DocketNumber: No. 6311-03
Judges: "Goeke, Joseph Robert"
Filed Date: 5/31/2005
Status: Non-Precedential
Modified Date: 11/20/2020
*131 Respondent's Motion for Leave to Amend the Answer to Conform the Pleadings to the Proof denied as moot.
MEMORANDUM FINDINGS OF FACT AND OPINION
GOEKE, Judge: Respondent determined deficiencies in petitioners' 1993, 1994, and 1995 Federal income taxes of $ 29,881, $ 81,985, and $ 45,222, respectively. Respondent also determined that petitioners were liable for fraud penalties under
(2) did petitioners receive $ 222,735 in unreported income from HRDC Construction (HRDC), a partnership owned 100 percent by petitioners, in 1994? We hold that they did;
(3) are petitioners entitled to deductions in excess of those allowed by*132 respondent in the notice of deficiency? We hold that they are not;
(4) are unreported bank deposits of $ 30,953.94 in 1995 taxable to petitioners? We hold that they are;
(5) is petitioner Dorene Payne (Mrs. Payne) entitled to innocent spouse relief under
(6) are petitioners liable for the fraud penalty under
FINDINGS OF FACT
Some of the facts are stipulated. The stipulation of facts, the supplemental stipulation of facts, and the attached exhibits are incorporated herein by this reference. At the time the petition was filed, petitioners resided in Minneapolis, Minnesota.
Petitioners operated HRDC as a*133 partnership in 1993 and 1994, and as a corporation subject to the provisions of subchapter S in 1995. HRDC was in the business of roof repair for commercial properties. HRDC was owned during the years in issue as follows:
1993 1994 1995
_________________________
Wayne Payne (Mr. Payne) 50% 50.0658% 100%
Mrs. Payne 50 49.9342 0
HRDC operated from offices in a building owned by petitioners. During the years in issue, Mr. Payne was responsible for HRDC's roofing work, and Mrs. Payne worked in HRDC's offices. Mrs. Payne and Cari Enerson (Ms. Enerson) maintained HRDC's books and records. Ms. Enerson was hired by HRDC as its bookkeeper after her graduation from high school. Before beginning her employment with HRDC, Ms. Enerson's work experience consisted of waitressing.
Before HRDC received a roofing job, Mr. Payne or one of three employees of HRDC visited a potential customer's site and prepared a bid for roof repair work. The bid was then sent to the potential customer. If the customer accepted the*134 bid, he would sign the bid and send it back to HRDC. The accepted bid would then be recorded by Mrs. Payne or Ms. Enerson in a sales journal. Typically, a customer would pay half the cost of the job when work began on the job, and the remainder at its completion. The payments HRDC received were supposed to be recorded in an accounts receivable journal, but not all payments were so recorded. Often HRDC would receive payment for jobs recorded in the sales journal for one year in the following year. The payments were generally recorded in the accounts receivable journal for the year in which they were received.
During some of Mr. Payne's or the other employees' visits to potential customers' sites, small jobs would arise that could be completed on the spot. The customers generally paid the HRDC employee on the spot for such jobs. These small jobs were referred to at HRDC as "extras", and were recorded in an extras journal. Payment for the extras was usually made by check. The extra payments were not recorded in HRDC's sales or accounts receivable journals.
When HRDC received checks for its services, Mrs. Payne and Ms. Enerson deposited certain of the checks into HRDC's business checking*135 account and placed other checks in a drawer at HRDC's offices. For the most part, the checks that were not deposited into HRDC's bank account were those received in payment for the extras. Mr. Payne or another employee of HRDC would then cash these checks at the Money Exchange, a check-cashing store. The Money Exchange charged a fee of 2.5 percent of each check's value. HRDC's bank did not charge a fee to deposit checks. Generally, if an employee other than Mr. Payne had performed the work on an extra, one-third of the payment went to that employee, one-third of the payment went to materials, and one-third of the payment was retained by HRDC. If Mr. Payne performed the extra, he kept 100 percent of the payment. Occasionally, Ms. Enerson would cash the checks and send Mr. and Mrs. Payne the cash while they were on vacation in Florida. The amounts of the checks cashed by Mr. Payne were not deposited into HRDC's bank account and were not reported as income on HRDC's Federal income tax returns. In 1993, Mr. Payne cashed a total of $ 83,623.87 in checks at the Money Exchange. In 1994, Mr. Payne cashed a total of $ 98,258.21 in checks made out to HRDC at the Money Exchange. HRDC's extra*136 journal for 1994 reflects that Mr. Payne performed extras of $ 45,060.50. HRDC's extra journal for 1995 reflects that Mr. Payne performed extras of $ 36,989. The extras were not reported in HRDC's sales journal.
