PATRICIA ASCOLESE VS. BOARD OF EDUCATION OF THE TOWNSHIP OF NORTH BERGEN (NEW JERSEY COMMISSIONER OF EDUCATION)

NOT FOR PUBLICATION WITHOUT THE
APPROVAL OF THE APPELLATE DIVISION
This opinion shall not "constitute precedent or be binding upon any court." Although it is posted on the
internet, this opinion is binding only on the parties in the case and its use in other cases is limited. R. 1:36-3.
SUPERIOR COURT OF NEW JERSEY
APPELLATE DIVISION
DOCKET NO. A-2489-17T4
PATRICIA ASCOLESE,
Petitioner-Appellant,
v.
BOARD OF EDUCATION OF
THE TOWNSHIP OF NORTH
BERGEN, HUDSON COUNTY,
GEORGE SOLTER, Superintendent,
and STEVEN SOMICK, Business
Administrator,
Respondents-Respondents.
_______________________________
Argued April 2, 2019 – Decided September 3, 2019
Before Judges Rothstadt and Natali.
On appeal from the New Jersey Commissioner of
Education, Docket No. 19-1/17.
Casey R. Langel argued the cause for appellant
(Genova Burns, LLC, attorneys; Angelo J. Genova and
Casey R. Langel, of counsel and on the briefs).
Kevin W. Hanly argued the cause for respondents
Board of Education of Township of North Bergen,
Hudson County, George Solter, and Steven Somick.
Gurbir S. Grewal, Attorney General, attorney for
respondent Commissioner of Education (Laurie L.
Fichera, Deputy Attorney General, on the statement in
lieu of brief).
PER CURIAM
Petitioner Patricia Ascolese is the widow of the late Vincent Ascolese,
who before his retirement in 2012 was an educator, coach and Assistant
Superintendent in the Township of North Bergen's school district. She appeals
from the December 27, 2017 final agency decision of the State Commissioner
of Education (Commissioner) that adopted the September 27, 2017 Initial
Decision of an Administrative Law Judge (ALJ), dismissing her petition against
respondents the Board of Education of the Township of North Bergen (Board);
George Solter, the Board's Superintendent; and Steven Somick, the Board's
Business Administrator (BA).
The petition alleged that the Board improperly calculated petitioner's late
husband's reimbursement for his uncompensated, unused sick and vacation days.
In response to an application filed by the Board, the ALJ recommended that the
petition be dismissed as untimely under the "ninety-day rule" set forth in
N.J.A.C. 6A:3-1.3(i). The Commissioner adopted that recommendation, setting
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forth her reasons in a written decision. We affirm because we conclude the
Commissioner's determination that the petition was untimely was supported by
the evidence in the record and was legally correct.
The facts taken from the record as found by the ALJ and adopted by the
Commissioner are summarized as follows. Vincent1 was employed by the Board
from September 1973 to January 2012, when he retired. During his service, he
accumulated 495 available, unused sick, vacation, and personal days.
Prior to the 2009-2010 school year, Vincent was diagnosed with cancer.
Due to his illness, he was unable to perform his duties as Assistant
Superintendent, but continued to coach football on a voluntary basis throughout
the 2011 season.
Prior to March 25, 2010, Vincent met with the Board's counsel to discuss
his available sick and vacation days. On March 25, 2010, the Board's counsel
sent Vincent a copy of a memorandum to the district's superintendent confirming
that Vincent planned on using seventy-six sick days from March 8, 2010 through
the end of the school year on June 30, 2010.
1
We refer to the Acoleses by their first names to avoid any confusion created
by their common surname. No disrespect is intended.
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In a later response to that memo, Vincent wrote to the Superintendent that
he agreed that he had "accumulated 495 sick, personal and vacation days."
Vincent also advised that he in fact used sick days from March 8, 2010 until
June 30, 2010—a total of seventy-six days—due to his illness. He also stated
that he planned to use vacation days from July 1, 2010 until December 31, 2010.
