Melinda Keeling v. Coffee County, Tennessee

09/18/2018
IN THE COURT OF APPEALS OF TENNESSEE
AT NASHVILLE
July 10, 2018 Session
MELINDA KEELING V. COFFEE COUNTY, TENNESSEE ET AL.
Appeal from the Circuit Court for Coffee County
No. 40613 J. Curtis Smith, Judge
No. M2017-01809-COA-R3-CV
After a jury awarded a terminated employee compensatory damages for a county’s
violation of the Public Employee Political Freedom Act (“PEPFA”), the trial court
awarded equitable damages. On appeal, the county argues that the trial court erred in
excluding the findings of a neutral committee appointed by the mayor. We find no abuse
of discretion in the trial court’s decision to exclude the findings as hearsay. As to the
county’s assertion that the trial court erred in awarding damages related to the
employee’s termination because the verdict form did not ask the jury to make a finding
that her termination resulted from the PEPFA violation, we conclude that the county
waived this issue by failing to raise it before the jury returned its verdict. We reject the
county’s challenges to the amount of back pay awarded to the employee. Furthermore,
we find that the trial court did not err in awarding front pay, or in declining to include
benefits in the front pay award. The employee asserts that the trial court erred in
concluding that she failed to mitigate her damages, and we agree that the county failed to
meet its burden of proof on the issue of mitigation of damages. On the sole issue of
mitigation of damages, we reverse the trial court’s decision.
Tenn. R. App. P. 3 Appeal as of Right; Judgment of the Circuit Court Affirmed in
Part, Reversed in Part, and Remanded
ANDY D. BENNETT, J., delivered the opinion of the Court, in which FRANK G. CLEMENT,
JR., P.J., M.S., and W. NEAL MCBRAYER, J., joined.
W. Carl Spining, Nashville, Tennessee, for the appellants, Coffee County, Tennessee and
Glenn Darden.
Jerry Gonzalez, Murfreesboro, Tennessee, for the appellee, Melinda Keeling.
OPINION
FACTUAL AND PROCEDURAL BACKGROUND
Melinda Keeling worked in the Coffee County Codes and Safety Department (“the
Department”) as a permits clerk beginning in 2006. Prior to her employment at the
Department, Ms. Keeling worked for Coffee County in the office of the Clerk and
Master. In 2007, Glenn Darden was hired as a codes inspector; in 2009, the head of the
Department resigned, and the county mayor promoted Mr. Darden to the head position.
In September 2013, Ms. Keeling filed this PEPFA lawsuit alleging causes of
action against Coffee County pursuant to Tenn. Code Ann. § 8-50-603,1 and against Mr.
Darden for assault. According to Ms. Keeling’s complaint, even before Mr. Darden was
promoted to department head, he “would never be available for members of the public to
ask questions about building permits and other issues relevant to that office.” Although
she complained to the department head, “nothing was ever done.” Then, once Mr.
Darden became Ms. Keeling’s supervisor, his lack of availability continued, and he
started making changes to personnel policies.
On November 12, 2009, Ms. Keeling talked to the mayor about the complaints she
was hearing from the public concerning Mr. Darden’s lack of availability. She
subsequently wrote several letters to the mayor. According to Ms. Keeling, when Mr.
Darden heard about her communication with the mayor, he retaliated against her—for
example, by taking away duties that provided her with compensatory time off, moving
things around in the office, giving her the cold shoulder, and putting a negative letter in
her personnel folder. Ultimately, in May 2010, Mr. Darden eliminated Ms. Keeling’s
position, ostensibly due to lack of funds and/or lack of work.
The trial
This case went to trial before a jury over the course of two days in January 2017.
Ms. Keeling was the first and only witness who testified on her behalf. She testified that
she worked as a deputy clerk for the Chancery Court of Coffee County for three-and-a-
half years and then had the opportunity to transfer to the Codes Department, where she
worked for another three-and-a-half years. She was hired by the Codes Department as an
administrative assistant. Her job responsibilities included attending meetings of the
planning commission and board of zoning appeals, taking the minutes of the meetings,
notifying commissioners by letter of the meetings, interacting with customers coming in
1
The Public Employee Political Freedom Act makes it unlawful for a public employer “to discipline,
threaten to discipline or otherwise discriminate against an employee because such employee exercised
that employee’s right to communicate with an elected public official.” Tenn. Code Ann. § 8-50-603(a).
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to obtain groundwater protection or septic tank permits from the State (an adjoining
office), assisting customers with filling out applications for building permits, data entry,
accepting and receipting money, and handling walk-ins and persons looking for Mr.
Darden.
Ms. Keeling testified that David Pennington was the county mayor when she
worked for the County. When she was hired by the Codes Department, Ronnie Branch
was the head of the Department. Part of Ms. Keeling’s job was to prepare the agenda and
take the minutes for the planning commission and board of zoning appeals meetings and
to attend the meetings, which occurred in the evenings. She received compensatory time
off (“comp time”) for these extra hours of work. At some point, Ms. Keeling’s title
changed from administrative assistant to permits clerk. She continued to have the same
duties and the same salary. Ms. Keeling stated that, with the state and county duties
combined, she stayed busy in her job.
According to Ms. Keeling, customers had difficulty reaching Mr. Darden. She
stated: “When the customers had questions, I couldn’t track him down or get him to meet
with the customers to answer their questions.” She was not qualified to answer the
questions they had. After Mr. Branch left, the way the office was run did not change at
first. People complained about not being able to find Mr. Darden. Sometimes they
would be angry. Despite Ms. Keeling leaving messages for Mr. Darden, customers
would report that they still did not hear from him. In the time period from around
September through November 2009, Ms. Keeling estimated that Mr. Darden was out of
the office 75 to 80% of the time. She could reach him on his cell phone, but customers
were not given his cell number. Meanwhile, Ms. Keeling was busy at the office.
Ms. Keeling acknowledged that Mr. Darden had talked to her before November
2009 about turning in incomplete applications. She explained that the process was for
customers to hand an application to her and she would then turn it over to Mr. Darden.
She would assist the customer in filling out the application, but there was a section that
the customer could not fill in “which had to do with dimensions of the building and
calculation of the fees based on those dimensions.” Ms. Keeling testified that only Mr.
Darden could fill out that section, and that was the only section of the application that she
would leave blank because she “was not entitled or qualified” to complete it. Mr. Darden
would complain to Ms. Keeling that such applications were incomplete, and she would
explain her dilemma—i.e., that, under his policies, she was not trained or certified to
answer those questions. Mr. Darden never resolved this dilemma for Ms. Keeling.
Customers would ask her questions about the fees on a daily basis, and she did not know
how to answer them.
When Ms. Keeling told Mr. Darden that people had come by to see him with
questions and he had not been there, he would say, “They’ll have to catch me when I’m
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in the office,” or, “They’ll just have to wait until I’m available.” Ms. Keeling suggested
that he set office hours, but Mr. Darden refused to do so.
