Alday v. Office of Personnel Management

UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLUMBIA
TY ALDAY,
Plaintiff
Vv.
Civil Case No. 20-194 (RJL)
OFFICE OF PERSONNEL
MANAGEMENT,
Defendant.
MEMORANDUM OPINION
September Bf, 2021 [Dkt. ## 9, 13]
Plaintiff, Ty Alday (“plaintiff or “Alday”), is challenging the United States Office
of Personnel Management’s (“OPM”) retroactive termination of his federal health benefits.
Specifically, Alday contends that the agency’s months-long delay in notifying him of his
benefits termination violated the Administrative Procedure Act and the Fifth Amendment’s
guarantee of due process. Alday has moved for judgment on the pleadings, and OPM has
cross-moved for summary judgment. For the following reasons, Alday’s motion will be
DENIED, and OPM’s motion will be GRANTED.
BACKGROUND
A. Statutory and Regulatory Framework
OPM administers the Federal Employees Retirement System (“FERS”). See 5
U.S.C. § 8401 et seg. Under FERS, employees who become disabled are “entitled to an
annuity[.]” 5 U.S.C. § 8451(c). -An employee is “disabled” if OPM determines he is
“unable, because of disease or injury, to render useful and efficient service in the
employee’s position.” Jd. § 8451(a)(1)(B). FERS disability annuitants may work in the
private sector, but they lose eligibility if “in any calendar year the income of the annuitant
from wages or self-employment or both equals at least 80 percent of the current rate of pay
of the position occupied immediately before retirement.” Jd. § 8455(a)(2).
OPM also administers the Federal Employee Health Benefits (“FEHB”) Program.
See 5 U.S.C. § 8901 et seg.; 5 C.F.R. § 890.101 et seg. Under the FEHB Program, OPM
contracts with health insurance carriers to provide comprehensive health insurance for
federal civilian employees, their families, and other eligible individuals. See 5 U.S.C. §§
8902-04. “Annuitants”—such as FERS disability recipients—may also be eligible for this
program. See id. § 8905(b).
If an individual becomes ineligible for FEHB health benefits, he can convert his
coverage from the FEHB group policy to an individual policy offered by participating
health carriers. See 5 U.S.C. § 8902(g); accord 5 C.F.R. § 890.401(a), (c)(3); 5 C.F.R. §
890.201(a)(4) (requiring carriers to abide by conversion option). OPM may also
temporarily extend the FEHB group coverage, 5 C.F.R. § 890.401(a)(1), (b), and, upon
conversion, “the individual plan coverage is retroactive to the day following the day the
temporary extension of group coverage ended,” id. § 891.401(c)(4).
OPM is required to notify individuals within 60 days of when they become ineligible
for FEHB benefits that (1) their coverage will be terminating, and (2) they have the right
to convert their coverage. 5 C.F.R. § 890.401 (c)(1). Individuals have “31 days” from “the
date of the agency notice of the termination” to exercise their “right to convert.” Jd. §
890.401(c)(2). However, if “an agency fails to provide” this notice “within 60 days of the
2
date the enrollment terminates,” the individual may still request conversion “within 6
months after the individual became eligible to convert[.|” Jd. § 890.401(c)(3).
B. Factual Background
Alday previously worked as a Rural Carrier with the United States Postal Service
(“USPS”). Joint Appendix (“JA”) [Dkt. # 19] at OPM3. He retired from that position due
to a disability in 2005. See id. Because of his disability, Alday received FERS disability
annuity payments for more than a decade. See id. at OPM69, 158. As a federal annuitant,
Alday also received health coverage under the FEHB Program. See id. at OPM71.
In 2016, however, Alday became ineligible for his FERS disability annuity. As a
retired USPS Rural Carrier, his eligibility for the program was conditioned on making less
than 80% of the “current rate of pay” for that position in a given calendar year. 5 U.S.C. §
8455(a)(2). For 2016, that rate of pay was $52,994—80% of which was $42,395. JA at
OPM3. That year, however, Alday worked as a chaplain and received wages totaling
$10,411.80, a housing allowance totaling $31,600, and retirement plan contributions
totaling $2,649.57—for a total income of $44,661. Jd. at OPM3, 38. Because $44,661
exceeded the 80% limit of $42,395, Alday became ineligible “180 days after the end of the
calendar year in which earning capacity [wa]s so restored.” 5 U.S.C. § 8455. Because
that calendar year was 2016, Alday was “not entitled to [the FERS disability] annuity after
June 30, 2017.” JA at OPM3.
