Jacqueline Jones v. United States Postal Service

UNITED STATES OF AMERICA
MERIT SYSTEMS PROTECTION BOARD
JACQUELINE M. JONES, DOCKET NUMBER
Appellant, CH-0752-15-0604-I-1
v.
UNITED STATES POSTAL SERVICE, DATE: February 6, 2023
Agency.
THIS FINAL ORDER IS NONPRECEDENTIAL 1
Glenn L. Smith, Esquire, Grand Rapids, Michigan, for the appellant.
Deborah L. Lisy, Esquire, Chicago, Illinois, for the agency.
BEFORE
Cathy A. Harris, Vice Chairman
Raymond A. Limon, Member
Tristan L. Leavitt, Member
FINAL ORDER
¶1 The appellant has filed a petition for review of the initial decision, which
sustained the agency’s removal action. Generally, we grant petitions such as this
one only in the following circumstances: the initial decision contains erroneous
findings of material fact; the initial decision is based on an erroneous
1
A nonprecedential order is one that the Board has determined does not add
significantly to the body of MSPB case law. Parties may cite nonprecedential orders,
but such orders have no precedential value; the Board and administrative judges are not
required to follow or distinguish them in any future decisions. In contrast, a
precedential decision issued as an Opinion and Order has been identified by the Board
as significantly contributing to the Board’s case law. See 5 C.F.R. § 1201.117(c).
2
interpretation of statute or regulation or the erroneous application of the law to
the facts of the case; the administrative judge’s rulings during either the course of
the appeal or the initial decision were not consistent with required procedures or
involved an abuse of discretion, and the resulting error affected the outcome of
the case; or new and material evidence or legal argument is available that, despite
the petitioner’s due diligence, was not available when the record closed. Title 5
of the Code of Federal Regulations, section 1201.115 ( 5 C.F.R. § 1201.115).
After fully considering the filings in this appeal, we conclude that the petitioner
has not established any basis under section 1201.115 for granting the petition for
review. Therefore, we DENY the petition for review and AFFIRM the initial
decision, which is now the Board’s final decision. 5 C.F.R. § 1201.113(b).
BACKGROUND
¶2 The appellant was a Supervisor of Distribution Operations, EAS-17,
assigned to the International Service Center and detailed to the agency’s Cardiss
Collins Processing and Distribution Center in Chicago, Illinois. Initial Appeal
File (IAF), Tab 9 at 42-43, 227, Tab 16 at 79. She was assigned to Tour 3 and
generally arrived around 2:30 p.m. Hearing Transcript (HT) at 382 (testimony of
the appellant). S.W. was a Casual Mail Handler Assistant at Cardiss Collins, who
called the appellant “Mom” or “God Mom.” IAF, Tab 16 at 31, 89; HT at 329
(testimony of the appellant). She was assigned to Tour 2 and was scheduled to
report at 1:00 p.m. IAF, Tab 16 at 88-91. When S.W. began having attendance
issues, the appellant informed another Tour 3 supervisor that S.W. was her
goddaughter and expressed an interest in ensuring S.W. remained employed
despite attendance issues. HT at 213 (testimony of T.R.).
¶3 The acting Manager of Distribution Operations on Tour 2 regularly ran
activity reports concerning her employees, allowing her to verify whether they
were performing duties for the time they were paid. HT at 139-40 (testimony of
P.M.). In doing so, she noticed the appellant was consistently entering S.W.’s
3
time in the Time and Attendance System (TACS) without S.W. being present.
IAF, Tab 9 at 51; HT at 139-41 (testimony of P.M.). After confirming S.W.’s
absence with other supervisors, she also noticed that the appellant entered S.W.’s
time in TACS right before the end of the pay period. HT at 140. As a result, the
agency began an investigation into the appellant’s actions and moved S.W. to a
work area on another floor away from the appellant’s supervision; however, the
appellant continued entering clock rings in TACS for S.W. HT at 113-14
(testimony of M.G.), 389-90 (testimony of the appellant). 2
¶4 On March 21, 2015, the agency issued a notice of proposed removal on the
charge of “Improper Recording and Adjustment of an E mployee’s Time and Pay
Level In [] TACS” based on two specifications. IAF, Tab 9 at 57-65.
Specification 1 alleged that the appellant manually input over 50 separate clock
rings for S.W. in TACS on various dates between August and December 2014
without verifying S.W.’s attendance and without a Postal Service Form 1260
(PS-1260). Id. at 57-60. Specification 2 generally alleged that the appellant
manually entered and approved a higher pay rate for S.W. without authorization
on at least 27 separate occasions on various dates between Augus t and
October 2014 without a PS-1723. Id. at 60-61. After the appellant responded
orally and in writing to the proposed removal, the deciding o fficial sustained the
charge and removed the appellant, effective July 24, 2015. Id. at 42-48; IAF,
Tab 16 at 79-83.
