Kids Learn and Grow, LLC v. DHS

IN THE COMMONWEALTH COURT OF PENNSYLVANIA
Kids Learn and Grow, LLC, :
Petitioner :
: No. 1209 C.D. 2023
v. :
: Submitted: October 8, 2024
Department of Human Services, :
Respondent :
BEFORE: HONORABLE PATRICIA A. McCULLOUGH, Judge
HONORABLE LORI A. DUMAS, Judge
HONORABLE BONNIE BRIGANCE LEADBETTER, Senior Judge
OPINION NOT REPORTED
MEMORANDUM OPINION BY
JUDGE DUMAS FILED: November 12, 2024
Kids Learn and Grow, LLC (Petitioner) has petitioned this Court to
review an order entered on September 28, 2023, by the Department of Human
Services (DHS), Bureau of Hearings and Appeals (BHA), which denied as untimely
Petitioner’s appeal of the Office of Child Development and Early Learning’s
(OCDEL) refusal to renew Petitioner’s certificate of compliance (license to operate).
Upon review of the record, we discern no non-negligent circumstances that would
excuse Petitioner’s untimely appeal and, therefore, affirm.
I. BACKGROUND1
Petitioner is a childcare center in Harrisburg, Pennsylvania. On January
25, 2023, OCDEL mailed Petitioner a notice refusing to renew its license to operate
as a childcare center after finding Petitioner in violation of a settlement agreement
with DHS. The notice informed Petitioner of its right to appeal the decision within
30 days.
On February 21, 2023, Petitioner’s counsel composed an appeal letter
(first letter). The next day, on February 22, 2023, counsel composed a second appeal
letter (second letter). Counsel mailed this second letter to OCDEL but did not
properly address its mailing envelope, omitting the city, state, and zip code. The
United States Postal Service (USPS) did not return this second letter as undeliverable
and postmarked the envelope on February 22, 2023. On February 24, 2023,
Petitioner’s appeal period expired, and USPS had not yet delivered the second letter.
On March 1, 2023, OCDEL completed an onsite monitoring inspection
at the childcare center and verbally notified Petitioner that it had not received
Petitioner’s appeal. On that same day, Petitioner’s counsel faxed a copy of the first
letter to OCDEL (faxed appeal). On May 1, 2023, OCDEL received the second
letter (mailed appeal).
Following a hearing, BHA dismissed Petitioner’s appeal as untimely
and found insufficient grounds to proceed nunc pro tunc. Petitioner was denied
reconsideration and, thereafter, timely petitioned this Court for further review.
1
We derive this background from the findings of the Administrative Law Judge (ALJ), which
are supported by substantial evidence of record. See ALJ’s Recommendation & Adjudication,
07/28/2023.
2
II. ISSUE
Petitioner presents two issues for our review. First, Petitioner asserts
that its appeal was timely filed. See Pet’r’s Br. at 4, 9. Second, and in the alternative,
Petitioner asserts that it is entitled to nunc pro tunc relief. See id.
III. DISCUSSION2
A. Timeliness of Appeal
Initially, Petitioner asserts that it timely filed an appeal. It offers two
arguments in support of this assertion. First, according to Petitioner, its appeal
period should have begun on January 30, 2023, when Petitioner received OCDEL’s
notice. See Pet’r’s Br. at 10. Thus, Petitioner concludes, its faxed appeal on March
1, 2023, was timely. See id. at 11. Petitioner also suggests that this Court should
afford Petitioner the benefit of the mailbox rule. See id. at 11-13. Petitioner
concedes that there is no relevant legal support for its claim, yet argues that it is a
matter of fairness because the rule essentially applies to OCDEL’s notice. See id.
Therefore, Petitioner reasons, regardless of when its appeal period started, its mailed
appeal should be deemed timely filed as of February 22, 2023. See id. These claims
are without merit.
It is well settled that failure to timely appeal an administrative agency’s
action constitutes a jurisdictional defect. Church of God Home, Inc., v. Dep’t of Pub.
Welfare, 977 A.2d 591, 593 (Pa. Cmwlth. 2009). “Consequently, an extension of
time to file an appeal cannot be granted as a matter of grace or mere indulgence.”
