DocketNumber: Case No. 1:16–cv–00866–TNM
Judges: McFadden
Filed Date: 5/14/2018
Status: Precedential
Modified Date: 10/18/2024
This is a Freedom of Information Act case, in which the Plaintiff Cornucopia Institute seeks the "entire investigative files for five operations" targeted for investigation by the National Organic Program, a component of the Agricultural Marketing Service. Compl. ¶ 13; Tucker Decl. ¶ 4. I conclude that the Government has fully satisfied its FOIA obligations, with a search reasonably calculated to locate responsive records, and production of nearly all non-exempt records. I will therefore grant the Government's Motion for Summary Judgment as to the lion's share of the records at issue, but grant Cornucopia's cross-motion as to three pages.
I. Background
In June 2015, Cornucopia Institute sent the Agricultural Marketing Service, an agency within the U.S. Department of Agriculture (USDA), a FOIA request for "the entire investigative files for five operations targeted for enforcement actions by the NOP [National Organic Program] since the beginning of fiscal year 2013." Decl. of Jennifer Tucker Ex. 1, Def.'s Mot. Summ. J., ECF No. 14-2; Compl. ¶ 13. The request listed the operations as "Rosewood Products," "The Sixty," "Serenigy," "Magill Ranch," and "Organic Avenue Juices." Id. Cornucopia filed suit in May 2016, having received no documents. Compl. 6.
"Between January 7 and May 26, 2016," the Government searched for responsive records. Tucker Decl. ¶ 8. The search focused on records held by the NOP's Compliance and Enforcement Division, since that division "process[es] incoming complaints alleging actionable violations," and investigates those complaints. Id. ¶¶ 4, 13. The search involved the NOP's FOIA specialist, specialists from the NOP's Compliance and Enforcement Division "who were in charge of the investigations at issue," and the Compliance and Enforcement Division's director. Id. ¶ 9. A complaint's corresponding investigative files are "store[d] and manage[d] ... on [the NOP's] shared network computer drive," and "each complaint is assigned a unique number when it is received." Id. ¶ 10. So the search team "identified the complaints, by number, in an NOP database that tracks complaints, *90and searched for and retrieved investigative materials stored under those complaint numbers by accessing the program's shared drive." Id. "NOP employees also searched hard copy paper investigative records that were maintained in storage cabinets" in the program's Washington, District of Columbia office. This search yielded 881 responsive pages, of which the Government released 420 pages in full, 225 pages in part, and withheld 236 pages in full. Id. ¶ 16. The Government invoked FOIA Exemptions 4, 5, 6, 7(C), 7(D), and 7(E) for the records withheld. Id. ; see
After the parties had filed and briefed two cross-motions for summary judgment, I ordered the Government to "either search for and release to the Plaintiff all non-exempt portions" of nine records or categories of records that the Plaintiff claimed were obvious omitted portions of the five investigative files, or else to "submit a supplemental declaration describing in greater detail the efforts that Defendant has taken with respect to these documents, including why [ ] additional efforts ... are not required by law." Order of Jan. 12, 2018, ECF No. 23; see also Pl.'s Mem. In Support of Pl.'s Mot. Summ. J. and Opp. to Defs.' Mot. Summ. J. 7-12, ECF No. 23. The Government then undertook an extensive supplemental search for the listed documents, meeting with relevant officials and digging through pertinent hard copy investigative files, shared drive folders, and email records. Decl. of Lynnea Schurkamp ¶¶ 4-16, Notice of Filing Supplemental Decl., ECF No. 25-1 (Schurkamp Decl.). Eventually, the Government located and produced nearly all the documents, except for five that they could not find. Schurkamp Decl. ¶¶ 17-20. Three of the requested documents already been produced.
II. Legal Standards
To prevail on a motion for summary judgment, a movant must show that "there is no genuine dispute as to any material fact and the movant is entitled to judgment as a matter of law." Fed. R. Civ. P. 56(a) ; see also Anderson v. Liberty Lobby, Inc. ,
Searching for records requires "both systemic and case-specific exercises of discretion and administrative judgment and expertise," and is "hardly an area in *91which the courts should attempt to micro-manage the executive branch." Schrecker v. Dep't of Justice ,
III. Analysis
A. The Government's Search Efforts Satisfy FOIA's Requirements
To satisfy FOIA, the Government must conduct a "search reasonably calculated to uncover all relevant documents." Weisberg v. U.S. Dep't of Justice ,
First, Cornucopia briefly contends that the Government failed to describe any pre-litigation search, and "did not undertake a search until January 7, 2017." Pl.'s Mem. In Support of Pl.'s Mot. Summ. J. and in Opp. To Def.'s Mot. Summ. J. 6 (Pl.'s Opp.). But even if a pre-litigation search is required-an assumption for which Cornucopia cites no authority-the Government did perform such a search. "Between January 7 and May 26, 2016 ," the Government searched for responsive records. Tucker Decl. ¶ 8 (emphasis added). Cornucopia seems to have simply misread Ms. Tucker's affidavit on this point.