¶5 The appellant filed an appeal with the Board, IAF, Tab 1, disputing the
alleged facts and asserting that it was not common practice at Cardiss Coll ins to
complete PS-1260s and PS-1723s, IAF, Tab 15 at 2-10. After a hearing, the
administrative judge issued an initial decision sustaining both specifications and
2
A clock ring is an entry of relevant times that employees on duty must record in their
time and attendance records to be accurately paid. Employees at Cardiss Collins record
the following four clock rings per shift: begin tour, out to lunch, return from lunch, and
end tour. HT at 14-15 (testimony of P.S.).
4
affirming the removal. IAF, Tab 38, Initial Decision (ID) at 5-17, 20-17.
Regarding Specification 1, she found that, because the appellant was not present
at the facility during S.W.’s start time, did not check with S.W.’s supervisors
before entering S.W.’s time into TACS, and took no other reasonable steps to
determine whether S.W. was at work, the appellant improperly recorded and
adjusted S.W.’s time in TACS. ID at 10. She also found that the agency
demonstrated that PS-1260s were commonly used to document clock ring
adjustments and that the appellant failed to use them for any of the time entries.
ID at 10-11. Regarding Specification 2, the administrative judge found that the
agency also had met its burden of showing by preponderant evidence that the
appellant improperly entered higher-level pay for S.W. ID at 16-17.
¶6 The appellant has filed a petition for review arguing that the administrative
judge misconstrued the charge. Petition for Review (PFR) File, Tab 5 at 6 -9. She
also argues that the agency failed to prove both that Cardiss Collins required the
use of PS-1260s and that S.W. was not at work during the times for which the
appellant gave her credit. Id. at 9-12. Finally, she challenges the appropriateness
of the penalty of removal. Id. at 12-21. The agency has filed an opposition to the
petition, to which the appellant has filed a reply. PFR File, Tabs 8, 11.
DISCUSSION OF ARGUMENTS ON REVIEW
The administrative judge properly construed the charge.
¶7 In determining how charges are to be construed, the Board will examine the
structure and language of the proposal notice. Tom v. Department of the Interior,
97 M.S.P.R. 395, ¶ 17 (2004). In this regard, an adverse action charge usually
consists of two parts: (1) a name or label that generally characterizes the
misconduct; and (2) a narrative description of the actions that constitute the
misconduct. Walker v. Department of the Army, 102 M.S.P.R. 474, ¶ 7 (2006).
The Board may not split a single charge into several independent charges and
then sustain one of the newly formulated charges, which represents only a portion
5
of the original. Burroughs v. Department of the Army, 918 F.2d 170, 172 (Fed.
Cir. 1990). However, the prohibition against charge splitting depends on whether
the charge is based on a single act or on more than one act. Walker, 102 M.S.P.R.
474, ¶ 7. A charge that is based on more than one act can be divided into
multiple specifications or charges, each corresponding to the separate acts
alleged. Id. Here, appellant’s claim that the administrative judge improperly
construed the charge is twofold. First, the appellant argues that the
administrative judge improperly separated the acts of misconduct outlined in the
charge. PFR File, Tab 5 at 6-7. Second, the appellant argues that the
administrative judge erred in concluding that she improperly “adjusted” S.W.’s
time in TACS. Id. at 7-9. We find that neither argument has merit.
Separation of acts of misconduct
¶8 The appellant argues that the administrative judge improperly relied on
Fairley v. U.S. Postal Service, 63 M.S.P.R. 545 (1994), to allow the agency to
split the charge into two specifications. PFR File, Tab 5 at 6; ID at 5 n.1. In
Fairley, the Board held that, when a single charge contains two separate acts of
misconduct that are not dependent on each other and do not comprise a single
inseparable event, each distinct element may be sustained as a separate charge.
63 M.S.P.R. at 548-49. The appellant argues that the Board’s holding in Fairley
is inconsistent with the court’s ruling in Burroughs and encourages the Board to
reverse its position in Fairley. PFR File, Tab 5 at 6-7.
¶9 The court in Burroughs compared the facts of that case, which involved one
charge with multiple elements, to a hypothetical situation in which more than one
event or factual specification is set out to support a single charge. Burroughs,
918 F.2d at 172. This is precisely the situation that presented in Fairley, which
ultimately relied on Burroughs in arriving at its conclusion. Fairley, 63 M.S.P.R.
at 547-49; see Alvarado v. Department of the Air Force, 103 M.S.P.R. 1, ¶¶ 15-16
(2006) (discussing the interplay between the holdings in Burroughs and Fairley),
aff’d, 626 F. Supp. 2d 1140 (D.N.M. 2009), aff’d, 490 F. App’x 932 (10th Cir.
6
2012). Therefore, these two holdings are not inconsistent with one another but
rather address two different structures of a single charge. Thus, we find no
reason to revisit our holding in Fairley.