Ms. Keeling gave the following description of an incident that occurred on
November 12, 2009:
A. Well, I was in the office alone that day. And a lady came in with her
sick child. And said she had tried to get ahold of Mr. Darden three
different times, in person, in the office and could not catch him in the
office. And while I was standing there getting ready to hand her an
application, another customer came in, same complaint. They had tried
three or four times to get ahold of Mr. Darden and couldn’t catch him in the
office. And then, another—two more men came in trying to get ahold of
Mr. Darden, same complaint. But this guy had driven from like,
Murfreesboro, I believe. All three of them came in trying to reach Mr.
Darden, which they had done on previous occasions, many times.
Q. So what did you tell them? Or, what did you do after that?
A. At that point, I didn’t know what else to do, due to the fact that they had
tried several times. A couple of them had called Mr. Darden. And he said,
I don’t make in-office appointments. At least, two-out-of-three of them
said that. So I took them to the Mayor’s assistant, and told her what was
going on. By “took them,” I mean I escorted them down the hallway into
the Mayor’s office and spoke with his assistant and told her that this
situation had occurred. That they had tried to get ahold of Mr. Darden via
phone and in person, and they could not get in touch with him to get their
questions answered. She, in turn, she, being his assistant, told me to take it
into the Mayor’s office and explain it to him, which I did.
Q. What did you tell the Mayor?
A. I told him that these people had tried on many different occasions to get
ahold of Mr. Darden to get building questions answered or septic, any kind
of questions they had regarding building a structure on their property or
getting a permit for somebody else. One guy was trying to get a house for
his mother, so he could take care of her. Couldn’t get any of the questions
answered by Mr. Darden. And I explained that to Mayor Pennington. That
they had tried calling and coming in the office, all to no avail.
Q. Did you tell the Mayor about your perceptions of Mr. Darden’s
conduct?
....
A. Other than being unavailable all the time, he had somewhat of a
negative attitude. You know, saying that they can just wait or they can find
him when he’s available. Or, you know, the, I’ll get to you when I can,
attitude.
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Q. Were these members of the public, were they present when you were
talking to the Mayor?
A. Yes, they were.
Q. Then, what happened?
A. Then, I went back to my office, and a couple of the people, the
customers, stayed in the office with the Mayor. And I went back to my
office. And a few minutes later, I went to lunch.
Q. Now, any of these people you took to the Mayor’s office, or any of the
four that approached you in your office, had they tried to fill out an
application of any sort?
A. They had done the name, address, phone number, location of the site,
that they were wanting to either build or add additional space to. They had
given me all of the information I needed, except they didn’t want to pay the
building permit fee, which I think was $250, I think. And it got to the part
that only Mr. Darden could do. So I left it on my desk and went to lunch. I
left the applications.
....
Q. And then what happened—well, as you were leaving the Mayor’s
office, did you hear the Mayor say anything with regards to wanting to see
Mr. Darden?
A. He told his secretary, Roxane Patton, to get Glenn in here.
....
Q. What happened when you returned from lunch?
A. Mr. Darden was, actually, in his office. I could hear him over there.
And he came and jerked the door open and told [me] to come in his office
and sit down.
Q. And what did you do?
A. I did, exactly, what he told me. His eyes were bloodshot. His face was,
extremely, red and he had a very, very angry look on [his] face, and I was
scared.
....
Q. Then, what happened?
A. Then, he came across the desk. He had a pencil in his hand, and he
shook it in my face, and said, “If you ever take anyone else to the Mayor’s
office, I’m going to write you up.” And he said, “If you ever turn in
another application that’s not complete, I’m going to write you up.”
Q. Did you know what application he was referring to?
A. The building permit application.
Q. The same one that was left on your desk?
A. Yes.
Q. The same one as the individual that had gone to the Mayor and
complained about Mr. Darden?
A. That’s correct.
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Q. That’s the building application he was complaining about being
incomplete?
A. That’s correct?
Q. Did you turn it into Mr. Darden?
A. No, I did not. It was on my desk when I left for lunch.
Q. Did you say anything in response to that?
A. No.
Q. Why not?
A. There wasn’t . . . there wasn’t –
Q. Did you say anything in response, either, to him shaking the pencil in
your face, saying that he was going to write you up or anything about the
incomplete application? What did you say in response to all of that?
A. I was scared to death. I said nothing.
Q. What were you thinking at the time? You say you were scared to death.
What were you thinking at the time? What did you think he would do?
A. I was afraid he was going to hit me. It was so violent, the look on his
face and his actions.
Q. Did you understand what he was so angry about?
A. No. Except, that I had complained to the Mayor. I had taken those
people to the Mayor. That’s the wrath of all of his anger, or the beginning,
start of all of his anger.
Q. Had you ever seen him angry like that before?
A. No.
Ms. Keeling testified that, after the meeting, she began to feel “a little sick” and
developed a headache. Mr. Darden allowed her to go home.
Ms. Keeling wrote Mayor Pennington a letter dated November 16, 2009, in which
she lodged a formal complaint against Mr. Darden. She stated that she “felt improperly
threatened with disciplinary action and harassed by Mr. Darden’s unprofessional words
and actions” in violation of her rights as set forth in the County’s personnel manual.
After outlining her complaints about Mr. Darden’s absences from the office, Ms. Keeling
described his behavior toward her when she returned to the office after lunch on
November 12, 2009. She wrote: “Mr. Darden then violently shook a pencil at me, very
close to my face . . . and very loudly threatened ‘If you ever take someone to the mayor’s
office to complain, I’ll write you up.’” Ms. Keeling hand-delivered the letter to the
mayor.
After the mayor received Ms. Keeling’s November 16 letter, he showed it to Mr.
Darden. (The mayor informed Ms. Keeling that he allowed Mr. Darden to read her
letter.) Mr. Darden then called Ms. Keeling into his office on November 18, 2009, and
showed her a letter of reprimand he had written dated November 16, 2009. In his letter,
which Ms. Keeling read into the record, Mr. Darden expressed “concern that you are not
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following my instructions, as to seeing that applications for building permits are
completed in their entirety.” The letter also states that “[p]resent job responsibilities will
change and will also be increased from time to time.” The letter of reprimand was “being
placed in [Ms. Keeling’s] personnel file for a period of one year (1) provided no further
disciplinary actions are taken.” Ms. Keeling testified that she had never before received a
letter of reprimand in the Department. She again explained to Mr. Darden why she was
not able to complete part of the building permit applications. She did not recall what, if
anything, he said in response.
Ms. Keeling responded to Mr. Darden’s letter of reprimand by writing another
letter to the mayor dated November 19, 2009, stating that she considered the letter of
reprimand to be continued harassment and retaliation. Mayor Pennington sent Ms.
Keeling a letter on December 1, 2009, informing her that, although he believed Mr.