Unfortunately, however, OPM did not discover Alday’s ineligibility until months
after the fact. Alday mistakenly believed that his $31,600 “housing allowance would not
be counted as earned income” and thus failed to report his full income to OPM. See id. at
3
OPM70-—71. OPM discovered the error in when it noticed a “discrepancy between what
[Alday] reported to OPM as [his] earned income for calendar year[] 2016 and the amount
reported to [OPM] by [the Social Security Administration].”! Jd. at OPM189. OPM thus
first notified Alday of his potential ineligibility on January 23, 2018. Jd. at OPM189-90.
Then, after confirming that Alday was ineligible, OPM informed him on April 27, 2018
that the agency was terminating his benefits retroactively, “effective June 30, 2017.” Jd.
at OPM187.
This delayed determination caused five distinct harms to Alday. First, of course,
Alday was no longer eligible to receive FERS disability annuity payments. See id. Second,
because Alday had received FERS annuity payments for months after he became ineligible,
the Government sought to collect $8,923.10 in overpayments it made to Alday during that
time. See id. at OPM158—59. Third, because Alday’s eligibility for the FEHB Program
was conditioned on his status as a FERS annuitant, his group health coverage was also
retroactively terminated, effective June 30, 2017. See id. at OPM 187-88. Fourth, the
retroactive termination of his health coverage left Alday with thousands of dollars “in
uncovered medical expenses” incurred before he knew his coverage was terminated. See
id. at OPM72. Fifth, because OPM terminated Alday’s FEHB coverage on April 27,
2018—more than six months from the date he lost his FEHB eligibility—he was precluded
1 OPM verifies self-reported earnings information by matching it with data from the Social
Security Administration, which in turn receives its information from the Internal Revenue
Service. See generally Computer Matching Agreement Between the Social Security
Administration and the Office of Personnel Management,
https://www.ssa.gov/privacy/cma/CMA%201045.pdf.
4
from exercising his right to convert his group coverage to an individual plan. See 5 C.F.R.
§ 890.401(c)(3); accord JA at OPM71.
OF Procedural History
Alday first challenged OPM’s decision at the agency level. He disputed the
agency’s income calculation, urging OPM to reconsider its decision to terminate his FERS
benefits. See JA at OPM68-—69; 128-29. He alternatively sought a waiver of the agency’s
assessed overpayment under an exception to collection where “(a) the annuitant is without
fault and (b) recovery would be against equity and good conscience.” See id. at OPM69-—
71; accord 5 U.S.C. § 8470(b); 5 C.F.R. § 845.301. OPM accepted Alday’s argument in
part. While the agency declined to reverse its underlying eligibility decision, it “decided
that collection would be against equity and good conscience” and thus granted a waiver for
collecting the $8,923.10 overpayment. JA at OPM19.
Alday then sought reconsideration. Accord 5 C.F.R. § 890.104(c). He argued that
“OPM should be equitably estopped from retroactively terminating” his FEHB medical
coverage. JA at OPM11. Alleging unfairness and financial hardship, Alday asked OPM
to “reinstate Mr. Alday’s medical and dental coverage to the date that OPM notified Mr.
Alday of the termination of coverage, April 27, 2018.” Id. OPM disagreed. Noting that
the agency “sympathize[d]” with Alday, it concluded that OPM “ha[d] no administrative
discretion” to change the date on which Alday became ineligible—being bound by federal
statute—and thus “affirm[ed]” its “initial decision” to retroactively terminate Alday’s
FERS and FEHB benefits. Jd. at OPM5. OPM represented that this determination was its
“final decision” on Alday’s “health benefits entitlement” and that Alday “ha[d] the right to
5
appeal this decision to the appropriate Federal district court.” Jd. at OPM6; accord 5 C.F.R.
§ 890.104(e).
Alday got the point and filed his complaint in this Court on January 24, 2020,
alleging two counts. See Plaintiff's Complaint for Declaratory and Injunctive Relief [Dkt.
