DocketNumber: C.A. No. WC 2007-0060
Judges: THOMPSON, J.
Filed Date: 12/18/2007
Status: Precedential
Modified Date: 7/6/2016
In 2001, Appellant — at that time licensed for a total of sixty beds — began a three-phase construction and renovation project of its existing facility in order to remain competitive with other nursing facilities, and to comply with federal regulations. In Phase 1, Appellant removed six beds from service, temporarily reducing its capacity to fifty-four beds. Appellant then constructed an additional wing containing twenty-six new beds. In Phase 2, Appellant renovated the common areas of the existing wings and converted previously existing bed space to living, dining, and therapeutic areas. Phase 3 involved work on Appellant's administrative areas and replacement of the facility's roof. Completion of the project resulted in an increase in capacity from sixty beds to sixty-six beds.
After finishing construction and renovation, Appellant requested an exit review conference with the Department in order to review its rate of reimbursement. The Principles utilize a Fair Rental Value System ("FRVS") in order to determine a nursing facility's entitlement to reimbursement. Under the FRVS, a nursing facility receives a greater amount of reimbursement for work qualifying as an addition or replacement of beds than it does for facility renovations.
The exit review conference was held on March 1, 2006. The Department found that Phase 1 — the construction of a twenty-six bed addition — resulted in the addition of six new beds and the replacement of twenty existing beds. The Department then held that the work performed in Phase 2 consisted of renovations to Appellant's facility and did not qualify as a more favorable addition or replacement of beds. Appellant agreed with the Department's *Page 3 determination as to Phase 1 but objected to the finding that Phase 2 constituted a renovation rather than an addition or replacement of beds.1
On April 20, 2006, the Department held a review conference with Appellant. The Associate Director of the Division of Health Care Quality, Financing and Purchasing upheld the Department's decision in a letter dated May 18, 2006. Appellant then filed an administrative appeal with the Department's Appeals Office. A hearing was held on September 28, 2006, at which Appellant presented documentary and testimonial evidence. The hearing officer upheld the Department's determination in a written decision dated January 2, 2007. This timely appeal followed.
*Page 4(1) In violation of constitutional, statutory, or ordinance provisions;
(2) In excess of the statutory authority of the agency;
(3) Made upon unlawful procedure;
(4) Affected by other error of law;
(5) Clearly erroneous in view of the reliable, probative, and substantial evidence of the whole record; or
(6) Arbitrary or capricious or characterized by abuse of discretion or clearly unwarranted exercise of discretion. Id.
When reviewing an administrative agency's factual findings, this Court "must uphold the agency's conclusions when they are supported by legally competent evidence on the record." Interstate Navigation Co. v. Divisionof Public Utilities and Carriers of R.I.,
In response, the Department argues that it properly characterized Phase 2 of Appellant's construction project as a renovation rather than a replacement of beds. According to the Department, its decision did not amend the Principles, but was rather a reasonable interpretation of the Principles that is entitled to deference by this Court. By arguing that its interpretation of *Page 5
the Principles was proper, the Department impliedly asserts that its valid construction of the Principles cannot be contrary to the mandate of §
According to Rhode Island law, an agency "rule" is an "agency statement of general applicability that implements, interprets, or prescribes law or policy or describes the organization, procedure, or practice requirements of any agency . . . but does not include . . . an order." Section
These statutory definitions can be further explicated by reference to federal law. The Federal Administrative Procedure Act defines a rule, in pertinent part, as "the whole or a part of an agency statement of general or particular applicability and future effect designed to implement, interpret, or prescribe law or policy."
The phrase, "contested case," is not defined within
In general, an agency creates rules "to resolve broad policy questions affecting many parties and turning on issues of ``legislative fact.' Adjudicatory hearing procedures are used in individual cases where the outcome is dependent on the resolution of particular ``adjudicative *Page 7
facts.'" Independent Bankers Ass'n of Georgia v. Board of Governors ofFederal Reserve System,
In the instant case, the Department made its decision after holding an exit review conference with Appellant. The decision is set forth in a letter dated March 14, 2006, from Gregory A. Gongoleski to Paul V. Martin, Appellant's administrator. The Department determined that the only dispute between the parties concerned the characterization of Phase 2 of Appellant's construction project. The Department also found that Appellant had expended $408,822 in conducting the Phase 2 renovations. As the renovations were done entirely on the building's original footprint — which at the time contained forty beds — the Department calculated that the cost of Phase 2 was slightly more than $10,000 per bed.
