DocketNumber: No. 397, 2013
Judges: Berger, Holland, Jacobs
Filed Date: 12/11/2013
Status: Precedential
Modified Date: 10/26/2024
Pending before us is an attorney disciplinary proceeding. Fred Barakat, Esquire, was found to have failed to maintain a bona fide office for the practice of law in Delaware, and to maintain adequate books and records as required by the Delaware Lawyers’ Rules of Professional Conduct (the “Rules”). In a Report dated July 25, 2013, the Board on Professional Responsibility of the Supreme Court of Delaware (the “Board”) found that Barakat’s course of conduct violated Rules 1.5(f), 1.15(a), 1.15(d), 3.4(c), 8.1(a), 8.4(c), and 8.4(d). Barakat maintains that his conduct has not violated the Rules, and objects to the Board’s findings on both factual and legal grounds. The Office of Disciplinary Counsel (“ODC”) does not object to the Board’s Report, which recommends that Barakat be suspended for two years.
We find that, with respect to Counts I through Y, and VII through XII of the ODC Petition, Barakat’s objections lack merit. Regarding Count VI, we find the record not sufficiently developed to support the Board’s finding of a violation,
Facts
Barakat has been a member of the Delaware Bar since 1992.
Barakat’s 901 North Market Street office is not an “office” in the traditional sense. Barakat’s lease does not include any designated office space that is exclusively his. Rather, the employees of the landlord collect Barakat’s mail and greet any visitors Barakat may have.
The landlord’s billing records (the “Occupant Ledger”), and the testimony of two employees who work on the fourth floor, evidence that Barakat’s presence at 901 North Market Street is “sporadic and unscheduled.”
In 2005, the ODC inquired about Bara-kat’s compliance with Supreme Court Rule 12, which requires Delaware attorneys to maintain a “bona fide” office for the practice of law in Delaware.
In 2010, the ODC renewed its inquiry into Barakat’s Rule 12 compliance. Bara-kat responded by letter dated December 19, 2010, asserting that advances in technology enabled him to handle client matters effectively, despite his lack of presence in the Wilmington office.
Barakat’s books and records were first reviewed in 2008 by the firm of Master, Sidlow, the auditors for the Lawyers’ Fund for Client Protection (the “LFCP”). That compliance audit, which covered the six month period ending December 31, 2007, revealed that Barakat’s “books and records were deficient based upon his failure to prepare bank reconciliations or client subsidiary ledgers and the inability to prove cash receipt entries to deposit totals.”
In February 2012, after a judicial referral alerting the ODC to possible professional misconduct, Bryan Morgan, a senior Master, Sidlow accountant, performed a second compliance audit covering the six month period ending December 31, 2011. Mr. Morgan’s 2011 Audit Report concluded that Barakat’s books and records practices were irregular.
After the February 2012 audit, the ODC requested an in-depth, forensic audit of Barakat’s books and records for the period January 1, 2008 through December 31, 2011. Mr. Joseph McCullough, who conducted that audit, found similar deficiencies in Barakat’s bookkeeping practices, including not reporting or improperly recording fees received in cash, depositing most retainer fees directly into his operating account, commingling personal funds into the operating account, and failing to prepare monthly bank reconciliations or client subsidiary ledgers.
Procedural Background
The ODC filed a Petition for Discipline with the Board on October 10, 2012. The Petition alleged twelve Counts of Rules violations “arising out of (1) a failure by Respondent to meet the requirements of a bona fide office for the practice of law in Delaware, (2) misrepresentations by Respondent regarding whether he maintains a bona fide office, (3) books and records deficiencies, (4) mishandling of client funds, and (5) misrepresentations by Respondent on his Supreme Court Certificates of Compliance from 2008 to 2012.”
After the hearing, the Board granted two motions by Barakat to supplement the record. The ODC and Barakat both submitted written closing submissions on March 22, 2013, and on April 4, 2013 both parties submitted written replies. The Board issued its findings and recommendations in a report dated July 25, 2013 (the “Board Report”). The Board concluded that the ODC had established by clear and convincing evidence all twelve Counts of the Petition, and recommended that a two-year suspension be imposed.
ANALYSIS
This Court has the “inherent and exclusive authority to discipline members of the Delaware Bar.”
I. Bona Fide Office
Under Count I, the Board concluded that Barakat violated Rule 3.4(c) by “knowingly disobeying an obligation under the rules of a tribunal to maintain a bona fide office in Delaware.”
First, he argues that that finding is barred by res judicata and collateral es-toppel because of the May 5, 2005 and May 17, 2005 letters he received from the ODC that (he alleges) acquiesced in his office arrangements.