Second, Cornucopia argues that the Government's original search was legally inadequate. Because the Government "did not disclose the name of the database searched [or] disclose the other databases that were considered but rejected for the search," the Government did not search by using the subjects of the investigations as keywords, and "there is no discussion of a search or regional offices or other [Agricultural Marketing Service] offices," Cornucopia concludes that "it is fair to say that [Ms. Tucker] fails to provide any useful description whatsoever as the agency's search methodology." Pl.'s Opp. 6-7. Not so. We must remember that Cornucopia specifically requested "the entire investigative files for five operations targeted for enforcement actions by the NOP." Tucker Decl. Ex. 1 (emphasis added). The Government knows that it "stores ... investigative and other files ... on [NOP's] shared network computer drive," and "hard copy *92paper investigative records ... in storage cabinets within NOP office space in Washington, [District of Columbia]." Tucker Decl. ¶¶ 10-11. By searching these locations, the Government conducted a search "reasonably calculated to uncover" the investigative files at issue. See Weisberg ,
Finally and most substantially, Cornucopia contends that the Government has failed "to follow-up on clear leads indicating the existence of additional agency records responsive to Plaintiff's FOIA request." Pl.'s Opp. 7. Cornucopia identified many documents that certainly seem like part of pertinent investigative files, including the complaint that kicked off the Magill Ranch investigation, and "exhibits" mentioned by various investigation summaries that the Government produced. Id. 10-12. And the Government does have an obligation to "follow through on obvious leads to discover requested documents." Valencia-Lucena v. U.S. Coast Guard ,
B. The Government Largely Applied FOIA's Exemptions Correctly
FOIA "allows agencies to withhold only those documents that fall under one of nine specific exemptions, which are construed narrowly in keeping with FOIA's presumption in favor of disclosure." Pub. Citizen, Inc. v. Office of Mgmt. & Budget ,
1. Under Exemption 4, Cornucopia Is Entitled to One Disputed Page
Exemption 4 applies to "commercial or financial information obtained from a person and privileged or confidential."
The Government characterizes a page of product labels they have withheld as "unpublished drafts of proposed product labels" sent to Organic Avenue's certifying agent "as a requirement of continued certification." Vaughn Index 1 (citing bates-stamped page 6). But Cornucopia persuasively argues that the labels are not "unpublished," because the redacted page is the enclosure to a "Notice to Cease and Desist." Pl.'s Reply 10 (citing Supplemental Fantle Decl., Exhibit C at 1-3 (bates stamped 4-6) ). Reading the Notice to Cease and Desist confirms the argument: Organic Avenue is told to stop using current product labels that used the term "Organic Avenue," since they have no certification from the NOP. The Notice references *93an "Enclosure," and the Government has redacted the following page. Vaughn Index 1. The context makes it clear that page 6 constitutes the referenced "Enclosure," and that the product labels therein were published without certification, rather sent to Organic Avenue's certifying agent "as a requirement of continued certification." Cf. Vaughn Index 1 with Supp. Fantle Decl., Exhibit C at 1-3 (bates stamped 4-6). In short, the context proves that the redacted product labels were publicly posted, not unpublished.
Since the labels were being publicly displayed, and thus the subject of the cease and desist notice, the Government cannot invoke Exemption 4's protection for "confidential" information. Under D.C. Circuit precedent, the test for whether material is "confidential" depends on whether the information was disclosed to the Government on a voluntary or mandatory basis. Ctr. for Auto Safety v. National Highway Traffic Safety Admin. ,
The Government questions "why Plaintiff would seek items in a FOIA request it believes to be already obtainable in the public domain," and suggests that "the party favoring disclosure has the burden of demonstrating that the information sought is identical to information already publicly available."