#1]. First, Alday contends that OPM’s delay in informing him of the termination of his
FEHB benefits was arbitrary and capricious, in violation of the Administrative Procedure
Act (“APA”). Id. §9 19-22. Second, Alday contends that the retroactive termination of his
health benefits violated his Fifth Amendment right to procedural due process by depriving
him of the right to convert his coverage to an individual plan. Jd. at J] 23-28. Alday
subsequently moved for judgment on the pleadings. See Plaintiff's Motion for Judgment
on the Pleadings (Pl. Mot.) [Dkt. # 9]. OPM cross-moved for summary judgment.
Defendant’s Opposition to Plaintiff's Motion for Judgment on the Pleadings and Cross-
Motion for Summary Judgment (“Def. Mot.”) [Dkt. # 15]. Both motions are now ripe for
review.
LEGAL STANDARD
“[W]hen a party seeks review of agency action under the APA, the district judge
sits as an appellate tribunal.” Am. Bioscience, Inc. v. Thompson, 269 F.3d 1077, 1083 (D.C.
Cir. 2001). In these actions, “[t]he entire case on review is a question of law.” Jd. (citations.
and quotations omitted). Resolution of such cases turn “fon the agency record—tregardless
of whether it is presented in the context of a motion for judgment on the pleadings or in a
motion for summary judgment[.]” Doe v. Rogers, 139 F. Supp. 3d 120, 133 (D.D.C. 2015)
(Hogan, J.) (quoting University Med. Ctr. of S. Nevada v. Shalala, 173 F.3d 438, 441 n.3
(D.C. Cir. 1999)).
DISCUSSION?
A. Arbitrary and Capricious Claim
Alday disclaims any challenge to OPM’s “decision to terminate his FEHB medical
coverage,” instead challenging only the agency’s failure to notify him of the termination
within 6 months of the termination in order to allow him the opportunity to convert
coverage. See Pl. Mot. at 11. Specifically, Alday argues that OPM’s delayed notification
is unlawful under 5 U.S.C. § 706(2) because it “represents a failure of the agency to act
within proper authority and discretion, and represents arbitrary and irrational action by the
agency[.]” Jd. at 12.
The APA provides a “narrow standard of review” to “assess only whether the
[agency’s] decision was based on a consideration of the relevant factors and whether there
has been a clear error of judgment[.]’? Dep’t of Homeland Sec. v. Regents of the Univ. of
California, 140 S. Ct. 1891, 1905 (2020) (citations and quotations omitted). Under this
* This Court has jurisdiction under the Federal Employees Health Benefits Act. See 5
U.S.C. § 8912 (“The district courts of the United States have original jurisdiction,
concurrent with the United States Court of Federal Claims, ofa civil action or claim against
the United States founded on this chapter.”).
> For actions to “compel agency action unlawfully withheld or unreasonably delayed,” 5
U.S.C. § 706(1), the D.C. Circuit examines the six “7/RAC” factors to determine whether
delay is “unreasonable.” See Telecommunications Rsch. & Action Ctr. v. FCC, 750 F.2d
70, 79-80 (D.C. Cir. 1984). But where—as here—the agency has already taken the
challenged action, the TRAC factors are “not directly apposite,” and such “claim[s] of
unreasonable delay” are reviewed under the familiar arbitrary and capricious standard. See
Ry. Lab. Executives’ Ass’n v. U.S. R.R. Ret. Bd., 842 F.2d 466, 475 (D.C. Cir. 1988).
7
standard, “[a]n agency’s action must be within its lawful authority, and the process by
which it reaches that result must be logical and rational.” Farrell v. Blinken, 4 F.4th 124,
137 (D.C. Cir. 2021) (citations and quotations omitted). Where an agency “adequately
explain[s] why” it took an action, the court “must uphold its decision.” Mingo Logan Coal
Co. v. Env’t Prot. Agency, 829 F.3d 710, 730 (D.C. Cir. 2016).