“Adjustment” of time in TACS
¶10 The appellant also argues that the administrative judge erred in interpreting
the language of the charge when she found that the appellant improperly adjusted
S.W.’s TACS report to show that she was working. PFR File, Tab 5 at 7 -9. The
appellant argues that she only “entered” S.W.’s time and did not “adjust” it, id.
at 7-8, a position that the administrative judge found to be “disingenuous,” ID
at 12. On review, the appellant relies on testimony from her supervisor to
demonstrate the difference between “entering” and “adjusting” time. PFR File,
Tab 5 at 8-9. Upon our review of the hearing transcript, however, her supervisor
never testified about what it meant to “adjust” a TACS report. HT at 100-30
(testimony of M.G.). Rather, she testified regarding her understanding of what it
meant to “enter,” “alter,” or “change” a TACS report. HT at 131-32 (testimony
of M.G.). Given that the appellant’s argument relies on a technical interpretation
of the word “adjust,” and her proffered evidence of the appropri ate interpretation
of that does not include the word itself, we find this claim to be unpersuasive.
¶11 Further, because this is a narrative charge, it must be viewed in light of the
accompanying specifications and circumstances and should not be technicall y
construed. Shibuya v. Department of Agriculture, 119 M.S.P.R. 537, ¶ 14 (2013).
Here, the narrative in the proposal notice mak es clear that, when the appellant
input incorrect entries, she thereby adjusted or changed the TACS report to reflect
that S.W. worked hours that she did not work. IAF, Tab 9 at 57 -60. The
administrative judge found that, although the appellant may have “input” or
“entered” S.W.’s time, the reality is that she adjusted or changed the TACS report
to show that an employee was working. ID at 12. We agree. When the appellant
input the incorrect entries, she did “adjust” the time, changing it from what
otherwise would have resulted in an error in the TACS report and no pay for an
7
employee who was not working, to an entry that resulted in what looked like an
errorless TACS report and pay for an undeserving employee. As such, we find
the appellant’s semantic distinction to be unconvincing. See Cole v. Department
of the Air Force, 120 M.S.P.R. 640, ¶ 8 (2014) (stating that an agency is required
to prove only the essence of its charge).
The agency proved its charge by preponderant evidence.
¶12 Generally, an agency is required to prove its charges in an adverse action
appeal by preponderant evidence. 5 U.S.C. § 7701(c)(1)(B). A preponderance of
the evidence is that degree of relevant evidence that a reasonable person,
considering the record as a whole, would accept as sufficient to find that a
contested fact is more likely to be true than untrue. 5 C.F.R. § 1201.4(q). On
review, the appellant disputes the administrative judge’s fin dings that the agency
proved that completing a PS-1260 was required and that S.W. was not working
during the times that the appellant recorded for her, and thus, the TACS entries
were improper. 3
3
The majority of the appellant’s petition for review challenges the administrative
judge’s findings concerning Specification 1. However, the appellant appears to
summarily challenge the administrative judge’s findings regarding Specification 2.
PFR File, Tab 5 at 15-16. She disagrees with the administrative judge’s “conclusions
regarding the facts supporting this allegation” and reiterates hearing testimony and
evidence that previously was considered by the administrative judge. Id. The
administrative judge found that the agency proved that the appellant entered higher-
level pay on S.W.’s TACS without formal authorization. ID at 16 -17. We find that the
appellant’s generalized assertions on review concerning Specification 2 amount to
nothing more than mere disagreement with the administrative judge’s conclusions, and
we find no basis to disturb these findings. See, e.g., Crosby v. U.S. Postal Service,
74 M.S.P.R. 98, 105-06 (1997) (finding no reason to disturb the administrative judge’s
findings when she considered the evidence as a whole, drew appropriate inferences, and
made reasoned conclusions); Broughton v. Department of Health & Human Services ,
33 M.S.P.R. 357, 359 (1987) (same).
8
Use of a PS-1260
¶13 The appellant argues that she was not required to complete a PS-1260
following an adjustment of a TACS entry and that any claim that she was required
to complete one contradicts agency policy. PFR File, Tab 5 at 10-11. The
appellant points to the agency’s F-21 Handbook, which permits supervisors to
manually enter missing clock rings according to the supervisor’s best estimate of
the time that the clock rings would have been recorded and does not mention a
PS-1260. Id. at 9-10. She also argues that on the back of the form is a statement
indicating that its completion is voluntary. Id. at 10-11. Finally, she argues that
she followed the lead of other coworkers who did not use a PS-1260. Id. at 11.