Vincent did not return to work in 2011, using additional sick days from
January 1, 2011 through July 31, 2011. As of that date, he had 184 days left.
On August 10, 2011, he sent another memorandum, clarifying that he used
vacation days from July 1, 2010 until December 31, 2010. He stated that he
used a total of 250 sick and vacation days during the 2010-2011 school year and,
as of July 30, 2011, had 184 remaining days. He also stated his intent to retire
as of January 6, 2012. 2
At some point before August 30, 2012, Vincent met with Somick, the
district's BA, to discuss his retirement. At that meeting, Somick advised Vincent
that he would be paid $74,553.92 for his outstanding unused time. According
2
Patricia contended that the two typed memoranda alleged to have been sent by
Vincent could not have been written by him because he never learned how to
type and because the signatures on the memoranda did not match his signature.
She also alleged that her husband did not use any sick days whatsoever while
employed.
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to Somick, Vincent agreed with the number of days outstanding and believed
that the value of that time would be calculated in accordance with his contract
with the Board.3
On August 30, 2012, the Board sent Vincent a net check for $8,564.62,
representing $10,000 in pre-tax earnings, which cleared on the same day. On
July 11, 2013, it sent a second net check for $40,127.35, representing $64,563.92
in pre-tax earnings, which cleared on July 22, 2013. Each check was endorsed
by Vincent and Patricia. Both checks' "codes" were "T – Termination," but were
sent without any additional explanation or accompanying memoranda.
In the spring of 2014, Vincent's son, Michael, met with one of the Board's
attorneys to discuss how the amounts for Vincent's unused time were calculated.
When they could not agree on the calculation, they discussed using a mediator
to calculate the amount and then submitting the issue to the County
Superintendent of Education. On August 13, 2014, Vincent received a letter
3
According to Somick, Vincent's net pay for unused days was as follows:
2009-2010 school year: $16,818.90
2010-2011 school year: $20,026.51
2011-2012 school year, until date of retirement:
$18,024.45.
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from an attorney who the Board retained to represent it in the mediation,
confirming what was discussed at the meeting with Michael and asking Vincent
for the name of the attorney who would be representing him at the mediation.
Vincent never responded and the parties never participated in a mediation or had
any further discussions.
Vincent passed away on December 3, 2014. From that date through
January 30, 2017, the only events that occurred regarding claims about Vincent's
compensation were that on April 5, 2015, Patricia received Vincent's personnel
file, which contained "memoranda and correspondence concerning [his]
accumulated sick and vacation days" dating back to 2012. Also, in December
2016, she exchanged correspondence with the Board about "missing
information" that was omitted from the file, which she needed to "calculate the
requisite payment due Vincent." According to Patricia, the Board's December
27, 2016 response enclosing additional documents "constitute[d] the final ruling
or other action by the Board."
On January 30, 2017, Patricia filed her petition with the Commissioner.
In the petition, she contended that Vincent never used any sick time during his
final years of employment and sought a determination of the retirement benefits
payable to her as surviving spouse. The Board filed an answer and moved on
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March 15, 2017, to dismiss the petition under the ninety-day rule. Patricia filed
opposition to the Board's application. The matter was referred to the Office of
Administrative Law for a determination by an ALJ.
After considering the parties' submissions, ALJ Irene Jones issued her
September 27, 2017 Initial Decision. In her comprehensive decision, the ALJ
noted that Patricia sought supplemental reimbursement for Vincent's alleged
unused sick and vacation time, and that the Board moved for dismissal under the
ninety-day rule, arguing that Vincent's action in cashing the second
reimbursement check in 2014 served as the triggering action under the rule.
The ALJ found that Patricia failed to file a timely claim. She concluded
that Vincent's negotiation of the checks in 2012 and 2013 served as the first
triggering event under the ninety-day rule, and that the Board's counsel's letter
sent on August 13, 2014 served as a second trigger. A third trigger occurred on
April 5, 2015, when the Board delivered Vincent's personnel file that included
the memoranda and correspondence regarding his accumulated sick and vacation
time. In each of the above instances, Vincent or Patricia failed to file a petition
within ninety-days.
