DocketNumber: Docket No. 8383-11
Judges: KERRIGAN
Filed Date: 4/11/2013
Status: Non-Precedential
Modified Date: 4/18/2021
Decision will be entered under
KERRIGAN,
*103 Unless otherwise indicated, all section references are to the Internal Revenue Code (Code) in effect for the year in issue, and all Rule references are to the Tax Court Rules of Practice and Procedure. We round all monetary amounts to the nearest dollar.
Petitioner has conceded that he received taxable interest income that he failed to report for 2008. The issues remaining for consideration are: (1) whether petitioner may deduct car and truck expenses; (2) whether petitioner may deduct lodging expenses; (3) whether petitioner may deduct meal expenses; (4) whether petitioner may deduct
Some of the facts have been stipulated and are so found. Petitioner resided in Minneapolis, Minnesota, when he filed the petition.
During the *103 year in issue petitioner worked as an independent contractor, providing field technician services for Steen Engineering, Inc. (Steen Engineering). Petitioner reported business expenses relating to his work for Steen Engineering on his Schedule C, Profit or Loss From Business (Sole Proprietorship).
*104 Steen Engineering is a design services firm located in the Minneapolis-Saint Paul metropolitan area. It provides mechanical and electrical engineering consulting for the construction industry. It prepares construction documents, specifications, and reports regarding mechanical, plumbing, and electrical disciplines. For example, Steen Engineering contracted with an architecture design firm to provide construction documents for a revised drive-up window and front counter for certain McDonald's restaurants located in Minnesota and Wisconsin. For each restaurant, Steen Engineering contracted to provide a site field survey of the restaurant's existing conditions, which included verification of each site's electrical and mechanical operations.
As a field technician petitioner traveled to Steen Engineering's renovation project sites, such as the McDonald's restaurants. Petitioner verified the sites' *104 conditions as Steen Engineering required. Each site visit lasted one or two hours. After petitioner visited a project site, he prepared a report discussing what systems and equipment were in place at the site. Then he uploaded the report to Steen Engineering's server. Steen Engineering would submit these reports to the clients. For the McDonald's project, Steen Engineering submitted the reports to the architecture design firm as well as to McDonald's' corporate department.
*105 In tax year 2008 petitioner traveled to local project sites, i.e., those in the Minneapolis-Saint Paul metropolitan area, and to project sites in the greater Minnesota area and surrounding States. Steen Engineering paid petitioner a flat fee per project site and did not reimburse petitioner for any expenses he incurred.
Petitioner traveled to the project sites in his personal vehicle. In 2008 he drove a Dodge Caravan and a Chrysler Town & Country. He drove the Dodge Caravan until June 27, 2008, when he traded it in for the Chrysler Town & Country. When he received the Chrysler Town & Country, its odometer read 128,089 miles. On September 30, 2008, petitioner took the Chrysler Town & Country for an oil change; at that *105 time its odometer read 142,146 miles. On March 4, 2009, he had repairs done to the Chrysler Town & Country; at that time its odometer read 159,503 miles.
Petitioner filed timely his Form 1040, U.S. Individual Income Tax Return, for tax year 2008 with the help of a tax return preparer. His 2008 Federal income tax return was selected for audit, which was scheduled for October 2010.
In June 2010 petitioner received a traumatic medical diagnosis. Petitioner was told that he would likely die soon and was hospitalized. After he was released from the hospital, petitioner destroyed all of his business records, which he kept in *106 a file cabinet. Only a few receipts, which petitioner had placed in the glove box of his car, survived.
On April 13, 2011, respondent issued petitioner a notice of deficiency for tax year 2008, disallowing the following deductions:
Car and truck | $92,712 |
Travel | 16,841 |
Meals and entertainment | 8,918 |
Section 179 | 4,890 |
Generally, the Commissioner's determinations in a notice of deficiency are presumed correct, and a taxpayer bears the burden of proving those determinations are erroneous.
*108 Deductions are a matter of legislative grace, and a taxpayer must prove his or her entitlement to a deduction.
Certain expenses specified in
Normally, the Court may estimate the amount *109 of a deductible expense when a taxpayer establishes that an expense is deductible but is unable to substantiate the precise amount.