Vern Gunderson (Mr. Gunderson), a tax return preparer, prepared petitioners' 1993 and 1994 joint income tax returns. Mr. Gunderson also prepared HRDC's 1993 and 1994 partnership returns, and HRDC's 1995 S corporation return. Tim Campion (Mr. Campion), an accountant, prepared petitioners' joint 1995 income tax return and an amended 1995 S corporation return for HRDC. On its 1994 partnership return, HRDC elected the cash method of accounting for tax purposes. Although it appears that the cash method was used in 1993 and 1995 as well, HRDC's 1993 partnership return and 1995 S corporation return do not reflect which methods of accounting were elected in those years.
Ms. Enerson was employed by HRDC from 1985 until April 1995. During the time Ms. Enerson was employed by HRDC, Mr. Gunderson was HRDC's tax return preparer. At HRDC, part of Ms. Enerson's job was to gather information for Mr. Gunderson to complete the returns. Mrs. Payne helped Ms. Enerson gather this information. *137 Ms. Enerson and Mrs. Payne did not provide Mr. Gunderson with any information about the money earned from extras; they gave him only bank records to determine HRDC's income. Mr. Gunderson signed HRDC's 1995 S corporation return on March 3, 1996. Ms. Enerson testified that she provided the information for Mr. Gunderson to complete the 1995 return. Ms. Enerson left HRDC in April 1995 to work for Mr. Gunderson.
After Ms. Enerson left HRDC, petitioners hired Mr. Campion to prepare their individual 1995 return and to amend HRDC's 1995 return. Mr. Campion signed the amended return on June 4, 1996. Petitioners provided Mr. Campion only the original 1995 return (prepared by Mr. Gunderson) and HRDC's bank records to complete the amended return. The amended 1995 return reported slightly less gross receipts than HRDC's original return and claimed approximately $ 9,000 more in taxes and licenses paid. Mr. Campion testified that he amended the return to deal with payroll tax issues only.
Because petitioners' tax return preparers were provided only bank deposit records to calculate HRDC's income, HRDC did not report income from the extras for each year in issue. Petitioners reported flowthrough*138 income derived from HRDC's reported income on their individual returns. For 1994, petitioners reported rental income from HRDC of $ 23,241 but HRDC did not report a corresponding expense.
In 1997, Mr. Payne met with respondent's revenue agent in connection with an audit of petitioners' and HRDC's 1993, 1994, and 1995 returns. When asked about the money earned from extras, Mr. Payne first told the revenue agent that 100 percent of the payment for each extra was kept by the employee performing the work. Mr. Payne also told the revenue agent that he did not know that any of HRDC's checks were cashed at the Money Exchange and that his employees must have stolen the checks from HRDC.
In 2001, Mr. Payne pleaded guilty to filing a false tax return under
OPINION
The parties do not address the burden of proof. Respondent's revenue agent first met with petitioners in late 1997 after the start of his examination of their 1993, 1994, and 1995 returns. Because respondent's examination of petitioners' returns began before July 22, 1998,
Petitioners contend that the 3-year period of limitations on assessment in
Mr. Payne's guilty plea under
*142 A. Underpayment of Tax
Respondent must first show by clear and convincing evidence that petitioners made an underpayment of tax in each of the years 1993, 1994, and 1995. For 1993 and 1995, petitioners have stipulated that they underreported their income from HRDC by $ 64,000 and $ 42,335, respectively. Petitioners testified that the payments for extras received by Mr. Payne were not deposited into HRDC's bank account, and HRDC's returns were prepared based on the deposits to its bank account. Petitioners conceded that they received at least one-third of the extras performed by other employees of HRDC and that Mr. Payne was due to receive $ 45,060.50 in extras in 1994. The extras were not reported on HRDC's or petitioners' 1994 returns. Therefore, petitioners made underpayments of tax for 1993, 1994, and 1995.