Darden’s actions were well-intentioned, he was “concerned about the sequence of events
and fear[ed] that the reprimand could be interpreted, due to the time factors, as a reaction
to your directly contacting my office on County matters . . . .” The mayor was, therefore,
instructing the human resources administrator to remove the letter of reprimand from Ms.
Keeling’s personnel file. He was also suggesting that Mr. Darden establish “a written
policy concerning office operations” to avoid future misunderstandings.
Ms. Keeling testified that, after the mayor’s letter, Mr. Darden established policies
and procedures for the Department. These policies provided that the codes director
would approve the relocation of office furniture or wall hangings, which included the
codes map. Ms. Keeling testified that she used the codes map on a daily basis. The
previous codes director had the map framed and placed in her office. Ms. Keeling came
into her office one day and found that Mr. Darden had moved the map into his office.
Mr. Darden now kept the door to his office closed, so every time Ms. Keeling needed to
consult the map she would have to interrupt Mr. Darden and go across his large office to
consult the map. Ms. Keeling asked him if the map could be moved back to her office
because she needed to consult it frequently, but he refused. The location of the map was
not an issue prior to Ms. Keeling complaining to the mayor.
Another change under Mr. Darden’s new policies concerned the thermostat control
settings. Only the codes director could change the thermostat under the new policy. At
that time, the Department only had two employees, Mr. Darden and Ms. Keeling, and Mr.
Darden was out of the office the majority of the time. Ms. Keeling testified that, after
this policy was implemented, she was sometimes too hot or too cold with the temperature
set by Mr. Darden but did not feel comfortable complaining to him about it. He never
asked her whether the temperature was suitable for her.
Ms. Keeling wrote a letter to the mayor dated December 3, 2009, in response to
the mayor’s letter of December 1, 2009. She stated that the “workplace environment has
deteriorated further,” and that she “consider[ed] the changes in [Mr. Darden’s] lack of
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verbal communications to be passive-aggressive ‘cold-shoulder treatment,’ and a
continuation of his harassment and retaliation.” Ms. Keeling also cited changes in her job
description and office policies, which she considered “possible retaliation.” Ms. Keeling
testified that she was no longer informed of what was going on in the Department.
Ms. Keeling testified that she overheard Mr. Darden talking to people in his office
at times. She heard him say, “I’ve got a stupid employee,” and “I’ve been trying to get
her a** fired for a long time now.” She also heard him say, “It’s just taking me a long
time.” Ms. Keeling took notes when she heard Mr. Darden say these things. She heard
Mr. Darden having a discussion with the person in charge of the state groundwater
protection office, who suggested that Mr. Darden “do it like I do,” which meant to have
an answering machine and have calls roll over to the mayor’s office.
In a letter to the human resources department coordinator dated December 17,
2009, Mr. Darden stated: “I have determined there is no longer a need for the position of
a Permit’s Clerk.” According to him, he could perform the work of the permits clerk by
using the answering device on the phone system or “possibly let the calls roll over to the
Mayor’s office where I can pick up any messages which are received for me during the
day.” He requested that the “layoff” for this position begin effective January 6, 2010,
with the permits clerk being paid for two weeks but not allowed to remain in the office.
Mr. Darden requested that the County begin advertising for the new position of
enforcement officer for the property maintenance area. Ms. Keeling was not aware of
this letter at the time.2
Also in December 2009, Mr. Darden informed Ms. Keeling that her services were
no longer needed at board meetings and that he would take the minutes. Under the new
policies, Mr. Darden had to approve all comp time in advance in writing. He denied Ms.
Keeling’s requests for comp time for the board meetings, which had previously been part
of her regular job duties.
On May 27, 2010, Mr. Darden wrote a letter of termination to Ms. Keeling which
stated: “Due to budget constraints and a lack of sufficient building permits to fund a
permits clerk, effective this date, you are laid off.” The human resources officer gave the
letter to Ms. Keeling. The County budget for the time period in question showed that the
Department was funded for three positions.
Ms. Keeling testified that she felt that all the changes in behavior and anger that
Mr. Darden exhibited toward her resulted from her going to the mayor and complaining
about his conduct.
2
No “layoff” occurred in December 2009 or January 2010.
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On cross-examination, Ms. Keeling acknowledged that Mr. Darden had asked her
to investigate two property maintenance complaints for codes enforcement and presented
her with related follow-up letters to sign. Ms. Keeling testified that she felt unsafe in the
Department vehicle “because it had bad tires” and that she told Mr. Darden she did not
feel safe doing the inspections. On redirect, Ms. Keeling recalled Mr. Darden saying that
he was cautious when going out on inspections because someone might pull a gun on
him, or saying that he was in fear. She stated that Mr. Darden had written the letters, and
she did not understand why he did not sign them himself, but she was afraid to ask him
for fear he would blow up at her.
The County’s first witness was Glenn Darden, who testified that he began working
for the Department in the fall of 2007 as a building inspector. He had passed the exam to
become a commercial building inspector when he was hired, and he received his
residential building certification in April 2008. No one else in the office was certified as
a building inspector. Mr. Darden explained that, after a building permit was issued, the
Department conducted three inspections, which required him to go out to job sites. Mr.
Darden testified that he also fielded complaints about property maintenance issues.
Mr. Darden became director of the Department after the previous director, Ronnie
Branch, left. He went over the building permit application form with Ms. Keeling and
explained the importance of filling in all of the requested information. Mr. Darden
testified that, when he became codes director, he thought about making changes in the
office. Because the office did not issue many permits, he thought that Ms. Keeling could
help with the property maintenance process by sending out an initial letter, taking
photographs, and handling complaints. He talked with Ms. Keeling and showed her a
form letter, but she said that she was not comfortable signing it. He asked her to go out
and take some photographs at a location where one person’s chickens were going into
another person’s yard. Ms. Keeling called back and said she could not find the place.
Mr. Darden gave her some directions, but Ms. Keeling returned saying that the camera’s
batteries were dead. When Mr. Darden talked with Ms. Keeling and asked her to sign the
letter, she said she was not comfortable doing so.
Asked about the November 16, 2009 letter of reprimand, Mr. Darden stated that
the application in question was not complete. He stated that the application was one
concerning Beech Grove about which Ms. Keeling had taken applicants to the mayor’s
office on November 12, 2009. He recalled that, on November 12, the mayor’s assistant
called him. Mr. Darden went straight to the Department, looked on Ms. Keeling’s desk,
and found the application regarding the Beech Grove property. The application was not
complete; it contained only the location of the property and did not provide enough
information for him to contact anyone. Sometime that day, Mr. Darden testified, he
called Ms. Keeling into his office to discuss the application. Mr. Darden did not agree
with Ms. Keeling’s account of their meeting. Although he stated that he had a pen or
pencil in his hand, he denied gesturing in a threatening way or being angry. Mr. Darden
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acknowledged telling Ms. Keeling that, “if she ever failed to get one of those applications
complete, that I’d write her up.” Mr. Darden denied any intent to create fear in her. Ms.