When a taxpayer's records have been destroyed or lost due to circumstances beyond his or her control, the taxpayer is generally allowed to substantiate his or her deductions through secondary evidence.
Petitioner reported $92,712 of car and truck expenses on his 2008 income tax return.
Petitioner testified at trial that he maintained a "drive log" in 2008, but he failed to introduce it into evidence, presumably because he destroyed it. Petitioner provided bank statements, which list the names and locations of the vendors from which he claims he purchased gas and other items relating to his car, for tax year 2008. The bank statements also list the date of each transaction and the total amount petitioner paid. Petitioner, however, failed to provide any receipts or other documentary evidence regarding these transactions. It is therefore impossible for us to determine what *112 petitioner actually purchased at these establishments and to what extent these purchases had a business purpose.
Petitioner also attempts to establish the amount of mileage he drove while working for Steen Engineering. Petitioner testified that he drove approximately *112 90,000 miles in six months. He attempts to reconstruct his mileage log using three documents prepared by Steen Engineering: (1) Steen Engineering's 2008 project calendar for petitioner, which lists the date petitioner visited each project site as well as the project site's location and internal project number; (2) Steen Engineering's project list, which lists the project number and location for each project; and (3) a list of the project reports that petitioner uploaded to Steen Engineering, which shows the project number and the date petitioner uploaded each report (collectively, Steen Engineering documents).
While we do not doubt that petitioner drove many miles in 2008 for Steen Engineering, his testimony coupled with the Steen Engineering documents fails to meet the requirements of strict substantiation. In order to determine the precise number of miles petitioner drove, he would need to provide, at a minimum, documentation *113 showing his route between project sites. Neither petitioner's testimony nor the Steen Engineering documents provide any information regarding his travel from one purported project site to another. Because petitioner destroyed his documents regarding his travel expenses, he is precluded from reconstructing his route under the less stringent requirements of
Finally, petitioner attempts to prove some of the mileage he incurred during tax year 2008 *114 with two surviving receipts. The first receipt, dated June 27, 2008, is a Nebraska sales/use tax statement detailing the trade of petitioner's Dodge Caravan for the Chrysler Town & Country. At that time the Chrysler Town & Country's odometer read 128,089 miles. The second receipt, dated September 30, 2008, is for an oil change for the Chrysler Town & Country. At that time the Chrysler Town & Country's odometer read 142,146 miles. Petitioner offers these receipts to prove that he drove approximately 14,000 miles in three months during tax year 2008. Petitioner, however, used the Chrysler Town & Country as a personal and a business vehicle, and he failed to show how much of the mileage he incurred was related to his job with Steen Engineering.
*114 Accordingly, petitioner is not entitled to deduct any car and truck expenses for tax year 2008.
Petitioner reported $16,841 of travel expenses on his 2008 income tax return.
Respondent has conceded $571 of lodging *115 expenses, equal to the lodging expenses petitioner incurred in Lincoln, Nebraska, on June 18, 2008; Blair, Nebraska, on June 26, 2008; and Washington, Iowa, on August 29, 2008. Petitioner must substantiate the remaining lodging expenses by sufficient evidence corroborating his own statement.
Petitioner testified that he visited over 400 sites in eight different States in 2008. He did not estimate how many of those sites were outside of the Minneapolis-Saint Paul metropolitan area, but he testified that he took only one personal vacation during tax year 2008.
Petitioner's bank statements show that he incurred expenses via several generic travel Web sites, such as Hotels.com, Orbitz.com, and Expedia Travel, in 2008. For these expenses petitioner's bank statements show the date and the *115 amount of each expense. Petitioner claims that he should be allowed to report these expenses as lodging expenses. Petitioner failed to provide any receipts regarding these expenses. Because generic travel Web sites allow users to reserve rental cars and purchase airline tickets as well as reserve rooms at hotels and motels, we cannot determine whether these expenses were, in fact, lodging expenses. Even *116 if we could determine with more certainty that these expenses were lodging expenses, the bank statements do not reveal the city or State in which the lodging took place. Without the location of the lodging, we cannot use the Steen Engineering documents to verify the business purpose of these expenses.