B. Fraudulent Intent
Because direct evidence of fraud is rarely available, fraud may be proved by circumstantial evidence and reasonable inferences from the facts.
Petitioners argue that they did not file their returns with fraudulent intent because they gave all of the responsibility regarding the preparation of HRDC's and their 1993, 1994, and 1995 returns to Ms. Enerson and their tax return*144 preparers. They also claim that they did not have control over HRDC's books because Ms. Enerson maintained them and they did not review their returns before they were filed. We are unconvinced by petitioners' explanations. Petitioners rely heavily on the fact that Mr. Payne was a high school educated roofer and did not understand tax or business records. However, Ms. Enerson was hired soon after graduating from high school and had no experience as either a bookkeeper or a tax return preparer. Petitioners claim they had no knowledge of what Ms. Enerson provided to Mr. Gunderson for the preparation of their returns. The record does not support petitioners' claim. Petitioners met with Mr. Gunderson when they hired him and discussed the relevant aspects of the business. During this initial meeting, Mr. Gunderson asked if all the money from the business went into the bank accounts. Mr. Payne told him it did. As a result, Mr. Gunderson used only HRDC's bank records, which did not accurately reflect HRDC's income, to complete the returns. Because petitioners gave Mr. Campion the 1995 return prepared by Mr. Gunderson and the bank records, the 1995 amended return also reported an incorrect*145 amount of income.
In addition, Ms. Enerson credibly testified that she felt there was an understanding between herself and petitioners that she should not provide the information regarding income from the extras to Mr. Gunderson. Mrs. Payne helped Ms. Enerson gather information for Mr. Gunderson. Mrs. Payne testified that at some point she knew that Mr. Gunderson had requested only bank records. Mrs. Payne knew the extras were not deposited in the bank; she helped separate out the checks for Mr. Payne to cash. Petitioners' assertion of ignorance is merely an attempt to absolve themselves of blame by attributing responsibility to their bookkeeper.
In addition, petitioners' behavior with respect to their income shows multiple badges of fraud. Mr. Payne pleaded guilty under
If a taxpayer has not maintained business records or its business records are inadequate, the Commissioner is authorized to reconstruct the taxpayer's income by any method that, in the Commissioner's opinion, clearly reflects that taxpayer's income.
Respondent determined that $ 12,825 was earned by HRDC in 1994 for jobs not listed in HRDC's records. Petitioners do not argue that the $ 12,825 should not be included as income. Petitioners stipulated that Mr. Payne was due to receive $ 45,060.50 in extras in 1994, and that Mr. Payne cashed $ *149 98,258.21 in checks payable to HRDC at the Money Exchange in 1994. With respect to extras that Mr. Payne performed, he testified that he personally kept all of the money when the checks were cashed and that no records were kept of the expenses of materials used for the extras.
The parties also stipulated that in 1994 HRDC deducted expenses of $ 20,526.22 that were never paid. As a result, HRDC's income was underreported by an additional $ 20,526.22. Because petitioners together owned 100 percent of HRDC in 1994, the incorrect deduction reduced their gross income by $ 20,526.22 as well. Petitioners do not argue that their 1994 income was not underreported by this amount.
Petitioners have not shown that respondent's reconstruction of their 1994 income using the sales journal was unreasonable and that they did not underreport the income they received from HRDC in 1994 by the amount stated in the notice of deficiency.
Petitioners next argue that Mr. Payne received the cash from the extras in lieu of rent payments from HRDC for its office space, which petitioners owned in their personal capacities. On their personal income tax return for 1994, petitioners reported rental income of $ 23,241 from HRDC for the use of the office space, but HRDC did not claim a corresponding deduction for rent paid on its 1994 return. As a result, respondent reduced petitioners' income for 1994 by $ 23,241. At trial, Mr. Gunderson testified that he completed the return on the basis of information given to him by HRDC, which did not include canceled checks for rent paid, and that it was a mistake to include the income on petitioners' return. Mr. Payne testified that there were often times that HRDC owed rent to petitioners but could not afford to pay it, such as in 1994. He claimed that he thought the amount reported as rental income on the 1994 return was approximately equal to the amounts of his extras for that year, but he did not look at either his personal return or HRDC's return before signing them.