Keeling left the meeting and went back to the mayor’s office.
Mr. Darden could not recall “for certain” whether the mayor showed him the letter
of complaint that Ms. Keeling wrote to the mayor on November 16. He testified that the
mayor came to his office and asked him if he shook a pencil at Ms. Keeling, and that he
denied doing so. With regard to the letter of reprimand dated November 16 that he wrote
to Ms. Keeling, Mr. Darden acknowledged that this letter referenced the incident of
November 12 and the incomplete Beech Grove application. He denied giving Ms.
Keeling the reprimand in retaliation for her going to the mayor’s office. He testified:
The only reason I would have given [the letter of reprimand] to her was
because I considered the fact whenever I gave her the verbal reprimand, she
never did acknowledge that she would see that those applications were
completed and jumped up and left the desk and went to [the mayor’s]
office. That’s the reason I decided to go with a written reprimand.
Mr. Darden testified that he established office policies and procedures in
December 2009 after being asked to do so by the mayor. He stated that he did not direct
the policies at any one person. Mr. Darden denied telling anyone that he was trying to
get rid of Ms. Keeling and calling her “a stupid employee.” He denied telling Charles
Harris, “I’m trying to get her fired.” Mr. Darden acknowledged sending a memo to
Heather Skelton, in human resources, in December 2009, asking that the permits clerk
position be laid off but denied that he was acting in retaliation for Ms. Keeling’s actions.
According to Mr. Darden, he was attempting to restructure the office because he needed
someone in the office to help with building inspections and property maintenance issues.
As Mr. Darden testified, Ms. Keeling’s position was not eliminated in December
2009. She continued to work in the Department. He stated that she did not assume any
of the property maintenance responsibilities and that the permit applications traffic stayed
relatively light. On May 27, 2010, Mr. Darden wrote a letter to Ms. Keeling informing
her that her position was being eliminated. When asked why he made this decision, Mr.
Darden gave the following testimony:
Because I needed to move forward with getting someone in that would do
the work that I needed to be done in the property maintenance area and a
building inspector, as well. The budgets wouldn’t—as I saw it, allow me to
add another person and have three people in the office. If we could do it
with two, two people, who could do property maintenance, building
inspections, could meet people at the door.
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When he became director of the Department in October 2009, Mr. Darden
explained, the budget allowed for three positions. In the budget Mr. Darden proposed for
the 2010 fiscal year, he did not include a permits clerk. He did not, thereafter, hire
anyone for that position. He hired someone as a property maintenance officer who would
work toward receiving certification as an inspector.
On cross-examination, Mr. Darden disputed Ms. Keeling’s estimate that he was
out of the office 75 to 80% of the time. With an average of one to one-and-a-half permits
a week, Mr. Darden thought he would not have been gone 30 to 40% of the time. He
acknowledged that, when he admonished Ms. Keeling about the incomplete Beech Grove
application on November 12, 2009, this was the first time he had admonished her about
incomplete applications.3 Then, because he did not like the way she responded to his
verbal reprimand, he decided to make a written reprimand.
Although, at the hearing, Mr. Darden denied being angry when he met with Ms.
Keeling on November 12, 2009, during his deposition in 2012, he stated that he was
angry at her during that meeting. Asked why he was angry at this meeting, Mr. Darden
testified: “Because there were countless applications where they were never completed.
. . . And that one pretty much took the cake.”
David Pennington, former county mayor, testified for the County and described
what happened when Ms. Keeling brought two men to his office on November 12, 2009,
concerning a building permit and the mayor then called Mr. Darden. He further detailed
his interactions with Ms. Keeling, who returned to his office to make another complaint
on November 16, and his decision to remove Mr. Darden’s letter of reprimand from her
personnel file. Mayor Pennington was aware of Mr. Darden’s desire, as expressed in his
December 2009 letter, to eliminate Ms. Keeling’s position, but he advised Mr. Darden
against laying her off at that time. Mayor Pennington testified that he was consulted
before Mr. Darden laid Ms. Keeling off in May 2010.
The jury returned a verdict finding that Ms. Keeling had proven all of the elements
of her PEPFA claim and that she had suffered damages for pain and suffering,
humiliation and/or embarrassment in the amount of $10,000. The jury found that she had
failed to prove her assault claim. On January 26, 2017, the trial court entered a partial
judgment in the amount of $30,000, trebling the damages in accordance with PEPFA.
3
Soon thereafter, Mr. Darden changed his answer and said that there had been other instances of
incomplete applications that he had discussed with Ms. Keeling, but this was the first time that he had
“admonished” her.
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Post-trial proceedings
On January 25, 2017, Ms. Keeling filed a motion for equitable damages—
including back pay, front pay, loss of benefits, and pre-judgment interest. According to
her motion, the parties agreed that “equitable damages were to be determined by this
Court after a jury trial on liability and emotional damages only.” Coffee County opposed
Ms. Keeling’s motion, arguing that the court should refuse to award the requested
damages. Part of the basis of the County’s argument was that the court did not allow it to
put on evidence showing that Ms. Keeling’s termination was not the result of her
speaking to the mayor. According to the County’s argument, the jury’s findings of a
violation of PEPFA and damages flowing from the violation did not necessarily mean
that Ms. Keeling’s termination was part of the resulting damages. The County also
asserted that, even if the court found it proper to award equitable damages, the amount
should be reduced to take into consideration Ms. Keeling’s duty to mitigate and the
trebling of damages required by the statute.
In an order entered on March 13, 2017, the trial court ruled on Ms. Keeling’s
motion for equitable damages. On the evidentiary issue raised by the County, the trial
court made the following ruling:
At trial, Defendants sought to introduce a letter from County Commissioner
Sam Rittenbury, Personnel Policy and Salary Review Committee
Chairman, dated December 30, 2009. The purpose of the letter was to
show Coffee County’s attempts to address Plaintiff’s concerns that she was
suffering discrimination. The Court ruled the letter was hearsay and denied
entry of the letter into evidence. Both trial counsel agreed to jury
instructions that a cause of action under the Public Employee Political
Freedom Act (“PEPFA”) is complete once a Plaintiff communicates to an
elected official about a work-related matter and that communication was a
substantial or motivating factor in the commission of a discriminatory act.
The Court finds in addition to being hearsay the letter was irrelevant to any
issue presented to the jury or on any issue to be considered by the Court on
equitable damages. The Court finds denial of the introduction of this
evidence, at trial, or other trial rulings, are not a bar to the consideration of
equitable damages.
The court ruled that the issue of mitigation of damages would have to be determined at
the hearing on equitable damages, rejected the County’s argument that unemployment
compensation should be deducted from any recovery, and rejected the County’s argument
that there should be an offset to front pay in consideration of treble damages.