The ALJ rejected Patricia's contention that a December 26, 2016
memorandum enclosing copies of the termination checks and Vincent's
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employment contract was another triggering event. The ALJ explained that
given the "largess" of the checks, it is impossible that Patricia and her late
husband were not aware that it was reimbursement for leave time. The ALJ also
stated that, although she was mindful of Vincent's illness during the applicable
time period, it did not constitute sufficient cause for relaxation of the rule.
Patricia filed exceptions to the ALJ's determination with the
Commissioner. In her exceptions, Patricia contended that none of the trigger
dates identified by the ALJ were "final Board actions," the Board never adopted
a resolution authorizing Vincent's reimbursement, and that the trigger dates
found by the ALJ were inconsistent with applicable notice requirements. She
also argued that even if she and her late husband knew the checks were
reimbursement for leave time, they did not know they were payment in full.
Patricia also argued that the ALJ incorrectly applied the standard for
summary decision because she failed to consider the facts in the light mos t
favorable to her, and, in any event, summary disposition was not warranted until
she had an opportunity to conduct discovery. Patricia also contended that the
ALJ's factual findings were arbitrary, capricious, or unreasonable. The Board
replied, arguing that the ALJ properly dismissed the petition because a formal
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hearing is not necessary to trigger the rule and the ALJ relied on factual findings
that were not in dispute.
The Commissioner considered the ALJ's Initial Decision and Patricia's
exceptions then issued her December 27, 2017 final decision. The
Commissioner rejected Patricia's contentions that neither the August 13, 2014
letter that explicitly stated that the Board had yet to determine the total amount
due to Vincent nor the delivery of Vincent's personnel file were not triggering
events.
The Commissioner explained that the ALJ took an expansive approach
and set three possible triggering dates, the most recent of which was in April of
2015, and "[g]iving [Patricia] the benefit of every doubt, the ALJ still found that
the petition was filed after the running of the last conceivable trigger date." The
Commissioner concurred with the ALJ's determination as stated in the Initial
Decision and found that Patricia failed to set forth any compelling reason to
relax the timely filing requirement. The Commissioner adopted the Initial
Decision and dismissed the petition. This appeal followed.
On appeal, Patricia contends that the Commissioner's final decision must
be reversed because the ALJ and the Commissioner misapplied the ninety-day
rule. She also argues that the ALJ did not apply the correct standard for a
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summary decision. Finally, she contends for the first time on appeal that the
Commissioner should have found that the Board was "equitably estopped" from
not paying Patricia for Vincent's "complete benefits" or relying upon the ninety-
day rule. We find no merit to these contentions.
Our review of an administrative agency's final determination is limited.
In re Adoption of Amendments, 435 N.J. Super. 571, 582 (App. Div. 2014). We
"afford[] a 'strong presumption of reasonableness' to an administrative agency's
exercise of its statutorily delegated responsibilities." Lavezzi v. State, 219 N.J.
163, 171 (2014) (quoting City of Newark v. Nat. Res. Council, Dep't of Envtl.
Prot., 82 N.J. 530, 539 (1980)). We may reverse only if we "conclude that the
decision of the administrative agency is arbitrary, capricious or unreasonable,
or is not supported by substantial credible evidence in the record as a whole."
J.D. v. N.J. Div. of Developmental Disabilities, 329 N.J. Super. 516, 521 (App.
Div. 2000).
