party. Frivolous challenges, and those made for an 18 improper purpose (e.g., to harass or impose unnecessary expenses and burdens on other parties) may 19 expose the challenging party to sanctions. All parties shall continue to maintain the material in 20 question as confidential until the court rules on the challenge. 21 7. PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER 22 LITIGATION 23 1 If a party is served with a subpoena or a court order issued in other litigation that compels 2 disclosure of any information or items designated in this action as “CONFIDENTIAL,” that party 3 must: 4 (a) promptly notify the designating party in writing and include a copy of the subpoena or court order; 5 (b) promptly notify in writing the party who caused the subpoena or order to issue 6 in the other litigation that some or all of the material covered by the subpoena or order is subject to 7 this agreement. Such notification shall include a copy of this agreement; and 8 (c) cooperate with respect to all reasonable procedures sought to be pursued by 9 the designating party whose confidential material may be affected. 10 8. UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL If a receiving party learns that, by inadvertence or otherwise, it has disclosed confidential 11 material to any person or in any circumstance not authorized under this agreement, the receiving 12 party must immediately (a) notify in writing the designating party of the unauthorized disclosures, 13 (b) use its best efforts to retrieve all unauthorized copies of the protected material, (c) inform the 14 person or persons to whom unauthorized disclosures were made of all the terms of this agreement, 15 and (d) request that such person or persons execute the “Acknowledgment and Agreement to Be 16 Bound” that is attached hereto as Exhibit A. 17 9. INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED MATERIAL 18 When a producing party gives notice to receiving parties that certain inadvertently produced 19 material is subject to a claim of privilege or other protection, the obligations of the receiving parties 20 are those set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This provision is not intended to 21 modify whatever procedure may be established in an e-discovery order or agreement that provides 22 for production without prior privilege review. The parties agree to the entry of a non-waiver order 23 under Fed. R. Evid. 502(d) as set forth herein. 1 10. NON TERMINATION AND RETURN OF DOCUMENTS 2 Within 60 days after the termination of this action, including all appeals, each receiving party 3 must delete or destroy all confidential material that was produced by other parties or nonparties, 4 including all copies, extracts and summaries thereof. Notwithstanding this provision, counsel are entitled to retain one archival copy of all documents 5 filed with the court, trial, deposition, and hearing transcripts, correspondence, deposition and trial 6 exhibits, expert reports, attorney work product, and consultant and expert work product, even if such 7 materials contain confidential material. Any such archival copies that contain or constitute protected 8 material remain subject to this Protective Order. 9 The confidentiality obligations imposed by this agreement shall remain in effect until a 10 designating party agrees otherwise in writing or a court orders otherwise. IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD. 11 12 MacDonald Hoague & Bayless 13 DATED: 7/7/2022 /s/Nathaniel Flack 14 Nathaniel Flack, WSBA # 58582 Lauren Freidenberg, WSBA # 59145 15 Attorneys for Plaintiff 16 DATED: Jessica Leiser, WSBA #49349 17 Brandon Rain, WSBA # 45247 Attorneys for Defendants 18 19 20 21 22 23 1 Pursuant to stipulation, it is so ORDERED. 2 It is further ORDERED that pursuant to Fed. R. Evid. 502(d), the production of any documents 3 in this proceeding shall not, for the purposes of this proceeding or any other federal or state 4 proceeding, constitute a waiver by the producing party of any privilege applicable to those documents, including the attorney-client privilege, attorney work-product protection, or any other 5 privilege or protection recognized by law. 6 7 Dated this 28th day of July 2022. 8 9 A 10 Tana Lin 11 United States District Judge 12 13 14 15 16 17 18 19 20 21 22 23 1 EXHIBIT A 2 ACKNOWLEDGMENT AND AGREEMENT TO BE BOUND 3 I, ____________________________________ [print or type full name], of 4 ____________________________________ [print or type full address], declare under penalty of 5 perjury that I have read in its entirety and understand the Stipulated Protective Order that was issued by the United States District Court for the Western District of Washington on [date] in the case of 6 Anthony Sims v. City of Seattle, et al., 2:22-cv-00483-TL I agree to comply with and to be bound by 7 all the terms of this Stipulated Protective Order and I understand and acknowledge that failure to so 8 comply could expose me to sanctions and punishment in the nature of contempt. I solemnly promise 9 that I will not disclose in any manner any information or item that is subject to this Stipulated Protective 10 Order to any person or entity except in strict compliance with the provisions of this Order. 11 I further agree to submit to the jurisdiction of the United States District Court for the Western District of Washington for the purpose of enforcing the terms of this Stipulated Protective Order, even 12 if such enforcement proceedings occur after termination of this action. 13 Date: 14 City and State where sworn and signed: 15 Printed name: 16 Signature: 17 18 19 20 21 DATED this _____day of ________, 2022. 22 23 ANN DAVISON 1 Seattle City Attorney 2 By: 3 Jessica Leiser, WSBA# 49349 Ghazal Sharifi, WSBA# 47750 4 Assistant City Attorney E-mail: Jessica.Leiser@seattle.gov 5 E-Mail: Ghazal.Sharifi@seattle.gov 6 Seattle City Attorney’s Office 701 Fifth Avenue, Suite 2050 7 Seattle, WA 98104 Phone: (206) 684-8200 8 Attorney for Defendants 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 1 CERTIFICATE OF SERVICE 2 I hereby certify that on ________, 202_, I electronically filed the foregoing with the Clerk 3 of the Court using the CM/ECF system which will send notification of such filing to the following: 4 Lauren Freidenberg, WSBA # 59145 ( x ) Via Email Nathaniel Flack, WSBA # 58582 NathanielF@mhb.com 5 MacDonald Hoague & Bayless L aurenF@mhb.com 705 Second Avenue, Suite 1500 6 Seattle, WA 98104 7 [Attorneys for Plaintiff] Jessica Leiser, WSBA # 49349 ( x ) Via Email 8 Brandon Rain, WSBA # 45247 Jessica.Leiser@Seattle.gov Ghazal Sharifi, WSBA # 47750 Brandon.Rain@Seattle.gov 9 Seattle City Attorney’s Office Ghazal.Sharifi@Seattle.gov 701 Fifth Avenue, Suite 2050 10 Seattle, WA 98104 11 [Attorneys for Defendants] 12 13 _____________ Jay Beck, Legal Assistant 14 15 16 17 18 19 20 21 22 23