Finally, Barakat appears to suggest that Supreme Court Rule 12, as interpreted by the ODC, imposes an unconstitutional residency requirement, and violates the commerce clause of the United States Constitution.
With respect to Counts II and III, the Board found that Barakat violated Rule 8.1(a) “by knowingly making a false statement in connection with a disciplinary matter,” and also Rule 8.4(c),
Regarding Count IV, the Board found that Barakat violated Rule 8.4(d) by “engaging in conduct that is prejudicial to the administration of justice by failing to maintain a bona fide office for the practice of law in Delaware.”
It is clear from the record that the Board’s findings on Counts I-IV are supported by substantial evidence.
II. Accounting Misconduct
Counts V through X are based on Bara-kat’s books and records practices, including the safeguarding of client funds. V and VI are based on Barakat’s dealings with a particular client (Giles). VII through X charge general violations.
As for Counts VII through X, the Board concluded, based on the findings of the audits conducted by Messrs. Morgan and McCullough, that Barakat had violated Rules 1.5(f) (Count VII),
Barakat also contends that he has maintained his records and accounts in
Some smaller fees — such as those less than $2500.00 — may be considered earned in whole upon some identified event, such as upon commencement of the attorney’s work on that matter.... Nevertheless, all fees must be reasonable such that even a smaller fee might be refundable, in whole or in part, if it is not reasonable under the circumstances .62
Comment 12 is substantially similar. It provides that in certain contexts, such as bankruptcy representation, fees greater than $2500 may be deemed earned upon the occurrence of a particular event.
First, these Comments do not mean what Barakat claims they do. By their plain language, the Comments do not authorize an attorney to deposit any fee under $2500 automatically into his operating account (which Barakat admitted is his practice).
Regarding his retainer agreements (at issue in Count VII), Barakat argues that he satisfied Rule 1.5(f) because his agreements state that a portion of the retainer is “non-refundable” at a certain point.
The audit reports and the testimony of Morgan and McCullough establish that the Board’s findings on Counts VII-X are supported by substantial evidence.
Count VI charges Barakat with failing to deposit an advance fee from his client, Giles, into his trust account.
III. Certification Statements
Counts XI and XII charge false statements made by Barakat on his 2008-2012 Certificates of Compliance. Barakat certified that (i) “[a]ny and all fiduciary funds held are maintained in an attorney trust/escrow account;” (ii) “[cjheck register balances are reconciled monthly to bank statement balances;”
In his objection to the Board Report, Barakat points to (allegedly) exonerating statements made by the auditors during cross-examination.
IV. Sanctions
This Court follows the ABA standards for imposing lawyer sanctions. “The ABA framework consists of four key factors to be considered by the Court: (a) the ethical duty violated; (b) the lawyer’s mental state; (c) the extent of the actual or potential injury caused by the lawyer’s misconduct; and (d) aggravating and mitigating factors.”
Regarding the first three factors, the Board found that Barakat had violated duties owed to clients, the legal system and the legal profession. The Board also concluded, that based on the history of interactions with the ODC, Barakat was aware of his obligations to maintain a bona fide office in Delaware and to maintain his books and records in accordance with the Rules. Although no actual harm to clients was demonstrated, the Board concluded that Barakat’s failure to maintain adequate books and record presented a serious risk of harm to clients.
Barakat argues that the two year suspension recommended by the Board is disproportionate to the adjudicated violations. He points to In re Doughty, as support for a more lenient punishment.
CONCLUSION
For the reasons stated above, we adopt the terms of the Board’s recommendation with respect to Counts I-V, and Counts VII-XII, and dismiss Count VI. It is hereby ordered that Barakat be disciplined as follows:
1. Barakat hereby is immediately suspended from the practice of law in this State for a period of two years;
2. During the period of suspension, Barakat must fully cooperate with the ODC in its efforts to monitor his compli-anee with the suspension order and shall not: (a) have any contact directly or indirectly constituting the practice of law, including the sharing or receipt of legal fees, except that Barakat is entitled to any legal fees earned prior to the date of this order; (b) share in any legal fees earned for services by others during such period of suspension. Barakat also shall be prohibited from having any contact with clients or prospective clients or witnesses or prospective witnesses when acting as a paralegal, legal assistant, or law clerk under the supervision of a member of the Delaware Bar;
3. The Office of Disciplinary Counsel (ODC) shall file a petition in the Court of Chancery for the appointment of a Receiver for Barakat’s law practice pursuant to Rule 24 of the Delaware Lawyers’ Rules of Disciplinary Procedure; the Receiver shall provide notice to clients, adverse parties, and others as required by Rule 23 of the Delaware Lawyers’ Rules of Disciplinary Procedure; and the Receiver shall make such arrangements as may be necessary to protect the interests of any of Barakat’s clients and the public;
4. Barakat shall cooperate in all respects with the Receiver, including providing him/her with all law office books and records;
5. Barakat shall promptly pay the costs of the disciplinary proceedings in accordance with the Delaware Lawyers’ Rules of Disciplinary Procedure when presented with a statement of costs by the ODC;
7. This Order shall be disseminated by the ODC as provided in Rule 14 of the Delaware Lawyers’ Rules of Disciplinary Procedure.