¶14 The administrative judge found that the use of PS-1260s was customary for
record-keeping purposes when an employee does not have a time card and there is
a clock ring error and that the appellant did not use any PS-1260s when recording
S.W.’s time. ID at 10-11. In making this finding, she relied on the testimony of
at least four witnesses. ID at 11-12. The appellant’s supervisor testified that the
form is a standard Postal Service form that was available on the agency’s website
and should be issued to anyone without a time card when entering time on their
behalf. HT at 103 (testimony of M.G.). She also testified that she specifically
mentioned the form in an email to the appellant. Id. at 104-05; IAF, Tab 16
at 66-67. Two supervisors, one of whom was another Tour 3 supervisor similar to
the appellant, testified that they used the forms when employees were missing
clock rings. HT at 173 (testimony of T.A.), 210-12, 215 (testimony of T.R.). A
fourth witness testified that, although she has entered time without a PS-1260, she
would always obtain one afterwards. HT at 156-57 (testimony of P.M.).
¶15 The administrative judge additionally found that the coworker relied upon
by the appellant to bolster her assumption that PS-1260s were not used also was
removed in 2015 on the charge of “Improper Record and Adjustment of an
Employee’s Time.” ID at 11; HT at 246 (testimony of D.R.), 307-08 (testimony
of L.A.). She also did not credit the appellant’s testimony that supervisors on
9
Tour 3 at Cardiss Collins did not use the form. ID at 11 -12; HT at 345-46, 351
(testimony of the appellant). We must defer to this determination, which is
implicitly based upon the appellant’s demeanor. See Purifoy v. Department of
Veterans Affairs, 838 F.3d 1367, 1372-73 (Fed. Cir. 2016) (stating that the Board
must defer to an administrative judge’s determinations when they are “necessarily
intertwined” with an analysis of the witness’s demeanor).
¶16 After our review of the record, we find no basis to disturb the initi al
decision in this regard. Significantly, the charging document does not assert, and
the administrative judge did not find, that completing a PS-1260 was required and
that the appellant failed to meet that requirement. IAF, Tab 9 at 57-60; ID at 10.
Instead, the proposal notice only acknowledges that there were no completed
forms as evidence to prove the charge that the appellant improperly recorded
S.W.’s time in TACS. IAF, Tab 9 at 57-60. Thus, although we agree with the
appellant that the evidence does not demonstrate that PS-1260s were required, the
agency’s charge did not claim that it was required. Rather , the agency put forth
several witnesses collectively asserting that PS-1260s customarily were used to
document clock ring adjustments.
¶17 Concerning the F-21 Handbook, we note that it was not included in the
record below or in the appellant’s petition for review. HT at 251-52 (testimony
of D.R.). Moreover, it is clear that the statement on the back of the PS-1260
relates to the agency’s privacy policies and does not provide any guidance
towards an employee’s job duties or what customarily is expected of an employee
serving in the appellant’s capacity. Regardless of whether these documents
permitted a voluntary entry of time reflecting a supervi sor’s best estimate of an
employee’s time, we find that the agency still established through witness
testimony that it was more likely than not that the completion of a PS-1260 was
customary and that the appellant failed to complete any in her entry of S.W .’s
time. Accordingly, we find that the appellant has not provided any evidence on
10
review that would require a reversal of the initial decision’s findings in this
regard.
Improper TACS entries
¶18 The appellant also argues on review that the agency failed to prove that
S.W. was not present at work during the times it alleges the appellant improperly
recorded for her. PFR File, Tab 5 at 11-12. The appellant points to sworn
statements and testimony from S.W. and four other witnesses to show that S.W.
was present at work during the times for which she was paid. Id.; IAF, Tab 15
at 160-68. The appellant claims, moreover, that employees sometimes used a
broken door or “piggybacked” with others to enter the facility and that sometimes
employees would leave the facility with management’s knowledge to move their
cars in the parking lot, resulting in different door rings. IAF, Tab 15 at 29-33,
171; HT at 198 (testimony of C.P.).
¶19 The administrative judge found that the statements from the appellant’s
coworkers were “vague and conclusory” and, therefore, insufficient to establish
that S.W. was present at work on time on the days in question. ID at 7-8. She
further found that the agency’s evidence regarding the door ring data contained
sufficient information to indicate that S.W. arrived at the facility or left at times
other than those entered by the appellant. ID at 8 -9. She also considered the
agency’s evidence of available data concerning S.W.’s pa rking lot entrances and
her entrances and exits from the building, and concluded that it was more likely
than not that S.W. was absent from Cardiss Collins during times the appellant
authorized her to receive pay. Id.¶20 We agree with the administrative judge’s finding that the agency met its
burden. To prove the facts alleged in Specification 1, and, ultimately, the charge
of “Improper Recording and Adjustment of an Employee’s Time and Pay Level in
[] TACS,” the agency set out to show that the appellant recorded time for S.W. in
TACS on various dates and times during which S.W. had not actually worked and
that she failed to verify S.W.’s actual time. IAF, Tab 9 at 57-60. A witness for
11
the agency testified regarding S.W.’s pattern of not reporting to work on time and
her observations on how the appellant recorded S.W.’s time. HT at 139-41
(testimony of P.M.). The agency also relied on clock and door ring records, both
of which provided specific dates and times of S.W.’s entry or exit, and contrasted
those records with S.W.’s TACS entries, which were entered by the appellant.