Cornucopia next claims that the Government's decision to withhold entire organic operation plans for several businesses under investigation is overbroad, contending that at least some information *94should have been provided. See Pl.'s Opp. 16. Yet Cornucopia nowhere identifies what specific information it wants (and neither does the underlying FOIA request), despite the Government's highly detailed description of what the plans contain.
Third, Cornucopia argues that the Government "inconsistently applied (b)(4) exemptions to [the phrase] 'Aloha Medicinals,' " Pl.'s Reply 13, and that since Cornucopia has since posted the revealed uses of the phrase on a permanent public website, the phrase now fits the "public-domain doctrine," under which "materials normally immunized from disclosure under FOIA lose their protective cloak once disclosed and preserved in a permanent public record." Cottone v. Reno ,
2. Under Exemption 5, Cornucopia Is Entitled to Two Disputed Pages
"Exemption 5 excludes from mandatory release 'interagency or intra-agency memorandums or letters which would not be available by law to a party other than an agency in litigation with the agency.' " Morley ,
*95Coastal States Gas Corp. v. Dep't of Energy ,
Cornucopia begins with vague allegations that the Government has not identified deliberative records "clearly" enough to establish that all fall within the deliberative process privilege, Pl.'s Opp. 22, and that the Government "fail[s] to identify any of the specific people [relating] to the withheld [attorney-client privilege] records as an attorney." Id. at 23. But vague claims do not rebut the presumption of good faith afforded the Government's affidavits, particularly when an affidavit and corresponding 67-page Vaughn index provide the reasonable level of detail seen here. Tucker Decl. 8; see, e.g. Vaughn Index 4-5 (invoking Exemption 5).
Cornucopia then takes a more productive tack, and challenges specific withholdings. It first argues that in describing a "Memorandum report from [an] NOP manager to agency Office of General Counsel attorneys" about the "SereniGy" investigation, Vaughn Index 37, the Government "fails to identify specific people ... as an attorney," "does not specify why the communication is entitled to 'confidential' treatment," and gives a "wholly conclusory" basis for invoking Exemption 5. Pl.'s Opp. 23. But these accusations are off-base. After describing the information withheld as a "[m]anager's policy and enforcement action recommendations and questions to attorneys," Vaughn Index 37, Ms. Tucker gives a thorough justification:
Deliberative process privilege-pre-decisional and deliberative.
The draft document contains the author's recommendations about prospective enforcement action options. The document was drafted expressly for use by agency Office of General Counsel staff during attorney-client communications with NOP staff. The record is pre-decisional because it was developed before the agency took any official action regarding the enforcement action at issue.
Attorney-Client Privilege: The withheld portions contain information prepared by [Agricultural Marketing Service] and provided to the USDA, Office of the General Counsel, for the purpose of soliciting legal advice about the enforcement action at issue.
Id. I am satisfied that these enforcement questions posed by the NOP to "attorneys" in the "Office of General Counsel" are attorney-client privileged, and subject to the deliberative process privilege. Ms. Tucker's description easily satisfies the legal requirement that "affidavits describe the documents and the justifications for nondisclosure with reasonably specific detail, demonstrate that the information withheld logically falls within the claimed exemption, and are not controverted by either contrary evidence in the record nor by evidence of agency bad faith." Military Audit Project ,
Next, Cornucopia argues that the Government has improperly redacted parts of four "notices of non-compliance." Pl.'s Opp. 23 (citing Exhibit A to Fantle Decl. in support of Pl.'s Opp. at 62-63, 65, 72-73, 74-75 (referencing records that are bates stamped 84-85, 622, 290-291, and 296-297) ). The Government quickly explained that "Each and every notice of *96noncompliance cited by Plaintiff was excepted under either Exception 4 or Exception 6 ... [and] [n]one of them were excepted under Exception 5." Def.'s Reply 22. Cornucopia had nothing to say in response. Pl.'s Reply 13-14 (never mentioning Exemption 5). Reviewing Cornucopia's cited pages largely confirms the Government's point: only two of the relevant pages are redacted under Exemption 5 at all, Exhibit A to Fantle Decl. at 62-63 (bates stamped 84-85), and those pages are not part of any notice of noncompliance.