. The Board addressed Count VI in only a conclusory manner that, because of the lack of analysis, gives us nothing of substance to review.
. Barakat's objections to the facts, if any, are addressed in the Analysis, infra.
. Report of the Board on Professional Responsibility, Board Case No. 2012-0019-B (July 25, 2013), at 3 (Bd. Rep.); Amended Resp. to Petition, para. 1 (Am. Resp.).
. Bd. Rep. at 4; Am. Resp., paras. 1, 6.
. Bd. Rep. at 4; Tr. at 32, 43-44, 60.
. Bd. Rep. at 4; Tr. at 43-44.
. Bd. Rep. at 5; ODC Ex. 8.
. Bd. Rep. at 9; ODC Ex. 10; Tr. at 49-50, 56-57.
. Barakat also incurred charges for other, undated use of a conference room. Bd. Rep. at 9; ODC Ex. 10.
. Bd. Rep. at 9-10; ODC Ex. 10.
. Bd. Rep. at 7-8; ODC Ex. 17.
. Supr. Ct. R. 12(d) defines a “bona fide” office as an office where the "attorney practices by being there a substantial and scheduled portion of time during ordinary business hours in the traditional work week. An attorney is deemed to be in an office even if temporarily absent from it if the duties of the law practice are actively conducted by the attorney from that office. An office must be a place where the attorney or a responsible person acting on the attorney’s behalf can be reached in person or by telephone during normal business hours and which has the customary facilities for engaging in the practice of law. A bona fide office is more than a mail drop, a summer home which is unattended during a substantial portion of the year or an answering, telephone forwarding, secretarial or similar service."
. Bd. Rep. at 5; ODC Ex. 1.
. Bd. Rep. at 6.
. Id.; ODC Ex. 4.
. Bd. Rep. at 6; ODC Ex. 5.
. Bd. Rep. at 7; ODC Ex. 6.
. ODC Ex. 7.
. Bd. Rep. at 10-11; ODC Ex. 26.
. Bd. Rep. at 11; ODC Ex. 27.
. Bd. Rep. at 11-13; ODC Ex. 28. The 2011 Audit Report noted that Barakat did not maintain monthly bank reconciliations; cash receipt entries could not be proved to deposit totals; Barakat’s retainer agreements did not state that the "fee is refundable if not earned;” and that Barakat deposited retainers directly into the operating account, or personally retained cash retainers. In addition, Bar-akat incorrectly answered four questions in his 2011 Certificate of Compliance (to this Court) regarding his books and records practices.
. Bd. Rep. at 14; ODC Ex. 29.
. Id.
. Bd. Rep. at 15; Tr. at 319, 338, 347, 365.
. Bd. Rep. at 3; Petition for Discipline.
. Id.
. A supplement to the original response was received by the Board on November 5, 2012, and a supplement to the amended response was received on February 11, 2013.
. Ms. Fry Cox is a property manager for 901 N. Market Street, and Ms. Yanacek is an assistant to Ms. Fry Cox. Both work on the fourth floor of the building and Ms. Yanacek sits in the center of the fourth floor lobby. Tr. at 24-25, 54.
. Bd. Rep. at 1-3.
. Id. at 20-29, 37.
. In re Martin, 2011 WL 2473325, at *3 (Del. June 22, 2011) (citing In re Abbott, 925 A.2d 482, 484 (Del.2007)).
. Id.
. Id.
. Id.
. Bd. Rep. at 21; Supr. Ct. R. 12(d); Prof. Cond. R. 3.4(c).
. Respondent’s Obj. at 9-10. Barakat filed a Motion in Limine prior to the hearing to bar the testimony of April Yanacek and Patty Fry Cox based on the same theory. Bd. Rep. at 2.
. Bd. Rep. at 20. Barakat’s reliance on Betts v. Townsends, Inc., 765 A.2d 531 (Del. 2000), and City of Newark v. Unemployment Ins. Appeal Bd., 802 A.2d 318 (Del.Super.Ct.2002) is misplaced. Both cases dealt with administrative bodies that had adjudicated claims. Moreover, in both cases the court held that the principles of collateral estoppel and res judicata did not apply.
. Respondent’s Obj. at 33.
. Supr. Ct. R. 12(d).
. Bd. Rep. at 7; ODC Ex. 6.