R.H. v. Dep’t of Hum. Servs., 205 A.3d 410, 416 (Pa. Cmwlth. 2019).
2
On appeal from a BHA order, our review “is limited to determining whether the adjudication
is supported by substantial evidence, whether the decision is in accordance with the applicable
law, or whether constitutional rights were violated.” G.A.L. v. Dep’t of Hum. Servs., 189 A.3d
497, 499 n.5 (Pa. Cmwlth. 2018) (quoting Cambria Cnty. Home & Hosp. v. Dep’t of Pub. Welfare,
907 A.2d 661, 667 (Pa. Cmwlth. 2006)).
3
A legal entity may appeal a DHS decision not to renew the entity’s
operating license by written request filed within 30 days after service of notice of
the decision. 55 Pa. Code §§ 20.4, 20.81, 20.82. The date of service shall be the
day when the decision is deposited in the United States Mail. 1 Pa. Code §§ 31.13,
33.34. A timely appeal is required, and a legal entity’s date of appeal is the date of
receipt at the agency office, not the date of mailing. 1 Pa. Code § 31.11.
1. Petitioner’s faxed appeal was untimely3
In this case, OCDEL notified Petitioner of its decision on January 25,
2023. Certified Record (C.R.), Ex. C-1 (Nonrenewal Letter, 1/25/23); see also Notes
of Testimony (N.T.) Hr’g, 6/5/23, at 23, 29 (testimony from OCDEL that is
Nonrenewal Letter was mailed on January 25, 2023). Thus, Petitioner had to appeal
by February 24, 2023. OCDEL did not receive the faxed appeal until March 1, 2023.
C.R., Ex. C-2 (Faxed Appeal Letter (time-stamped, 3/1/23)). Therefore, Petitioner’s
faxed appeal was five days late. See 1 Pa. Code § 31.11.
Petitioner’s suggestion that we toll its appeal period until Petitioner
received OCDEL’s decision is not persuasive. Petitioner was clearly on notice that
its date of appeal would be the date of receipt. See Nonrenewal Letter at 1
(unpaginated) (“[A]n appeal must be received within thirty (30) days of the mailing
date of this letter . . . .”). Further, while Petitioner poses several “hypothetical
situations” in which notice of the decision may have been delayed, thus limiting its
opportunity to timely appeal, Petitioner offers no evidence to support its argument.
See Pet’r’s Br. at 12 (conceding a lack of “facts”). Finally, Petitioner offers no legal
3
The General Rules of Administrative Practice and Procedure, Title 1 of the Pennsylvania
Code, Part II, Chapters 31-35, are applicable unless the agency has adopted alternate procedures.
KC Equities v. Dep’t of Pub. Welfare, 95 A.3d 918, 932 (Pa. Cmwlth. 2014).
4
support for this position, see Pet’r’s Br. at 10-13, and it is clearly contrary to the
procedures adopted by DHS. See 1 Pa. Code §§ 31.13, 33.34.
2. The mailbox rule is inapplicable
Petitioner’s invocation of the mailbox rule is similarly flawed, as it is
factually and legally deficient. In its traditional formulation, the mailbox rule raises
an evidentiary presumption that “a properly addressed, prepaid letter [deposited in
the post office] . . . reached its destination by due course of mail.” Harasty v. Pub.
Sch. Emps.’ Ret. Bd., 945 A.2d 783, 787 (Pa. Cmwlth. 2008) (quoting In re
Cameron’s Est., 130 A.2d 173, 177 (Pa. 1957)); see also, e.g., Berkowitz v.
Mayflower Secs., Inc., 317 A.2d 584, 585 (Pa. 1974) (rejecting an assertion by the
plaintiff that he had never received a stock purchase confirmation notice because
there was adequate evidence of mailing).
Here, Petitioner omitted the city, state, and zip code from the mailing
envelope. C.R. Ex. 4 (Mailed Appeal Envelope). Thus, Petitioner did not properly
address its mailed appeal and, therefore, may not rely on the mailbox rule. See
Harasty, 945 A.2d at 787.