Our review is therefore limited to three questions: (1) whether the decision
is consistent with the agency's governing law and policy; (2) whether the
decision is supported by substantial evidence in the record; and (3) whethe r, in
applying the law to the facts, the agency reached a decision that could be viewed
as reasonable. In re Adoption of Amendments, 435 N.J. Super. at 583 (quoting
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Mazza v. Bd. of Trs., 143 N.J. 22, 25 (1995)). Implicit in the scope of our review
is a fourth question: whether the agency's decision offends the State or Federal
Constitution. George Harms Constr. Co. v. N.J. Tpk. Auth., 137 N.J. 8, 27
(1994). The burden of proof is on the party challenging the agency's action.
Lavezzi, 219 N.J. at 171.
However, we are not "bound by the agency's interpretation of a statute or
its determination of a strictly legal issue." Ardan v. Bd. of Review, 231 N.J.
589, 604 (2018) (quoting US Bank, N.A. v. Hough, 210 N.J. 187, 200 (2012)).
We consider those issues de novo. L.A. v. Bd. of Educ. of Trenton, 221 N.J.
192, 204 (2015). But, "[w]hen resolution of a legal question turns on factual
issues within the special province of an administrative agency, those mixed
questions of law and fact are to be resolved based on the agency's fact finding."
Campbell v. N.J. Racing Comm'n, 169 N.J. 579, 588 (2001).
Applying our deferential standard of review, we turn to the
Commissioner's application of the ninety-day rule. The rule is codified in
N.J.A.C. 6A:3-1.3(i), which states the following:
The petitioner shall file a petition no later than the 90th
day from the date of receipt of the notice of a final
order, ruling, or other action by the district board of
education, individual party, or agency, that is the
subject of the requested contested case hearing. This
rule shall not apply in instances where a specific
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statute, regulation, or court order provides for a period
of limitation shorter than 90 days for the filing of a
particular type of appeal.
"[T]he limitation period gives school districts the security of knowing that
administrative decisions regarding the operation of the school cannot be
challenged after ninety-days." Nissman v. Bd. of Educ. of Twp. of Long Beach
Island, Ocean Cty., 272 N.J. Super. 373, 380 (App. Div. 1994) (alteration in
original) (quoting Kaprow v. Bd. of Educ. of Berkeley Twp., 131 N.J. 572, 582
(1993)). "Moreover, because local school boards operate on a cash basis, claims
must be filed promptly so that the local board can anticipate any [compensation]
requirements." Ibid.
The intent of the ninety-day rule is to stimulate litigants to pursue a right
of action within a reasonable time, so that the opposing party may have a fair
opportunity to defend. Kaprow, 131 N.J. at 587. The rule furthermore exists to
"penalize dilatoriness and serve as a measure of repose by giving security and
stability to human affairs." Ibid. (quoting Farrell v. Votator Div. of Chemetron
Corp., 62 N.J. 111, 115 (1973) (internal quotation marks omitted)).
Under the rule, "[a]dequate notice must be sufficient to inform an
individual of some fact that he or she has a right to know and that the
communicating party has a duty to communicate." Ibid. (holding that receipt of
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a correspondence triggers the rule). The ninety-day period for commencing an
action begins to run when a petitioner "learns, or reasonably should learn, the
existence of that state of facts which may equate in law with a cause of action."
Burd v. N.J. Tel. Co., 76 N.J. 284, 291 (1978) (emphasis omitted). The notice
requirement "should effectuate concerns for individual justice by not triggering
the limitations period until the . . . teacher[] ha[s] been alerted to the existence
of facts that may equate in law with a . . . cause of action." Ibid. Notice that is
"unofficial and informal" is "sufficient to trigger the ninety-day limitations
period." Id. at 588.
Under certain circumstances, the rule's provisions may be relaxed.
"N.J.A.C. 6:24-1.19 confers on the Commissioner the authority to relax the
[ninety-] day rule, [but] such authority [may be] invoked only where there are
compelling reasons justifying relaxation or where circumstances are such that
strict adherence would be inappropriate, unnecessary or where injustice would
occur." Polaha v. Buena Reg'l Sch. Dist., 212 N.J. Super. 628, 632 (App. Div.
1986). Compelling reasons include where there have been ongoing negotiations
between the parties. Id. at 635.