The County filed a motion for a new trial on February 24, 2017, on the basis that
the trial court erred in excluding evidence of the County’s formation of a committee to
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investigate Ms. Keeling’s allegations and the subsequent findings and actions of the
committee. The County further asserted that the verdict was against the weight of the
evidence. The County filed a supplement to its motion for a new trial in April 2017 to
assert that the jury verdict was confusing “because it does not state whether the
elimination of Ms. Keeling’s position was itself a violation of the Tennessee Public
Employee Political Freedom Act (PEPFA).”
The court held a hearing on equitable damages on March 21, 2017. In an order
entered on May 1, 2017, the court rejected the County’s argument that Ms. Keeling was
not eligible for damages for the years during which no permits clerk was included in the
budget. The court reasoned as follows:
The trial jury found that Defendant Glenn Darden unlawfully discriminated
against Plaintiff as the department head and he developed the code
department’s budget which eliminated Plaintiff’s position. Her last date of
employment was May 27, 2010. Upon Mr. Darden’s retirement in
September, 2015, the Coffee County Mayor immediately sought and
obtained an amendment to the Coffee County budget for the codes
enforcement office which re-established essentially the position which
Plaintiff had held. The Court finds that failing to fund the position which
Plaintiff occupied in the codes enforcement office was a continued act of
discrimination by the Defendants rendering consideration of equitable
damages appropriate for the period during which no permits clerk or
comparable position was budgeted.
On the issue of mitigation of damages, the court found that the “Defendants have carried
their burden of proof that Plaintiff’s employment at the Allstate Agency was substantially
equivalent employment to her employment in the Coffee County codes enforcement
office.”4 The court also determined that Ms. Keeling was entitled to back pay from the
date she was terminated until January 12, 2017, and to front pay for a period of four years
from the date of judgment. Both front pay and back pay were to be trebled as required by
PEPFA. With these guidelines, the parties were encouraged to agree on a judgment
amount.
After both parties responded to the court’s order, the trial court entered another
order on June 9, 2017, clarifying its ruling on equitable damages. On July 7, 2017, the
trial court entered judgment with the following equitable damages: back pay in the
amount of $90,512.18; back benefits in the amount of $35,890.84; prejudgment interest
in the amount of $11,968.39; and front pay in the amount of $16,008.00, for a total of
4
Ms. Keeling worked for an Allstate agency from August 24, 2015 through September 14, 2015, when
she left the job voluntarily.
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$154,379.41 in equitable damages, translating to $463,138.24 in treble damages. Court
costs and attorney fees were yet to be determined.
On August 8, 2017, the County filed a second supplement to its motion for a new
trial asserting that Ms. Keeling should not be awarded equitable damages for the time
period when there was no permits clerk position in the County budget. The trial court
heard the County’s motion for a new trial, as well as other pending motions, on August
15, 2017. The court denied the motion for a new trial but granted the County’s motion to
stay execution of the judgment pending appeal.
Issues on appeal
On appeal, the County asserts that the trial court erred: (1) by excluding the
findings of a neutral committee appointed by the mayor to review employment concerns,
(2) by awarding termination-related damages when the jury did not find that the
termination resulted from a PEPFA violation, and (3) by awarding back pay when Ms.
Keeling’s position was not filled following her termination and without offsetting the
award with her unemployment benefits. Ms. Keeling raises two issues of her own,
namely, whether the evidence preponderates against the trial court’s determination
regarding mitigation of damages; and whether the trial court abused its discretion in
ruling that front pay damages would not include the value of benefits.
ANALYSIS
I. Employment review committee findings.
The County argues that the trial court made a “crucial mistake” during the second
day of trial that “unfairly altered the verdict.” The mayor appointed a committee to
address employment concerns regarding Ms. Keeling, and the defense wanted to
introduce into evidence a letter detailing the findings of the committee. The letter was
signed by Sam Rittenberry, a member of the committee, and has been called “the
Rittenberry letter.”5 After the trial court ruled that the letter would be excluded, the
defendants made an offer of proof.
5
The Rittenberry letter, dated December 30, 2009, was written to Ms. Keeling and states that the
committee met with her and her attorney on December 17, 2009. The committee recommended that Mr.
Darden’s letter of reprimand be removed from her personnel file. Although it did not feel that Mr.
Darden had harassed Ms. Keeling, the committee stated that there was a “communication problem” and
suggested that Mr. Darden establish written guidelines to clarify his expectations. The committee also
opined that Ms. Keeling’s behavior of carrying a tape recorder to document office conversations only
served to heighten tensions. The letter generally cautioned Ms. Keeling that she needed to accept Mr.
Darden’s policies and that the committee did not think any action to remove him was warranted.
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The admissibility of evidence is within the trial court’s sound discretion, and we
review the trial court’s decision to admit or exclude evidence under an abuse of discretion
standard. Mercer v. Vanderbilt Univ., Inc., 134 S.W.3d 121, 131 (Tenn. 2004); Otis v.
Cambridge Mut. Fire Ins. Co., 850 S.W.2d 439, 442 (Tenn. 1992). Under an abuse of
discretion standard, this court cannot substitute its judgment for that of the trial court.
Konvalinka v. Chattanooga-Hamilton Cnty. Hosp. Auth., 249 S.W.3d 346, 358 (Tenn.
2008). An abuse of discretion will be found only if the trial court “applied incorrect legal
standards, reached an illogical conclusion, based its decision on a clearly erroneous
assessment of the evidence, or employ[ed] reasoning that causes an injustice to the
complaining party.” Id.
From the excerpt of the trial court’s May 13, 2017 order set out above, we note
that the trial court excluded the evidence at issue on the ground of hearsay. The County
failed to include in the record most of the trial court’s ruling on the exclusion of this
evidence. The trial court’s decision was within its discretion, and the County has not
established that the court failed to consider the applicable legal principles or that it
erroneously applied the applicable legal principles. See Lee Med., Inc. v. Beecher, 312
S.W.3d 515, 524-25) (stating that a reviewing court must determine “whether the [trial]
court properly identified and applied the most appropriate legal principles applicable to
the decision”). Accordingly, we are unable to conclude that the trial court abused its
discretion in excluding the findings of the neutral committee set forth in the Rittenberry
letter.
II. Damages related to termination.
The County argues that the trial court erred in awarding Ms. Keeling damages
related to her termination from employment because the jury did not make a finding that
her termination resulted from a PEPFA violation. Before the jury began to deliberate, the
court provided the jury with a verdict form on the PEPFA claim that included only the
following two questions:
1. Has the Plaintiff proven by a preponderance of the evidence all of the
elements of the claim for Public Employee Political Freedom Act?
Yes ______ No ______
If your answer is “No,” go to the end, sign and return the jury verdict form
to the Court. If your answer is “Yes,” go to the next question.
2. Decide the amount of any damages sustained by Ms. Keeling for pain
and suffering, humiliation and/or embarrassment.