Petitioner's bank statements, however, also reveal that he incurred eight onetime expenses at specific hotels or motels. For each of these expenses the bank statements show the date, the amount, and the location of the hotel or motel. Petitioner failed to provide any receipts regarding these eight expenses; however, for four of the eight expenses, Steen Engineering's 2008 calendar—which we found highly credible—places petitioner at a site visit in the same location and around the same date as the expenses. Therefore, we will allow petitioner to deduct an additional $351 of lodging expenses, equal to the lodging expenses petitioner incurred in Bemidji, Minnesota, on March 3, 2008; Appleton, *116 Wisconsin, on April 22, 2008; Escanaba, Minnesota, on May 29, 2008; and O'Neill, Nebraska, on June 23, 2008.
Accordingly, petitioner is entitled to deduct a total of $923 of his reported lodging expenses.
Petitioner reported $8,918 of meal expenses on his 2008 income tax return.
Petitioner attempts to establish the precise amount of meal expenses he incurred while traveling away from home on business for Steen Engineering. Petitioner's bank statements list the names and locations of the vendors from which he purportedly purchased meals. The bank statements also list the date of each transaction and the total amount petitioner paid. Petitioner, however, failed to provide any receipts or other documentary evidence regarding these transactions. It is therefore impossible for us to determine what petitioner actually purchased at these establishments and to what extent these purchases had a business purpose.
*117 Petitioner, however, attempts to prove the business purpose for these meals with a list of dates he purportedly worked for Steen Engineering. Petitioner contends that he reconstructed this list by cross-referencing the Steen Engineering documents. He does not attempt to distinguish between the dates *118 he worked locally and the dates he worked away from home.
While we do not doubt that petitioner took meals while working away from home for Steen Engineering, his bank statements and the list of dates fail to meet the requirements of strict substantiation. We again decline to sift through the convoluted Steen Engineering documents to reconstruct for petitioner the precise amount of meal expenses he incurred while traveling away from home.
Petitioner, however, is eligible to use a per diem method of substantiation for a small portion of his meal expenses incurred while traveling away from home.
Self-employed individuals, like petitioner, who are not reimbursed by their payors for their meal expenses may use an optional per diem method in lieu of using actual expenses to compute their deductible meal and incidental expenses paid or incurred in the course of business-related travel.
As discussed above, we determined that petitioner was away from home for a business purpose in Bemidji, Minnesota, on March 3, 2008; Appleton, Wisconsin, on April 22, 2008; Escanaba, Minnesota, on May 29, 2008; and O'Neill, Nebraska, on June 23, 2008. Respondent has likewise conceded that petitioner was away from home for a business purpose in Lincoln, Nebraska, on June 18, 2008; Blair, Nebraska, on June 26, 2008; and Washington, Iowa, on August 29, 2008.
Accordingly, petitioner is entitled to deduct the per diem amount for meal and incidental expenses, computed on the basis of the Federal meal and incidental expense rate for the locality of travel, for his work in Bemidji, Minnesota, on March 3, 2008; Appleton, Wisconsin, on April 22, 2008; Escanaba, Minnesota, on May 29, 2008; Lincoln, Nebraska, on June 18, 2008; O'Neill, Nebraska, on June *121 23, 2008; Blair, Nebraska, on June 26, 2008; and Washington, Iowa, on August 29, 2008.
Petitioner reported $4,890 of
Under
Respondent determined that petitioner is liable for an accuracy-related penalty pursuant to
Petitioner intentionally destroyed his business records and thus deprived himself of records required by the Code and our caselaw.
Petitioner therefore is liable for the accuracy-related penalty unless he can show he had reasonable cause for and acted in good faith regarding *123 part of the underpayment.
Petitioner argues that he acted in good faith regarding the underpayment because he made a good-faith attempt to reconstruct his business records with *124 multiple exhibits. Petitioner, however, was precluded from reconstructing his substantiation under the less stringent requirements of
*123 We hold that petitioner is liable for the underpayment penalty under
To reflect the foregoing,
Neely v. Commissioner ( 1985 )
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Cohan v. Commissioner of Internal Revenue ( 1930 )
Indopco, Inc. v. Commissioner ( 1992 )