According to Patricia, "adequate notice of the action" equated with the
Board taking "formal action" before the ninety-day rule was triggered. She also
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contends that each of the events that the ALJ determined were "triggering" were
not, as although Vincent received the termination checks and negotiated them,
there was nothing in the record that indicated that they were compensation for
unused sick time or served to fulfill the Board's contractual obligation to her
husband. Patricia contends that the payments could have been "the first two
installments towards a much larger amount."
Referring to the August 13, 2014 letter, Patricia explains that it referenced
discussions which took place in the spring of 2014, which "unambiguously
indicates that the Board had yet to determine the amount due [and i]f it had made
such a determination, then it would not have sent the letter or conducted
discussions that spring." According to Patricia, the letter proves only that the
Board had yet to make a final order or ruling regarding the amount owed to
Vincent.
Finally, Patricia contends that the date on which she received Vincent's
personnel file was not a triggering event. She explains that the file was not part
of the record before the ALJ and thus it was not possible to conclude whether it
contained sufficient information to provide notice of a final determination and,
in any event, the file, at most, "serve[d] as notice of the types of materials the
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Board may use in a future determination." We are not persuaded by any of these
contentions.
Contrary to Patricia's contention, the Board was not required to take
formal action before the ninety-day period began. Kaprow, 131 N.J. at 586-88.
The three triggering dates found by the ALJ were sufficient because in each of
those instances, Vincent or Patricia were put on notice of a potential claim
against the Board. First, although the explanation accompanying the checks
could have been more expansive, it unambiguously stated that the checks were
for "termination." If Vincent or Patricia was unsure of the purpose of the checks
or whether additional checks would be sent, they could have communicated with
the Board upon receipt or pursued a petition for additional compensation.
If the checks did not provide the requisite notice, the August 2014 letter
clearly gave notice that the parties were in disagreement over the computation
of the value of Vincent's unused days. The letter explicitly stated that the parties
had expressed that disagreement at an earlier meeting and it confirmed that there
had been a discussion about Vincent retaining an attorney and participating in a
mediation of the dispute. If that method was not satisfactory, Vincent or anyone
on his behalf was free to file a timely petition for relief. No action was taken
and there were no ongoing negotiations after that date.
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Finally, Vincent's personnel file contained information regarding the
number of days for which Vincent was being compensated and even after
Patricia received that file, it took years before she filed her petition, without ever
providing a reason for the delay that occurred from the date of Vincent's passing
to the date of her filing.
In adopting the ALJ's initial decision, the ALJ and the Commissioner
correctly applied the controlling legal principles, made factual findings that are
amply supported by the record, and reached a conclusion that is clearly not
arbitrary or capricious. We have no occasion to interfere.
We find Patricia's remaining arguments to the contrary lack sufficient
merit to warrant discussion in a written opinion. R. 2:11-3(e)(1)(E). We only
observe that we agree that the matter was properly dismissed as untimely
through the summary decision process, see N.J.A.C. 1:1-12.5, and that her
arguments regarding equitable estoppel were not raised before the ALJ or
Commissioner and therefore not subject to our review. See Nieder v. Royal
Indemn. Ins. Co., 62 N.J. 229, 234 (1973). Even if they were, we find them to
be without any merit. See Kaprow, 131 N.J. at 589-90 (finding equitable
estoppel inapplicable where, "after the cessation of any basis for continued
reliance by a plaintiff on the conduct of a defendant there remains a reasonable
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time under the applicable limitations period to commence a cause of action,"
and where there was no evidence of a "representation that was calculated to lull
[plaintiff] into a false sense of security with respect to his right to take judicial
action"). Cf. Middletown Twp. PBA Local No. 124 v. Twp. of Middletown, 162
N.J. 361, 371-72 (2000) (finding equitable estoppel appropriate where a
municipality repeatedly assured a retired employee that he will receive certain
promised benefits).
Affirmed.
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