OPM’s delayed notification was not arbitrary or capricious because the agency has
offered a clear and rational explanation for why its notice to Alday was delayed. Namely,
OPM could not have provided notice any sooner because—as a result of Alday mistakenly
misreporting his income—the agency only became aware of Alday’s ineligibility in
January 2018. OPM explains that it primarily relies on annuitants’ self-reported income to
determine FERS eligibility and verifies that self-reported information by matching it with
income tax data. See Def. Mot. at 5—7 (citing 5 C.F.R. § 844.402(d)). It is undisputed here
that Alday mistakenly underreported his income. Jd. at 13; accord Plaintiff's Reply to
Defendant’s Opposition to Motion for Judgment on the Pleadings and Opposition to Cross-
Motion for Summary Judgment (“PI. Reply”) at 5 [Dkt. # 16] (“Mr. Alday broke down his
income to separately report the housing allowance” because he “mistakenly believed that
Defendant . . . would not count the housing allowance as income”). Thus, OPM did not
detect Alday’s ineligibility until January 2018, when it verified Alday’s self-reported data
against his income tax data. See Def. Mot. at 13.
This explanation is sufficient. Because plaintiff's own misreporting caused a lag in
the agency detecting Alday’s ineligibility, the delay was “reasonable and reasonably
explained,” thereby satisfying “the APA’s deferential arbitrary-and-capricious standard.”
8
FCC v. Prometheus Radio Project, 141 S. Ct. 1150, 1155 (2021); accord Off. of Foreign
Assets Control v. Voices in Wilderness, 382 F. Supp. 2d 54, 61 (D.D.C. 2005) (Bates, J.)
(finding that agency delay in bringing enforcement action was not arbitrary and capricious
where delay was due to agency’s “internal review”).
Alday does not contest the substance or reasonability of OPM’s explanation but
makes two challenges to its legal import. First, he contends that OPM made no mention
in the administrative record of Alday’s misreporting causing the delayed notice, thereby
rendering the explanation an impermissible “post hoc rationale” for the agency’s decision.
See Pl. Reply at 5-7. Not so. OPM expressly cited the fact that Alday misreported his
income in its agency-level decision. See JA at OPM4 (citing “discrepancy” between
Alday’s self-reported income and “amount reported to OPM by Social Security”), OPM167
(“The annuitant erroneously reported [his] earned income during the annual Disability
Earnings Survey[.]”).
Second, Alday argues that OPM’s waiver of the overpayment required the agency
to find that he was “without fault,” 5 C.F.R. § 845.301, thus meaning that Alday could not
have been the reason for delay. See Pl. Reply at 6-7. Again: not so! The agency’s
* While OPM did not cite Alday’s misreporting as a reason for the delay, Alday himself
did not challenge the delay before the agency. See JA at OPMI10-11 (objecting to
retroactivity on equitable estoppel grounds), OPM38—39 (objecting to income calculation),
68-71 (objecting to income calculation; requesting waiver of overpayment based on good
faith mistake, financial hardship, and fairness; challenging retroactive termination of
FEHB benefits on equitable estoppel grounds), OPM128—29 (objecting to income
calculation). An agency’s “decision cannot be deemed arbitrary and capricious for failing
to address arguments [the plaintiff] never made.” Hensley v. United States, 292 F. Supp.
3d 399, 409 (D.D.C. 2018) (Kelly, J.).
definition of being “without fault” does not equate with being correct. See 5 C.F.R. §
845.302(a)(1) (“Pertinent considerations in finding fault are ... Whether payment resulted
from the individual’s incorrect but not necessarily fraudulent statement, which he or she
should have known to be incorrect[.]” (emphasis added)). There is thus no contradiction
in OPM’s conclusion that Alday “erroneously reported [his] earned income,” but that the
mistake did “not appear deliberate[.]” JA at OPM167 (emphasis altered). Alday’s
arguments thus fail to render unreasonable OPM’s explanation for the delay.
B. Procedural Due Process
Alday next argues that OPM violated the Fifth Amendment’s guarantee of due
process because (1) Alday had “a property interest in his option to timely convert FEHB
medical coverage upon his termination,” and (2) OPM—by giving him notice after the time
for conversion had expired—deprived him of that interest without “ca real option and
opportunity to convert his medical coverage[.]” Pl. Mot. at 13-15. I disagree.
Procedural due process is governed by a flexible balancing of the relevant interests.