$ ________
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After answering the first question in the affirmative, the jury decided that Ms. Keeling
was entitled to $10,000 in damages for pain, suffering, humiliation, and embarrassment.
At the equitable damages phase, conducted by the court sitting without a jury, the court
awarded Ms. Keeling damages flowing from her termination.
On appeal, the County states that the court erred in so doing because the jury did
not make a finding that Ms. Keeling lost her job as a result of a PEPFA violation. The
County maintains that it does not object to the jury verdict form or jury instructions. It
summarizes its position as follows:
If Keeling wants damages relating to a loss of employment that occurred
months after the alleged PEPFA violation took place; Keeling must (1)
ensure that the jury is instructed as to proximate cause, and (2) that the jury
verdict form includes a finding that Keeling lost her job as a result of the
alleged PEPFA violation.
Thus, despite the County’s protestations to the contrary, its argument does, in fact,
challenge the trial court’s verdict form and jury instructions.
There is no dispute that, in order to be entitled to damages under PEPFA, a
plaintiff must prove that “‘the communication with an elected official was a substantial or
motivating factor in the discriminatory action taken by the employer.’” Todd v. Shelby
Cnty., 407 S.W.3d 212, 228 (Tenn. Ct. App. 2012) (quoting Gooch v. City of Pulaski, No.
M2006-00451-COA-R3-CV, 2007 WL 969398, at *7 (Tenn. Ct. App. Mar. 30, 2007)).
In this case, however, the jury instructions clearly informed the jury of this requirement.
The trial court stated, in its instructions to the jury:
Ms. Keeling has the burden of establishing by a preponderance of the
evidence all of the facts necessary to prove the following issues: (1) that
Coffee County violated the Public Employee Political Freedom act and/or,
(2) that Mr. Darden assaulted Ms. Keeling. And, (3), the nature and extent
of the injuries and losses she claims as a result of these various claims.
Furthermore, the court explained, under PEPFA, the plaintiff must prove that “the
communication with an elected public official was a substantial or motivating factor in
the adverse action taken by the employer.” The trial court went on:
Plaintiff may establish an inference that her communicating with an elected
public official was a substantial or motivating factor in any adverse action
taken against her by offering evidence of the temporal proximity or
closeness in time between her communicating to an elected official and the
adverse action. You may consider the temporal proximity between the
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plaintiff’s communication with an elected official, and any adverse action
taken against her as circumstantial evidence of defendant’s motive or intent.
The ultimate decision as to plaintiff’s retaliation claims depend[s] on
whether plaintiff has shown by a preponderance of the evidence that her
communicating with an elected official was a substantial or motivating
factor in any adverse action taken against her.
The heart of the County’s argument is the verdict form, which does not mention
the causation issue. The parties and the court engaged in a bench conference regarding
the language of the jury verdict form during a break in the proceedings on January 11,
2017, and both parties made suggestions:
THE COURT: Retaliatory discharge with appropriate changes in the
language there, that would seem to be, at least, as it relates to the claim
against the County.
MR. GONZALEZ [Counsel for Ms. Keeling]: I had drafted a sample and
it’s very similar to this but we had a little bit of dispute about that.
MR. SPINING [Counsel for the County]: Well, [yours] was, Do you find
in favor [of] one or the other?
MR. GONALEZ: Right.
MR. SPINING: Mine was more like that.
MR. GONZALEZ: Well, yours—
THE COURT: Well, if it’s a yes and a no, and if it’s, no, you go no further.
And if it’s, yes, you go down through the progression.
MR. SPINING: Well, Judge, I wanted in the Jury verdict form, “Has the
plaintiff proven by preponderance of the evidence that an adverse
employment action was taken as a substantial or motivating factor?” And
just track that language.
MR. GONZALEZ: See, he wanted you to track the jury charge language.
THE COURT: Yes, well, I think that this one with changes with language,
substituting, you know, public employee, political freedom act, instead of
retaliatory discharge. Seems like that would cover that.
MR. GONZALEZ: I agree. I agree.
MR. SPINING: I mean, I know the Jury charge had the substantial or
motivating cause.
THE COURT: Oh, it does have it in there. I don’t normally put that in.
You can, certainly, argue that.
MR. GONZALEZ: There’s no need to repeat it in the Jury form.
THE COURT: I don’t—as a practice, I don’t really remember repeating
any law in a charge. I think I’ll just use that verdict form for that purpose.
I’m sure there’s something rather standard for an assault charge. Are you
going to be asking for medical or –
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MR. GONZALEZ: No. Just straight compensatory suffering, humiliation,
embarrassment.
THE COURT: Future?
MR. SPINING: No future.
MR. GONZALEZ: We’re going to do that if there’s a bench trial later, if
we establish liability, if we get a verdict in favor of the plaintiff. We’ll
come back later before the Court, for the Court to decide any front pay or
anything like that.
THE COURT: Hold on just a minute then.
MR. GONZALEZ: So, it’s a PEPFA claim, yes or no. And the next one,
if, yes, what’s your damages?
THE COURT: Well, here it says, that Plaintiff is to be awarded damages,
state the amount. Back paying benefits. Again, just take a look at it.
MR. GONZALEZ: But we reserved issues of back pay and benefits to be
decided by the Court after the liability phase. We discussed that at the
pretrial conferences.
THE COURT: All right.
MR. GONZALEZ: Right. So it would be straight compensatory damages.
And he wanted to (inaudible) like humiliation, embarrassment, and so forth,
and so on.
THE COURT: So do you just want, Do you find or do you not find? Yes
or no?
MR. GONZALEZ: If yes, order damages. Compensatory for emotional
suffering, and that’s it.
THE COURT: All right.
MR. SPINING: And we’ve agreed that I may mention that back pay is not
at issue or something to that effect.
THE COURT: Is that under the statute that I would determine that? Or
you just stipulated?
MR. GONZALEZ: That was an agreement, yes, sir.
THE COURT: Well, that simplifies things.
MR. GONZALEZ: It does.
THE COURT: All right.
MR. SPINING: Well, there’s some law that says the front pay issue is to
be decided by the Judge, and we just felt it would be more efficient to do it
that way.
THE COURT: All right.
MR. GONZALEZ: And that way, he can—his concern was that they
may—if they decide for the plaintiff, they may increase it, thinking, well,
she really should get front pay but they’re not asking for front pay. So, I’m
okay with him saying, you’re not to worry about any of that.
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Immediately after telling the jury about the two jury verdict forms and releasing them to
begin deliberating, the judge asked each side if there were “any additional requests or
objections.” Counsel for the County responded, “None, Your Honor.”
Ms. Keeling argues that the County waived any objection to the jury verdict form
by failing to object at trial. The County maintains that it is entitled to a new trial at which
the jury verdict form includes the issue of whether the County’s PEPFA violation caused
Ms. Keeling’s termination. Thus, we must examine the law applicable to objections to
jury verdict forms. We note that, in this case, the court did not use a special verdict form
or a general verdict form accompanied by answer to interrogatories; thus Tenn. Rs. Civ.