In rendering its decision, the Department pointed out that the Principles define a renovation or major improvement as a "project with capitalized cost equal to or greater than $1000 per bed." The Principles differentiate a "replacement of beds" from an addition of new beds "in that a certain number of beds have replaced those that were initially constructed." However, the Principles do not specify the sorts or amounts of improvements necessary to constitute a replacement bed rather than a renovation or major improvement. However, the Department also informed Appellant that the Principles reserve the right to the Department to *Page 8 exercise its discretion in making "determinations of allowable costs in areas not specifically covered in the Principles or in the Rules and Regulations of Federal Medicare — Title XVIII."4
Pursuant to this authority, the Department stated that, in order to qualify as a bed replacement, "the cost of renovation/improvement must be equal to or greater than the cost of constructing one nursing facility bed in the year in which the renovation takes place. In this situation, the cost would have to be greater than $67,406 per bed."See Appellant's Mem. of Law, Ex. D at 4. The Department also based its decision on the additional consideration that Phase 2 consisted of renovations within the building's original footprint. Furthermore, the existing foundation, walls and roof were all utilized in Phase 2, and — unlike in Phase 1 — an addition to the building had not been constructed.
Based on the foregoing, this Court finds that the determination of whether a project qualifies as replacement of beds or a renovation project is an area "not specifically covered in the Principles," and that the Department is permitted to exercise its discretion in determining allowable costs. A review of the record makes it clear that the Department did exactly this and that the Department acted pursuant to its pre-existing authority to determine allowable costs in situations not explicitly controlled by the Principles. The Department did not announce a new rule of general applicability as it specifically considered the facts unique to Appellant's case; namely, the construction of an addition in Phase 1.5 Nothing in the Department's decision indicates that the reasoning used in the instant case will govern the resolution of future cases. *Page 9
This Court finds that the Department engaged in adjudication as it resolved a concrete dispute and determined adjudicative facts rather than formulated a broad policy affecting many different parties. Because the Department's decision is an adjudication of Appellant's specific case based on already existing rules of law, this Court finds that the Department was not subject to the rulemaking requirements found in §
Even if Appellant could show that the Department's decision altered its policy, such a showing would not by itself necessitate compliance with rulemaking procedures. "The APA does not require that all specific applications of a rule evolve by further, more precise rules rather than by adjudication." Shalala v. Guernsey Memorial Hospital,
When an issue arises that could not have been reasonably foreseen, or that must be resolved even though no rule of general applicability is on point, "the agency must retain power to deal with the problems on a case-by-base basis if the administrative process is to be effective."Id. at 202-203. An agency's "choice made between proceeding by general rule or by individual, ad hoc litigation is one that lies primarily in the informed discretion of the administrative agency." Id. at 203. Therefore, even if the Department's decision in the instant case did work a substantive change in departmental policy, this Court finds that any such change did not *Page 10
transform the Department's action from adjudication to rulemaking. In sum, this Court finds that the requirements contained within §
Section
Appellant has argued that the Department's application of the Principles in the instant case is arbitrary and capricious. Under the arbitrary and capricious standard, an agency's decision will be upheld as long as the "administrative interpreters have acted within their authority to make such decisions and their decisions were rational, logical, and supported by substantial evidence." Goncalves v. NMUPension Trust,
Appellant contends that the Department's application of the Principles was arbitrary and capricious because the Department failed to apply them consistently. According to Appellant, the Department applied differing standards in its analysis of Appellant's construction project. The Department determined that Phase 1 resulted in new and replacement beds even though it found that the cost per bed of Phase 1 — roughly $61,000 — did not meet or exceed the value of a new bed. Appellant argues that the Department is constrained to apply this same rationale to Phase 2 and finds that its cost of $10,822 per bed qualifies as a bed replacement.