“The fundamental requisite of due process of law is the opportunity to be heard at a
meaningful time and in a meaningful manner.” Alaska Commc’ns Sys. Holdings, Inc. v.
Nat’! Lab. Rels. Bd., 6 F.4th 1291, 1298 (D.C. Cir. 2021) (citations and quotations omitted).
Rather than a “one-size-fits-all procedure . . . due process is flexible and calls for such
procedural protections as the particular situation demands.” Statewide Bonding, Inc. v.
United States Dep’t of Homeland Sec., 980 F.3d 109, 118 (D.C. Cir. 2020) (citations and
quotations omitted). Courts must consider three factors to determine the process due: (1)
“the private interest that will be affected by the official action,” (2) “the risk of an erroneous
10
deprivation of such interest through the procedures used, and the probable value, if any, of
additional or substitute procedural safeguards,” and (3) “the Government’s interest,
including the function involved and the fiscal and administrative burdens that the additional
or substitute procedural requirement would entail.” Mathews v. Eldridge, 424 U.S. 319,
335 (1976) (citations omitted).
Here, OPM accorded Alday due process.° It is axiomatic that where a deprivation
is caused by an individual’s “failure to comply with a reasonable procedural or evidentiary
rule,” the Government “accords due process[.]” Thomas v. Arn, 474 U.S. 140, 155 (1985)
(citation and quotation omitted) (emphasis omitted). Alday was required to accurately
report his income in order to maintain his eligibility for his FERS disability annuity and
the FEHB Program. See 5 C.F.R. § 844.402(c)-(d). However, Alday misreported his
income, and due to that error, OPM did not discover that Alday was ineligible until the six-
month conversion window had closed. See id. at OPM167, 189. As such, it was Alday’s
noncompliance with a reasonable procedural rule that caused the deprivation of his right to
conversion. Thus, OPM’s actions were not contrary to the Fifth Amendment. See Ace
Prop. & Cas. Ins. Co. v. Fed. Crop Ins. Corp., 517 F. Supp. 2d 391, 414 (D.D.C. 2007)
(Urbina, J.) (agency “rejected [plaintiff's] claims in accordance with due process” where
plaintiff “did not comply with” procedural rule).°
> T assume arguendo that Alday had a property interest in his right to conversion. See, e.g.,
Blanchett v. DeVos, 490 F. Supp. 3d 26, 38 n.9 (D.D.C. 2020) (Contreras, J.) (assuming
“cognizable property interest to which due process protections attach” for purposes of
assessing whether plaintiff received process due).
® In addition, “a procedural due process claim requires the plaintiff to identify the process
that is due.” Doe by Fein v. D.C., 93 F.3d 861, 870 (D.C. Cir. 1996) (per curiam). Here,
11
CONCLUSION
In sum, OPM’s actions were neither arbitrary and capricious, nor inconsistent with
the Fifth Amendment. I would note, however, that while I am not impressed with the
agency’s anemic response to Alday’s good-faith mistake, I am painfully aware of the
limitations on a Federal Court in a situation like this. Indeed, by comparison, if OPM had
“in equity and good conscience” come up with a less painful solution to Alday’s
predicament, who would have been able to litigate that decision any further?
For all of the foregoing reasons, Alday’s Motion for Judgment on the Pleadings is
DENIED, and OPM’s Motion for Summary Judgment is GRANTED. A separate Order
consistent with this decision accompanies this Memorandum Opinion.
Cube)
RICHARD J. LEGNLA
United States District Judge
the agency has procedures to notify individuals when they become ineligible for the FEHB
program and to provide them an opportunity to convert their coverage. See 5 C.F.R. §
890.401. Alday, however, does not suggest what additional process is due to beneficiaries
who—like himself—accidentally misreport their income. For example, Alday faults the
agency for “fail[ing] to provide Mr. Alday appropriate procedural protection” and for
giving “deficient” notice, Pl. Mot. at 15, but these conclusory assertions beg the question
of what procedures would be appropriate. Thus, Alday’s “due process claim[] also fail[s]
for an independent reason—[he] has not suggested what plausible alternative safeguards
would be constitutionally adequate.” See Statewide Bonding, 980 F.3d at 120 (citation
omitted); accord Morello v. D.C., 621 F. App’x 1, 2 (D.C. Cir. 2015).
12