. Respondent's Obj. at 30-31, 34-35. Bara-kat also argues that the days that he is in court in Delaware should be counted toward his presence in the office. However, it is unclear how presence in court constitutes presence in the office. Barakat has admitted that “aside from stopping at the office prior to court, or to pick up mail,” he goes to the office only "to meet clients by appointment.” ODC Ex. 16.
. Tolchin v. Supreme Court of the State of N.J., 111 F.3d 1099 (3d Cir.1997).
. The Board Report refers to Rule 8.3(c). However, the language following the rule is that of 8.4(c).
. Bd. Rep. at 21.
. Respondent’s Obj. at 38-39. He claims that a change in fortune — a failure to sign new Delaware clients — caused him to be absent from the office for the remainder of 2011.
. Bd. Rep. at 7, 23; ODC Ex. 6.
. Bd. Rep. at 21-22.
. Bd. Rep. at 26-28.
. As for Count VII, the Board found that by "depositing unearned advance fees into his operating account, and by providing written retainer agreements that fail to state the advance 'fee is refundable if [it] is not earned,’ [Barakat] violated Rule 1.5(f)." Id. at 27.
. As for Count VIII, the Board found that by “depositing unearned advance fees into his operating account, [Barakat] failed to safeguard client funds in violation of Rule 1.15(a)." Id.
. As for Count IX, the Board found that by "commingling personal funds into his attorney operating account, [Barakat] violated Rule 1.15(d)(3)." Id.
. As for Count X, the Board found that by "(1) retaining advance fees for personal use and not depositing them into any account, (2) not proving cash receipt entries to deposit totals, (3) depositing unearned advance fees directly into his operating account, (4) not preparing monthly bank reconciliations, and (5) not preparing reconciled client subsidiary ledgers, [Barakat] failed to abide by the requirements for maintaining his books and records in violation of Rule 1.15(d).” Id. at 28.
. Respondent’s Obj. at 5-7.
. Daubert v. Merrell Dow Pharmaceuticals, Inc., 509 U.S. 579, 593-94, 113 S.Ct. 2786, 125 L.Ed.2d 469 (1993).
. Bd. Rep. at 26.
. Id.; Tr. at 110.
. Tr. at 110.
. Tr. at 180-81.
. Bd. Rep. at 26; Tr. at 182.
. A difficulty in evaluating Barakat’s objections arises from the general disarray of Bara-kat's accounts and records. Both auditors testified that the lack of standard records made it difficult to get a clear sense of exactly what was happening with Barakat’s accounts. In fact, McCullough could not finish the audit. Tr. at 115-123, 191.
. Respondent's Obj. at 7, 20.
. Prof. Cond. R. 1.5, Comment 10, (emphasis added).
. Id., Comment 12.
. Bd. Rep. at 27; Respondent’s Obj. at 20.
. Although Barakat asserted at certain points that his retainer fee in bankruptcy cases is earned at his initial consultation with a client, he also stated that a portion of his bankruptcy retainer is not refundable once the bankruptcy petition is substantially prepared, and that the remainder of the retainer is not refundable upon the petition’s filing. That explanation of his bankruptcy fees, and his bankruptcy retainer agreement, undermine Barakat’s claim that the bankruptcy retainer fee is fully earned at the initial consultation. Respondent’s Obj. at 16-17.
. Prof. Cond., preamble, para. 21.
. Respondent's Obj. at 17.
. Bd. Rep. at 25.
. Respondent's Obj. at 23.
. Tr. at 314.
. Bd. Rep. at 17. The Board relies on the language in the fee agreement that states that "the full fee must be paid prior to filing.” Id.
. In his 2008 and 2012 Certificates of Compliance, Barakat responded "N/A” to this question.
. Bd. Rep. at 18-19; ODC Exs. 39-43.
. Id. at 18-19, 28-29.
. Respondent’s Obj. at 21-22, 26-27.
. See, e.g., Tr. at 230-31, 239, 245, 252-54.
. In re Bailey, 821 A.2d 851, 866 (Del.2003) reinstatement granted, 842 A.2d 1244 (Del. 2004) (citing In re Lassen, 672 A.2d 988, 998 (Del.1996)).
. See In re Benson, 774 A.2d 258, 262 (Del. 2001) (“[Ejven though Benson’s violations did not result in any injury to her clients, her careless record keeping certainly had the potential to cause injury because of the difficulty
.Bd. Rep. at 33-35. The Board noted that the two mitigating factors were partially negated by the years-long span of Barakat’s wrongful conduct, and by Barakat's false and misleading statements to the ODC.
. In re Doughty, 832 A.2d 724 (Del.2003). Doughty was publicly sanctioned and placed on probation for two years.
. Id. at 736.