P. 49.01 (Special Verdict) and 49.02 (General Verdict Accompanied by Answer to
Interrogatories) do not apply. The principles applicable to the verdict form used in this
case have been summarized as follows:
Counsel should object promptly to a proposed verdict form. If possible,
they should object to the form before its submission to the jury. However,
if unaware of the form’s substance, they should object before the jury
returns its verdict. Savina v. Wisconsin Gas Co., 36 Wis. 2d 694, 154
N.W.2d 237, 240 (1967). Failure to make a timely objection to a verdict
form constitutes a waiver of the objection.
Keith v. Murfreesboro Livestock Mkt., Inc., 780 S.W.2d 751, 759 (Tenn. Ct. App. 1989);
see also Creech v. Addington, 281 S.W.3d 363, 386 (Tenn. 2009) (citing Keith in dicta).
In Keith, the court concluded that the appellants had “waived their objections to the
verdict form used by the jury because of their failure to raise them in a timely manner.”6
Keith, 780 S.W.2d at 759.
The County relies upon Concrete Spaces, Inc. v. Sender, 2 S.W.3d 901 (Tenn.
1999), quoting in particular the Court’s statement that, “A new trial is also warranted
when verdict forms are composed in such a faulty fashion that they do not address each
of the plaintiffs’ theories of recovery and do not allow the jury to adequately respond to
each claim.” Sender, 2 S.W.3d at 911. The Sender case, a lease dispute, is not
comparable to the present case. The Sender plaintiffs sought damages under several
different theories, including common law and statutory claims. Id. at 904-05. Unlike in
the present case, the court in Sender used a special verdict form, but the form did not
allow the jury “to convey its findings under each theory of liability presented by the
plaintiffs.” Id. at 905. The jury awarded the plaintiffs $75,000 in compensatory damages
and stated that punitive damages were warranted, so the parties agreed to a further
hearing on the issue of punitive damages. Id. At that hearing, the jury awarded the
6
The Keith court noted the appellants’ failure to object to the jury verdict form in their motion for a new
trial. Keith, 780 S.W.2d at 759. The court did not indicate that it would have reached a different result if
the appellants had raised the verdict form as an issue in their motion for a new trial.
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plaintiffs a large punitive damages award, which the trial court remitted to $500,000 (the
amount requested in the complaint). Id.
On appeal, the Court of Appeals deemed the verdicts inconsistent because the jury
awarded punitive damages but indicated that the award of compensatory damages arose
under the Tennessee Consumer Protection Act, which authorizes treble damages. Id. at
905-06 (citing Tenn. Code Ann. § 47-18-109(a)(3) & (4) (1995)). After a discussion of
the doctrine of election of remedies, the Supreme Court addressed the problems with the
special verdict form used by the court. Id. 906-09. The Court cited the well-established
general principle that “verdicts that are inconsistent and irreconcilable cannot stand.” Id.
at 911. The Court found that “the trial court should have made it clear to the jury that it
could not award punitive damages based upon a violation of the Consumer Protection
Act,” and that, “[w]ithout a clear record of the theories supporting the jury’s finding of
liability, we cannot determine which form of enhanced damages is warranted in this
case.” Id. at 912. Because of the inadequacy of the verdict form, the Supreme Court
remanded the case to the trial court for a new trial. Id. There was no mention in the
opinion of any objection by either party to the jury verdict form.
Thus, the problem in Sender was that the special verdict form did not adequately
allow the jury to choose between two remedies—punitive damages or treble damages—
that could not be awarded simultaneously. In our case, there was no need to choose
between two possible remedies. Unlike in Sender, the jury verdict form here was not
“inconsistent and irreconcilable.” Id. at 911.
Another case cited by the County is Poteet v. National Healthcare of Cleveland,
Inc., No. E2009-01978-COA-R3-CV, 2011 WL 1484554 (Tenn. Ct. App. Apr. 19, 2011),
a medical malpractice case. One of the issues on appeal in Poteet was whether the
special verdict form prepared by the trial court for the jury was confusing or otherwise
improper in that it did not address one of the plaintiff’s claims. Poteet, 2011 WL
1484554, at *23. In finding that the plaintiffs had not waived the issue by failing to
object until after the jury had been discharged, the Court of Appeals cited Rolen v. Wood
Presbyterian Home, Inc., 174 S.W.3d 158, 160-61 (Tenn. Ct. App. 2005), for the
proposition that the “Tennessee Rules of Civil Procedure provide that an objection to jury
instructions is not waived where there is a failure to make objection until a motion for
new trial.”7 Poteet, 2011 WL 1484554, at *23 (emphasis added). Tennessee Rule of
Civil Procedure 51.02,8 cited by the court in Rolen, applies to jury instructions, which are
7
After determining that the plaintiffs had appropriately raised their objections to the verdict form in a
motion for a new trial, the court in Poteet declined to award them a new trial because it found that any
error did not affect the outcome of the trial. Poteet, 2011 WL 1484554, at *24.
8
Tennessee Rule of Civil Procedure 51.02 states:
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different than a jury verdict form. There are separate rules of civil procedure applicable
to special and general jury verdict forms. See TENN. RS. CIV. P. 49.01, 49.02. The plain
language of Tenn. R. Civ. P. 51.02 does not include jury verdict forms.
The court in Rolen was presented with the question of whether the “plaintiffs
waive[d] any disagreement with the jury verdict form by failing to timely object.” Rolen,
174 S.W.3d at 160. Although the defendant argued that the plaintiffs did not object “on
the record before the form was submitted to the jury,” the plaintiffs responded that, in
fact, they did object to the verdict form “before the form was given to the jury” and that
their earlier objection was reflected in “the discussion between plaintiffs’ counsel and the
Trial Court in the transcript of the motion for new trial hearing.” Id. The Rolen court
quoted the rule from Keith v. Murfreesboro Livestock Market, 780 S.W.2d at 579, that a
party should, if possible, object to a proposed jury verdict form before submission to the
jury or, if they were “‘unaware of the form’s substance, they should object before the jury
returns its verdict.’” Id. The Rolen court then added that “plaintiffs raised this issue in
their Motion for New Trial, and we have previously found that is sufficient to preserve
the issue for an appeal.” Id. In support of the latter proposition, the court in Rolen
quoted Patterson ex rel. Patterson v. Dunn, No. 02A01-9710-CV-00256, 1999 WL
398083, at *17-18 (Tenn. Ct. App. June 16, 1999), a case in which the appellate court
concluded that the trial court’s jury verdict form, even if erroneous, was harmless error,
making the Patterson court’s discussion of the issue and reliance upon Tenn. R. Civ. P.