The entire record does not support petitioners' claim that the extras were in lieu of rental*151 income from HRDC. Mr. Gunderson was not instructed on the issue when he prepared the returns. He was not aware that extras existed until a few days before trial. Mr. Payne did not look at his returns before they were filed and was unclear and uncertain in his testimony regarding what he understood when he signed the returns. The extras Mr. Payne received in 1994 amounted to $ 45,060.50, almost double the amount of rental income reported on petitioners' 1994 personal return. In addition, HRDC did not report the extras as income. Respondent properly reduced petitioners' income by the reported rental amounts, and neither HRDC nor petitioners are entitled to claim deductions for rent paid (or the value of the extras) in excess of those claimed on HRDC's returns for 1993, 1994, and 1995.
Petitioners also argue that because the Money Exchange charged a 2.5-percent fee each time they cashed a check there, they are entitled to a deduction of 2.5 percent of Mr. Payne's extras. We disagree. The record shows that the Money Exchange did charge 2.5 percent of the value of each check cashed as a fee. However, in order to claim a deduction, the fees must be ordinary and necessary expenses of running*152 petitioners' business. See
Respondent adjusted petitioners' income by $ 3,681 for 1993 and $ 30,953.94 for 1995 for bank deposits made to their account in excess of all identified sources, including extras and income from HRDC. Bank deposits are prima facie evidence of income.
VI. Innocent Spouse Relief Under
Petitioners argue that Mrs. Payne is entitled to relief from petitioners' joint liabilities for 1993, 1994, and 1995 under
Relief under
The requesting spouse must fulfill five requirements in order to receive relief under
We held above that petitioners filed their 1993, 1994, and 1995 returns fraudulently with the intent to evade tax. Respondent has shown that both petitioners committed fraud in the filing of the false returns. Mrs. Payne was very involved in running the business, and*158 we are convinced that she and Mr. Payne together operated HRDC in a way that concealed the cash they received to avoid tax. Mrs. Payne knew that Mr. Payne cashed the payments from the extras; while working in HRDC's offices, she actively separated out the checks to be cashed from those to be deposited in the bank. The cash was used for Mr. and Mrs. Payne's personal expenses, such as when Ms. Enerson would cash checks and mail them cash during their vacations in Florida. Mrs. Payne controlled HRDC's books, which recorded the extras separate from HRDC's regular jobs. She attended a meeting with Mr. Payne and Mr. Gunderson to discuss the preparation of petitioners' tax returns at which Mr. Gunderson was told that all of HRDC's receipts were deposited into the bank account. She testified that she knew Mr. Gunderson had requested only bank records to complete the returns, and she helped Ms. Enerson gather information to send to Mr. Gunderson. Because we find that Mrs. Payne filed the returns for 1993, 1994, and 1995 fraudulently, respondent did not abuse his discretion in denying Mrs. Payne innocent spouse relief under
VII. Fraud Penalty Under
If respondent*159 shows that any portion of an underpayment is due to fraud, the entire underpayment will be treated as attributable to fraud for purposes of the penalty under
To reflect the foregoing, concessions of the parties, and to give effect to the stipulations by the parties,
Respondent's Motion for Leave to Amend the Answer to Conform the Pleadings to the Proof is denied as moot, and Decision will be entered under
1. Unless otherwise indicated, all section references are to the Internal Revenue Code as amended, and all Rule references are to the Tax Court Rules of Practice and Procedure.↩
2. After trial, respondent moved to amend his answer to assert, in the alternative, that the period of limitations remains open due to the 6-year period in
3. This argument leads us to conclude that HRDC used the cash method of accounting for tax purposes for 1993, 1994, and 1995.↩
4. The amount of the understatement determined in the notice of deficiency is $ 222,735. It is unclear how respondent arrived at this figure, since the individual adjustments result in an understatement of $ 232,565.56 ($ 215,039.34 unreported income plus $ 20,526.22 disallowed deduction). The difference does not appear to be the result of respondent's negative adjustment to petitioners' rental income, because that adjustment was made to petitioners' adjusted gross income, not HRDC's income. Because respondent argues only the figure in the notice of deficiency, petitioners are liable for tax on the lower amount.↩
5. On Aug. 11, 2003, the Commissioner issued