After reviewing the entire record, this Court cannot agree that the Department improperly found that Phase 2 resulted in renovations or varied its definition of "bed replacement." When *Page 12 applying the Principles, it appears that a construction project's cost per bed is not determinative; rather, cost is simply one of several factors that the Department takes into account. Mr. Durand, the Department's Chief Rate Setting Analyst, testified at the administrative hearing that cost per bed is "one of the ways that the Rate Setting Unit determines whether it's a replacement bed or a renovation project." Mr. Durand stated that the value of a new bed was $67,406 at the time of Appellant's project, and that the cost of Phase 1 was "roughly $61,000 per bed." However, the Department considered six beds as new beds — regardless of the cost per bed — because Appellant's capacity increased from sixty beds to sixty-six beds. As for the other twenty beds involved in Phase 1, the Department found that they were "truly replacement beds" based on the additional fact that the beds were located in a new addition to the building and, therefore, outside of the original footprint.
Mr. Durand stated that, when it came to Phase 2, the Department calculated the cost of Phase 2 renovations at $10,822 per bed, significantly less than the value of a new bed, as well as the cost per bed of Phase 1 construction. In addition, the Department found that Phase 2 consisted of renovations to the existing building rather than construction of a new wing. Mr. Martin, Appellant's Administrator, testified that Phase 2 involved transforming bed space into common areas, a bathing facility, and additional storage. Phase 2 also resulted in the replacement of ceilings and wallpaper, as well as the installation of a new fire alarm system, a new hot water system, and a new air-conditioning system. All of this work took place within the existing walls of the building's original footprint.
In her written decision, the hearing officer stated that "a replacement is generally defined to be something new that takes the place of something that did previously exist, and a renovation or major improvement is a change to something that already exists." This court finds that these *Page 13 definitions are harmonious with the ordinary meanings of the words "replacement" and "renovation." Applying these ordinary definitions to the instant case, this Court finds that the record contains substantial evidence that Phase 2 is properly characterized as a renovation because it involved changes to already existing areas in the building's original footprint rather than installation of new or replacement beds.7 This Court finds that the Department's finding that Phase 2 qualified as a renovation rather than a bed replacement was not arbitrary and capricious.
It is also clear to this Court that the Department's decision was not based solely on the cost per bed of each phase of construction. While the cost per bed is obviously important, the Department looked to the presence or absence of additional factors. It appears that, in this case, Appellant's construction of a new addition was the determinative factor in the Department's characterization of each stage of the project. This Court finds that the Department applied the same definitions to both phases, as in each case the Department looked to the cost per bed, as well as other factors in addition to pure cost.
Given all of the foregoing, this Court finds that the Department consistently applied the same standard to each phase of construction and simply reached two different conclusions. The Department's application of the Principles was rational, logical, and supported by the substantial evidence in the record as to the character of the different stages of Appellant's project. This Court finds that the Department's decision to exercise its discretion in favor of Appellant only in Phase 1 was not arbitrary and capricious.8 *Page 14
While use of the phrase "reasonable and adequate" clearly contemplates and provides for a level of agency discretion in setting reimbursement rates, the statute fails to provide a definition of "reasonable and adequate" to guide the Department's initial determination and this Court's review. In other words, the statute is less than illuminating. Moreover, the definition of "reasonable and adequate" under §
The General Assembly enacted §
It is first important to note that the statute gives the state "broad legal power to determine the scope of the statutory words ``reasonable and adequate.'" Hoodkroft Convalescent Center, Inc. v. New HampshireDiv. of Human Services,
Here, Appellant has alleged that its costs will not be recovered for an unreasonably long period of time, specifically, 140 years. However, this allegation is predicated on consideration of the entire amount expended in construction, two million dollars. As already noted, the only issue *Page 16
in this case is the reimbursement rate for the $480,822 expended on Phase 2. As Appellant has not provided this Court with a proper claim on this issue, it inevitably follows that Appellant is unable to show that the rate assigned to it does not provide reasonable and adequate compensation in violation of §
Even if Appellant had presented this Court with a proper factual basis for it claim, Appellant's argument is still deficient. Quite simply, Appellant has failed to even allege a proper range for the reimbursement of expenses incurred by an efficiently and economically operated facility. Neither has Appellant argued or shown that Appellant is itself an efficiently and economically operated facility, nor provided an accounting showing its expenditures compared to its reimbursement rate. Therefore, Appellant's argument that the Department's decision violates the "reasonable and adequate" requirement found in §
Counsel shall submit an appropriate order for entry in accordance with this Decision.
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