IAF, Tab 9 at 58-60. Neither the appellant nor any of her witnesses dispute d any
particular dates or times; they simply provided explanations as to why the
agency’s data may not have reflected S.W.’s actual entry or exit. Regardless,
assuming there was a genuine dispute as to whether S.W. was present at work at
the times the agency asserts she was not, the instant adverse action is against the
appellant, not S.W., and the administrative judge found that the appellant failed
to take reasonable steps to verify S.W.’s attendance before adjusting her TACS
and therefore improperly recorded and adjusted her time. ID at 9-10, 13, 17.
This finding regarding the appellant’s verification efforts has not been challenged
on review, and, based on our review of the record, we find no reason to disturb
it. 4
¶21 Based on the foregoing, we find that the administrative judge properly
weighed the evidence put forth by both parties and concluded that it was more
likely than not that the appellant improperly recorded and adjusted an employee’s
time in TACS as charged. IAF, Tab 9 at 42-47, 57-60. The appellant’s
4
The appellant relies on Wells v. Department of Defense, 53 M.S.P.R. 637, 643 (1992),
to emphasize that it is the agency’s obligation to demonstrate that S.W. was not present
for the hours for which she received credit and that merely establishing that S.W. was
not seen at work does not establish that S.W. did not work the time in question. PFR
File, Tab 5 at 11-12. The appellant’s reliance on Wells is misplaced. In that case, the
appellant was charged with improperly claiming overtime hours for himself without
being present at work, Wells, 53 M.S.P.R. at 639, while in the instant case, the appellant
is charged with improperly recording and adjusting another employee’ s time and
attendance records, IAF, Tab 9 at 57. Moreover, the agency in Wells did not specify the
dates on which it alleged the appellant improperly claimed undue overtime hours ,
Wells, 53 M.S.P.R. at 640, whereas in the instant case, the agency provided a detailed
record of the dates and times in question, IAF, Tab 9 at 58-60.
12
arguments on review amount to a mere disagreement with the administrative
judge’s conclusions after weighing the evidence, and we find that the appellant
has not provided a basis to disturb those findings. See, e.g., Crosby v. U.S. Postal
Service, 74 M.S.P.R. 98, 105-06 (1997) (finding no reason to disturb the
administrative judge’s findings when she considered the evidence as a whole,
drew appropriate inferences, and made reasoned conclusions); Broughton v.
Department of Health & Human Services, 33 M.S.P.R. 357, 359 (1987) (same).
The administrative judge properly determined that the penalty of removal was
within the bounds of reasonableness.
¶22 The appellant also challenges on review the agency’s consideration of the
Douglas factors when it assessed the penalty of removal. PFR File, Tab 5
at 12-21; see Douglas v. Veterans Administration, 5 M.S.P.R. 280, 305-06 (1981).
When all of the agency’s charges are sustained, the Board will review the
agency-imposed penalty only to determine if the agency considered all relevant
factors and exercised management discretion within the tolerable limits of
reasonableness. Ellis v. Department of Defense, 114 M.S.P.R. 407, ¶ 11 (2010).
The Board will modify the agency-imposed penalty only when it finds the agency
failed to weigh relevant factors or the penalty clearly exceeds the bounds of
reasonableness. Douglas, 5 M.S.P.R. at 306.
¶23 In the decision letter, the deciding official considered the nature and
seriousness of the appellant’s misconduct and concluded that the offense was “a
serious one.” IAF, Tab 9 at 43. He also considered that the appel lant was a
supervisor, and thus held to a higher standard of performance and conduct, and
that her misconduct could not be tolerated by any employee, especially by a
management employee. Id. at 44. He further stated that he had lost confidence
and trust in the appellant’s ability to perform her duties on any level. Id. He also
considered the appellant’s length of service and lack of discipline as favorable to
the appellant, but he found that these factors were outweighed by the seriousness
and severity of the misconduct. Id. He also considered the adequacy and
13
effectiveness of alternative sanctions, but determined that removal was the
appropriate penalty. Id. at 45.
¶24 On review, the appellant argues that the deciding official and administrative
judge did not properly consider alleged comparators. PFR File, Tab 5 at 13,
18-20. She also asserts that, although the deciding official and administrative
judge concluded that the appellant was properly trained, her actual training was
insufficient to put her on notice of what was required of her. Id. at 17-18. The
appellant also argues that the deciding official provided conflicting information
regarding the appellant’s lack of remorse for her misconduct. Id. at 16-17.
Similarly situated comparators
¶25 Regarding the appellant’s argument that she was not treated similarly to
other employees who engaged in similar conduct, the administrative judge found
that none of the employees put forth by the appellant had enough similarity
between both the nature of the comparators’ misconduct and the other factors to
lead a reasonable person to conclude that the agency treated similarly situated
employees differently. ID at 24.