Further, the traditional formulation of the rule does not establish the
timeliness of mailing, only a presumption that a properly mailed letter will reach its
intended recipient. See id. In contrast, under the prisoner mailbox rule, a prisoner’s
pro se appeal or other legal document is deemed filed when given to prison officials
or deposited in the prison mailbox. Kittrell v. Watson, 88 A.3d 1091, 1097 (Pa.
Cmwlth. 2014). The procedural hurdles faced by prisoner litigants are simply not
relevant to Petitioner in this case.
5
B. Nunc Pro Tunc Relief
Alternatively, Petitioner asserts that it is entitled to nunc pro tunc relief.
See Pet’r’s Br. at 13-19. According to Petitioner, the mere omission of a proper
mailing address on the envelope containing Petitioner’s mailed appeal does not rise
to the level of negligence.4 See Pet’r’s Br. at 15.
An appeal nunc pro tunc may proceed only if the appellant can
demonstrate that the delay in filing the appeal resulted from extraordinary
circumstances, such as fraud, a breakdown in the administrative process, or non-
negligent circumstances involving the appellant, his counsel, or a third party. H.D.
v. Pa. Dep’t of Pub. Welfare, 751 A.2d 1216, 1219 (Pa. Cmwlth. 2000). An
appellant must also establish that “(1) the appeal was filed within a short time after
learning of and having an opportunity to address the untimeliness; (2) the elapsed
time period is of very short duration; and (3) the appellee will not be prejudiced by
the delay.” Id.When non-negligent circumstances occur, an untimely appeal may
proceed nunc pro tunc “only in unique and compelling cases in which the appellant
has clearly established that she attempted to file an appeal, but unforeseeable and
unavoidable events precluded her from actually doing so.” Criss v. Wise, 781 A.2d
1156, 1160 (Pa. 2001). Thus, nunc pro tunc relief will not be granted when delays
are caused by negligence or neglect. Compare Cook v. Unemployment Comp. Bd.
of Rev., 671 A.2d 1130, 1132 (Pa. 1996) (granting nunc pro tunc relief when
appellant was suddenly hospitalized), with Criss, 781 A.2d at 1160 (denying nunc
4
Petitioner did not assert any failure or breakdown in the USPS system that would cause a
delay in the mailing of Petitioner’s appeal before the ALJ, and so that argument cannot be
considered before this Court. See ALJ’s Recommendation and Adjudication, 07/28/2023.
6
pro tunc relief because “delays in the United States mail are both foreseeable and
avoidable,” and do not constitute a non-negligent circumstance).
Upon consideration, we discern no non-negligent circumstances that
would permit nunc pro tunc relief. Petitioner suggests that “human error . . . does
not equate to a level [of] appellate-depriving negligence.” See Pet’r’s Br. at 15. We
disagree. Petitioner’s failure to properly address its mailed appeal was an avoidable
circumstance and clearly negligent. As such, Petitioner’s untimely appeal cannot
proceed nunc pro tunc.5 See Criss, 781 A.2d at 1160.
IV. CONCLUSION
Petitioner did not timely file either its faxed appeal or its mailed appeal.
Therefore, BHA lacked jurisdiction to consider it. Church of God Home, 977 A.2d
at 593. Additionally, its arguments to extend the appeal period are not persuasive.
See R.H., 205 A.3d at 416. Finally, Petitioner has failed to identify non-negligent
circumstances that would warrant nunc pro tunc relief. See Criss, 781 A.2d at 1160;
H.D., 751 A.2d at 1219.
For these reasons, we affirm.
_____________________________________
LORI A. DUMAS, Judge
5
Because Petitioner failed to establish non-negligent circumstances contributing to its
untimely appeal, we need not consider whether DHS suffered prejudice from the delay. See Pet’r’s
Br. at 18-19.
7
IN THE COMMONWEALTH COURT OF PENNSYLVANIA
Kids Learn and Grow, LLC, :
Petitioner :
: No. 1209 C.D. 2023
v. :
:
Department of Human Services, :
Respondent :
ORDER
AND NOW, this 12th day of November, 2024, the order entered by the
Department of Human Services, Bureau of Hearings and Appeals, on September 28,
2023, is AFFIRMED.
____________________________________
LORI A. DUMAS, Judge