It is the Government's "burden ... to establish their right to withhold information from the public and they must supply the courts with sufficient information to allow us to make a reasoned determination that they were correct." Coastal States Gas Corp. ,
Finally, Cornucopia argues that the Government improperly withheld portions of "proposed settlement agreements" under the deliberative process privilege, since any final agreements or communications with external, non-government actors would not be privileged. Pl.'s Opp. 24. But as the Government has explained in detail, *97each of these draft settlement agreements were "created within [the Agricultural Marketing Service]," and are "the author's recommendations about what the final version should state ... created before the agency made any decision regarding the settlement." E.g. Vaugh Index 17; see also Def.'s Reply 23 (citing the remaining entries). This amply satisfied the requirements for the deliberative process privilege.
C. In Camera Review is Not Warranted
As part of its required de novo review, a court "may examine the contents of ... agency records in camera to determine whether such records or any part thereof shall be withheld under any of the exemptions."
Cornucopia seeks in camera review of two documents: the Organic Avenue product labels disputed under Exemption 4, and an "Organic Processor Handling Plan" withheld in full, also under Exemption 4. Pl.'s Opp. 24. Given the strong evidence that Exemption 4 does not apply to the Organic Avenue product labels, and my ruling for Cornucopia on that page, I conclude that there is no need for in camera review.
As for the "Organic Processor Handling Plan," Cornucopia offers nothing but speculation for the proposition that FOIA's reasonably segregability requirement has been violated. The mere possibility of error does not warrant in camera review. Ctr. for Auto Safety ,
IV. Conclusion
For these reasons, Defendant's Motion for Summary Judgment will be granted as to all but three pages. As to those three pages, I will grant Plaintiff's Cross-Motion for Summary Judgment. A separate order will issue.
One possible interpretation of Cornucopia's supplemental brief is that given the Government's recent efforts, Cornucopia is now satisfied that the search was legally adequate. Pl.'s Supp. Mem. 2 (declining to discuss the search, since "the Court's January 12, 2018, Order ruled on Plaintiff's adequacy of search objections.").
The Government's only answer to this contextual argument was that the "Notice to Cease and Desist ... as described by Plaintiff ... is nowhere to be found in the record." Def.'s Reply at 16. Although the Plaintiff then filed the relevant pages, Supp. Fantle Decl., Exhibit C at 1-3 (bates stamped 4-6), and the Government could have responded in later briefing, it never did.
I do not rely on Cornucopia's claim that regulations requiring public product labels are relevant here, and so I do not address the Government's rebuttal argument.
Even if the Government obtained the labels on a mandatory basis, they are still not confidential. The Vaughn Index asserts that unpublished labels "can be used by the company's competitors in the organic industry ... to duplicate formulations." Tucker Decl., ECF No. 14-4 at 1 of 67 (bates stamped 00006). But if the labels are already public, further disclosure after a FOIA request does not work "substantial harm to [a] competitive position." Ctr. for Auto Safety ,
See Tucker Decl. ¶ 23e ("These records are detailed plans outlining internal business and operating procedures for organic operations. These plans may include ... recipe and ingredient lists; disclosure statements; supplier identifications; production steps ... details on equipment and transportation; and information relating to farm location and field cover.").
The two pages are fully redacted under Exemption 5, except for their respective titles: "Request for Hearing" and "Waiver of Hearing." See https://www.cornucopia.org/FOIA-reading-room/2015%20NOP%20enforcement%20responsive%20records.pdf at bates stamped pp. 84-85 (last visited May 14, 2018) (containing the full 881 pages of responsive records in redacted form) (Full Record). There is a Notice of Noncompliance and Proposed Revocation that immediately precedes the pages, but the "Hearing" documents are unrelated-the notice is numbered "Page 1 of 2" and "Page 2 of 2," and never mentions a hearing, any attachments, or any exhibits. Id. at 82-83. The Vaughn index mistakenly says that the "Notice of Noncompliance" is on bates stamped pages 84-85, Vaughn Index 7, but Ms. Tucker is actually referring to pages 82-83. The index describes a two-page Notice for which the Government invokes only Exemption 4 (not Exemption 5), id. , a description that precisely matches bates stamped pages 82-83. Cf. Full Record at 81-85 with Vaughn Index 7. In short, both parties have erroneously characterized the pages bates stamped 84-85, but those pages are not a Notice of Noncompliance, or any part thereof.
Because the Notice of Noncompliance is on pages 82-83, above n. 5, the "Request for Hearing" and "Waiver of Hearing" on pages 84-84 remain completely un-described. The pages simply bear the designation "(b)(5)" on a black square below each title, and I have searched in vain through the Vaughn Index and the Tucker Declaration for another reference to either a "hearing" or the pertinent pages.