¶26 The appellant claims that a coworker, L.A., initially was removed by the
agency for similar misconduct but was, at the time of the hearing, employed by
the agency, suggesting that he must have received a lesser penalty. PFR File,
Tab 5 at 18-19. The administrative judge found that L.A.’s current employment
was the result of a settlement agreement with the agency and that his current
status had no bearing on whether he was an adequate comparator. ID at 24 n.6.
We agree. When another employee receives a lesser penalty, despite apparent
similarities in circumstances, as the result of a settlement agreement, the agency
is not required to explain the difference in treatment. Davis v. U.S. Postal
Service, 120 M.S.P.R. 457, ¶ 10 (2013). Here, L.A. is not a valid comparator
because, although he was removed from his position, he ultimately reached a
settlement resolving the discipline. HT at 246-47 (testimony of D.R.); ID at 24
14
n.6. Thus, the appellant’s argument regarding L.A. as an alleged comparator has
no merit.
¶27 The appellant also asserts that another employee, R.Y., only received a
demotion for improper recording of clock rings in 2010. PFR File, Tab 5
at 18-19; IAF, Tab 15 at 257-70. The administrative judge found that there was
not enough similarity between the appellant and R.Y. for him to be considered an
adequate comparator because R.Y. was not alleged to have had a personal
relationship with the employee whose time was entered improperly or to have
engaged in misconduct related to the higher level of pay without authorization.
ID at 24. We agree. The record makes clear that pertinent components of the
misconduct resulting in the appellant’s removal were the special relationship
between the appellant and S.W. and the unsupported increased pay of another
employee. IAF, Tab 9 at 42-43, 60-61. Because R.Y. was not alleged to have
engaged in either, the administrative judge appropriately concluded t hat he was
not an adequate comparator.
Whether the appellant was properly trained
¶28 The appellant also argues that the deciding official improperly used her
training as an aggravating factor. PFR File, Tab 5 at 17-18. She points to several
courses listed in the proposal notice and relied upon in the decision letter
regarding training for supervisors in Time and Attendance and the use of TACS ,
and claims that she did not participate in the listed courses. Id. She admits that
she did complete a 4-hour TACS training class, but she claims that it was very
limited and did not address the use of PS-1260s. Id. at 18.
¶29 The appellant’s training log lists the relevant courses that were detailed in
the proposal notice. IAF, Tab 9 at 231-33. The appellant challenges these
records by noting that, in the “Completion Progress” column corresponding to
each training course, the column reflects “0.00” for the courses listed in the
proposal notice. PFR File, Tab 5 at 17-18. During the hearing, however, the lead
Manager of Distribution Operations testified that a “0.00” in the “Completion
15
Progress” column does not mean that the course was not completed but rather
indicates that the course was completed in a classroom. HT at 19-22 (testimony
of P.S.). From our review of the training log, it appears that the witness’s
testimony is confirmed by the log itself, as a significant portion of the courses
that have a corresponding “0.00” for their “Completion Progress” are also listed
as having occurred in the classroom, provided in the “Delivery Method” column.
IAF, Tab 9 at 231-33. Further, the training log displays a checkmark in the
“Pass” column when a course had been completed, and it is indisputable that the
courses listed in the proposal notice and final decision have checkmarks in the
pass column. Id.; HT at 19-22 (testimony of P.S.).
¶30 In addition to the training logs, the appellant’s supervisor testified
regarding the appellant’s training. HT at 101, 106 (testimony of M.G.). She
testified that, for the appellant to have access to TACS, she would have had to
have been trained on the system. Id. at 106. She admitted that she did not
provide her with specific training on PS-1260s, but she testified regarding an
email sent to the appellant and several others wherein she highlighted a “best
practices” suggesting that anyone missing a timecard should be given a PS-1260
to ensure that their time is entered properly. IAF, Tab 16 at 66; HT at 115-16
(testimony of M.G.).
¶31 We find that the record establishes that the appellant received proper
training. Our review of the training record and relevant testimony indicate s that
it is more likely than not true that the appellant received the relevant training
courses. Nonetheless, even if we assume that the appellant had not actually
participated in the courses listed in the proposal notice, we still would reach the
same conclusion. The record contains several uncontested confirmations of the
appellant’s training. For example, the appellant acknowledged during her
investigative interview that she received TACS training consisting of a 1-day
training class and a weeklong online course. IAF, Tab 9 at 225; HT at 51
(testimony of P.S.). She confirmed this again during the hearing. HT at 325-26
16
(testimony of the appellant). The appellant also stated in her written reply to the
proposal notice that, although she had no formal training in supervision and
timekeeping, she did have “limited training.” IAF, Tab 16 at 79, 81.
Additionally, in an internal email from the deciding official to another agency
official, the deciding official stated that, during his oral interview of the
appellant, the appellant confirmed that she had 4 hours of training. Id. at 19.
Based on the foregoing, we find that the deciding official did not err in
considering the issue of training as an aggravating factor.
Whether the appellant demonstrated a lack of remorse
¶32 In her petition for review, the appellant argues that the record contains
conflicting information regarding whether she expressed remorse for her actions.
PFR File, Tab 5 at 16-17. The removal letter states that the appellant failed to
show any remorse. IAF, Tab 9 at 44. However, during her investigative
interview, the appellant stated that “[t]his is a lesson learned” and that she now
knows she needs to “follow through” and get the PS-1260. Id. at 223-25.
Further, the appellant testified at the hearing that she regretted not following
through to get the proper documentation. HT at 353 (testimony of the appellant).
Importantly, the deciding official testified at the hearing that he would not refute
the notion that the appellant told him that she learned from her actions and that
she would use the proper forms in the future. HT at 254-55 (testimony of D.R.).
Based on the record evidence, we find that the appellant’s alleged lack of remorse
should not have been considered as an aggravating factor. Although the deciding
official and the administrative judge concluded that the appellant continuously
shifted blame to others and deflected responsibility, ID at 26; IAF, Tab 9 at 43,
the record is clear that the appellant exhibited some degree of remorse for her
own actions. Thus, to consider this factor as an aggravating factor was an error.
¶33 Because the deciding official failed to appropriately consider the lack of
remorse and potential for rehabilitation factor, a factor that he deemed relevant by
explicitly discussing it in the decision letter, the agency’s penalty determination
17
is not entitled to deference. Von Muller v. Department of Energy, 101 M.S.P.R.
91, ¶¶ 18-21 (2005), aff’d, 204 F. App’x 17 (Fed. Cir. 2006), and modified on
other grounds by Lewis v. Department of Veterans Affairs, 113 M.S.P.R. 657(2010), overruled on other grounds by Singh v. U.S. Postal Service, 2022 MSPB
15, ¶ 9. Nonetheless, we find that, due to the seriousness and severity of the
appellant’s misconduct and the nature of the appellant’s position, duties, and
responsibilities as a supervisor, the penalty of removal is within the bounds of
reasonableness. Martin v. Department of Transportation, 103 M.S.P.R. 153, 157
(2006) (stating that, in assessing whether the agency’s selected penalty is within
the tolerable limits of reasonableness, the most important factor is the nature and
seriousness of the misconduct and its relation to the employee’s duties, position,
and responsibilities), aff’d, 224 F. App’x 974 (Fed. Cir. 2007). Accordingly, we
will not disturb the agency’s selected penalty of removal.
¶34 We have considered the appellant’s arguments on review but have
concluded that a different outcome is not warranted. Accordingly, we affirm the
initial decision.
NOTICE OF APPEAL RIGHTS 5
You may obtain review of this final decision. 5 U.S.C. § 7703(a)(1). By
statute, the nature of your claims determines the time limit for seeking such
review and the appropriate forum with which to file. 5 U.S.C. § 7703(b).
Although we offer the following summary of available appeal rights, the Merit
Systems Protection Board does not provide legal advice on which option is most
appropriate for your situation and the rights described below do not represent a
statement of how courts will rule regarding which cases fall within their
jurisdiction. If you wish to seek review of this final decision, you should
5
Since the issuance of the initial decision in this matter, the Board may have updated
the notice of review rights included in final decisions. As indicated in the notice, the
Board cannot advise which option is most appropriate in any matter.
18
immediately review the law applicable to your claims and carefully follow a ll
filing time limits and requirements. Failure to file within the applicable time
limit may result in the dismissal of your case by your chosen forum.
Please read carefully each of the three main possible choices of review
below to decide which one applies to your particular case. If you have questions
about whether a particular forum is the appropriate one to review your case, you
should contact that forum for more information.
(1) Judicial review in general. As a general rule, an appellant seeking
judicial review of a final Board order must file a petition for review with the U.S.
Court of Appeals for the Federal Circuit, which must be received by the court
within 60 calendar days of the date of issuance of this decision. 5 U.S.C.
§ 7703(b)(1)(A).
If you submit a petition for review to the U.S. Court of Appeals for the
Federal Circuit, you must submit your petition to the court at the
following address:
U.S. Court of Appeals
for the Federal Circuit
717 Madison Place, N.W.
Washington, D.C. 20439
Additional information about the U.S. Court of Appeals for the Federal
Circuit is available at the court’s website, www.cafc.uscourts.gov. Of particular
relevance is the court’s “Guide for Pro Se Petitioners and Appellants,” which is
contained within the court’s Rules of Practice, and Forms 5, 6, 10, and 11.
If you are interested in securing pro bono representation for an appeal to
the U.S. Court of Appeals for the Federal Circuit, you may visit our website at
http://www.mspb.gov/probono for information regarding pro bono representation
for Merit Systems Protection Board appellants before the Federal Circuit. The
Board neither endorses the services provided by any attorney nor warrants that
any attorney will accept representation in a given case.
19
(2) Judicial or EEOC review of cases involving a claim of
discrimination. This option applies to you only if you have claimed that you
were affected by an action that is appealable to the Board a nd that such action
was based, in whole or in part, on unlawful discrimination. If so, you may obtain
judicial review of this decision—including a disposition of your discrimination
claims—by filing a civil action with an appropriate U.S. district court ( not the
U.S. Court of Appeals for the Federal Circuit), within 30 calendar days after you
receive this decision. 5 U.S.C. § 7703(b)(2); see Perry v. Merit Systems
Protection Board, 582 U.S. ____ , 137 S. Ct. 1975 (2017). If you have a
representative in this case, and your representative receives this decision before
you do, then you must file with the district court no later than 30 calendar days
after your representative receives this decision. If the action involves a claim of
discrimination based on race, color, religion, sex, national origin, or a disabling
condition, you may be entitled to representation by a court-appointed lawyer and
to waiver of any requirement of prepayment of fees, costs, or other security. See
42 U.S.C. § 2000e-5(f) and 29 U.S.C. § 794a.
Contact information for U.S. district courts can be found at their respective
websites, which can be accessed through the link below:
http://www.uscourts.gov/Court_Locator/CourtWebsites.aspx.
Alternatively, you may request review by the Equal Employment
Opportunity Commission (EEOC) of your discrimination claims only, excluding
all other issues. 5 U.S.C. § 7702(b)(1). You must file any such request with the
EEOC’s Office of Federal Operations within 30 calendar days after you receive
this decision. 5 U.S.C. § 7702(b)(1). If you have a representative in this case,
and your representative receives this decision before you do, then you must file
with the EEOC no later than 30 calendar days after your representative receives
this decision.
If you submit a request for review to the EEOC by regular U.S. mail, the
address of the EEOC is:
20
Office of Federal Operations
Equal Employment Opportunity Commission
P.O. Box 77960
Washington, D.C. 20013
If you submit a request for review to the EEOC via commercial delivery or
by a method requiring a signature, it must be addressed to:
Office of Federal Operations
Equal Employment Opportunity Commission
131 M Street, N.E.
Suite 5SW12G
Washington, D.C. 20507
(3) Judicial review pursuant to the Whistleblower Protection
Enhancement Act of 2012. This option applies to you only if you have raised
claims of reprisal for whistleblowing disclosures under 5 U.S.C. § 2302(b)(8) or
other protected activities listed in 5 U.S.C. § 2302(b)(9)(A)(i), (B), (C), or (D).
If so, and your judicial petition for review “raises no challenge to the Board’s
disposition of allegations of a prohibited personnel practice described in section
2302(b) other than practices described in section 2302(b)(8), or 2302(b)(9)(A)(i),
(B), (C), or (D),” then you may file a petition for judicial review either with the
U.S. Court of Appeals for the Federal Circuit or any court of appeals of
competent jurisdiction. 6 The court of appeals must receive your petition for
review within 60 days of the date of issuance of this decision. 5 U.S.C.
§ 7703(b)(1)(B).
6
The original statutory provision that provided for judicial review of certain
whistleblower claims by any court of appeals of competent jurisdiction expired on
December 27, 2017. The All Circuit Review Act, signed into law by the Presiden t on
July 7, 2018, permanently allows appellants to file petitions for judicial review of
MSPB decisions in certain whistleblower reprisal cases with the U.S. Court of Appeals
for the Federal Circuit or any other circuit court of appeals of competent juris diction.
The All Circuit Review Act is retroactive to November 26, 2017. Pub. L. No. 115 -195,
132 Stat. 1510.
21
If you submit a petition for judicial review to the U.S. Court of Appeals for
the Federal Circuit, you must submit your petition to the court at the
following address:
U.S. Court of Appeals
for the Federal Circuit
717 Madison Place, N.W.
Washington, D.C. 20439
Additional information about the U.S. Court of Appeals for the Federal
Circuit is available at the court’s website, www.cafc.uscourts.gov. Of particular
relevance is the court’s “Guide for Pro Se Petitioners and Appellants,” which is
contained within the court’s Rules of Practice, and Forms 5, 6, 10, and 11.
If you are interested in securing pro bono representation for an appeal to
the U.S. Court of Appeals for the Federal Circuit, you may visit our website at
http://www.mspb.gov/probono for information regarding pro bono representation
for Merit Systems Protection Board appellants before the Federal Circuit. The
Board neither endorses the services provided by any attorney nor warrants that
any attorney will accept representation in a given case.
Contact information for the courts of appeals can be found at their
respective websites, which can be accessed through the link below:
http://www.uscourts.gov/Court_Locator/CourtWebsites.aspx.
FOR THE BOARD: /s/ for
Jennifer Everling
Acting Clerk of the Board
Washington, D.C.