51.02 dicta. We conclude that the language in Rolen concerning a party raising an
objection to a jury verdict form in a motion for a new trial was not necessary to the
court’s decision and should be regarded as dicta. Because the main source of authority
for this statement was Tenn. R. Civ. P. 51.02, which applies to jury instructions, not
verdict forms, we are not inclined to agree with the Rolen court’s reasoning on that point.
The court in Poteet also cites Whittemore v. Classen, 808 S.W.2d 447 (Tenn. Ct.
App. 1991), in support of its proposition that objections to a jury verdict form may
properly be raised in a motion for new trial. Poteet, 2011 WL 1484554, at *23. This
case is not on point, however. Whittemore involved a verdict that was incomplete and
confusing and required the court to order a new trial. Whittemore, 808 S.W.2d at 459.
The court could not reduce the jury verdict to judgment because it was “fatally
incomplete.” Id. The problems with the verdict in Whittemore, as in Concrete Spaces,
were inherent in the verdict itself and did not require an objection by a party.
After the judge has instructed the jury, the parties shall be given opportunity to object,
out of hearing of the jury, to the content of an instruction given or to failure to give a
requested instruction, but failure to make objection shall not prejudice the right of a party
to assign the basis of the objection as error in support of a motion for a new trial.
- 21 -
We conclude that, under the circumstances of this case, the County waived any
objection to the jury verdict form used by the trial court. The County assisted the court in
drafting the jury verdict form, and the court gave both parties an opportunity to object to
the form prior to the beginning of jury deliberations. Counsel for the County specifically
declined to object to the jury verdict form. Thus, the County did not make a timely
objection to the jury verdict form, and we consider this issue waived.
Based upon the jury verdict, the trial court did not err in awarding Ms. Keeling
damages for her termination from employment.9
III. Back Pay/Front Pay.
The County’s next argument is that the amount of back pay the trial court awarded
was excessive because these damages should have been reduced by Ms. Keeling’s
unemployment award and for the period of time during which her position was not filled.
The County further asserts that the trial court should not have awarded front pay because
front pay and back pay together create a windfall for the plaintiff. For the reasons
described below, we reject the County’s arguments.
Period when position not filled. Back pay is an equitable remedy that may be
awarded in employment discrimination cases to “‘make persons whole for injuries
suffered on account of unlawful discrimination.’” Barnes v. Goodyear Tire & Rubber
Co., No. W2000-01607-COA-RM-CV, 2001 WL 568033, at *4 (Tenn. Ct. App. 2001)
(quoting Albemarle Paper Co. v. Moody, 422 U.S. 405, 418 (1975)). The County asserts
that Ms. Keeling should not be awarded back pay for the period from May 2010 to
October 2014 because Mr. Darden eliminated the position of permits clerk during that
time. As the County points out, there is authority for the proposition that an employee
should not recover damages for the time after which a position was eliminated. See, e.g.,
Hill v. Spiegel, Inc., 708 F.2d 233, 238 (6th Cir. 1983) (holding that cutoff for back pay
was when the former employee’s entire division was eliminated by previous employer).
The difference in the present case is that the trial court found that Mr. Darden
eliminated Ms. Keeling’s position as a retaliatory act and that, once Mr. Darden retired,
the County reinstituted the position:
Defendants argue that Plaintiff is not eligible for back pay for those years
where no permits clerk was budgeted for the Coffee County codes
enforcement office. The trial jury found that Defendant Glenn Darden
9
The County also makes a brief attempt to argue that the trial court erred in failing to consider “all
relevant evidence” regarding Ms. Keeling’s termination and job performance, namely the Rittenberry
letter, an issue upon which we have already ruled. The County had the opportunity to introduce the
information in that letter through witnesses but chose not to do so.
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unlawfully discriminated against Plaintiff as the department head and he
developed the code department’s budget which eliminated Plaintiff’s
position. Her last date of employment was May 27, 2010. Upon Mr.
Darden’s retirement in September, 2015, the Coffee County Mayor
immediately sought and obtained an amendment to the Coffee County
budget for the codes enforcement office which re-established essentially the
position which Plaintiff had held. The Court finds that failing to fund the
position which Plaintiff occupied in the codes enforcement office was a
continued act of discrimination by the Defendants rendering consideration
of equitable damages appropriate for the period during which no permits
clerk or comparable position was budgeted.
The evidence does not preponderate against the trial court’s findings, and we reject the
County’s argument.
Unemployment benefits. The County further argues that the trial court erred in
failing to reduce Ms. Keeling’s back pay award by the unemployment benefits she
received. In declining to reduce Ms. Keeling’s back pay award by her unemployment
compensation, the trial court gave the following rationale:
This Court accepts the minority view set out in Barnes v. Goodyear Tire &
Rubber Co., [2001 WL 568033], that whether to deduct unemployment
compensation from back pay is discretionary with the Court. Barnes noted
that normally no offset from back pay should be made for unemployment
compensation received by Plaintiff because “[un]employment
compensation is paid to further the social policies of the State rather than to
discharge an obligation or liability of the employer; consequently, it is
deemed a collateral benefit which should not be given consideration in
formulating an award of back pay.” Barnes, supra at *8. This Court finds
no deduction for unemployment compensation should be made in any
calculation of equitable damages.
The trial court relied upon Barnes v. Goodyear Tire & Rubber Co., 2001 WL 568033, at
*8, which adopted the minority view that “the decision of whether to deduct
unemployment compensation from back pay is within the discretion of the trial court.”
The Barnes court also cautioned that, “more often than not, such benefits should not be
deducted.” Barnes, 2001 WL 568033, at *8. The court in Barnes offered the following
explanation:
The purpose of back pay is both to make the victim of discrimination whole
and to deter discrimination by the employer. To allow a discriminating
employer to offset its liability by deducting unemployment compensation
paid by a state agency undermines the deterrence objective of back pay. In
- 23 -
effect, a benefit is conferred upon the employer who committed the illegal
discrimination, thus making such discrimination less costly. In choosing
between conferring a windfall upon the wrongdoer and the victim of the
wrongdoing, the logical choice is the victim. Furthermore, the Court in
[NLRB v. Gullett Gin Co., 340 U.S. 361, 364-65 (1951),] expressly stated
that declining to deduct unemployment compensation benefits in computing
back pay does not make an employee more than whole. In this case, we
find no circumstances which would warrant the deduction of
unemployment compensation benefits from the back pay award to Barnes.
Id. (citations and footnote omitted).
In light of Barnes and the trial court’s application of its reasoning to this case, we
find no abuse of discretion in the trial court’s decision not to deduct unemployment
compensation from Ms. Keeling’s back pay award.
Front pay. The County makes a third argument (which is not included in its main
issue statement)—that the trial court erred in awarding Ms. Keeling front pay. The main
thrust of this argument is that the award of front pay should be eliminated because the
award of treble damages under PEPFA along with front pay creates a windfall for Ms.
Keeling.
Whereas back pay compensates a discharged employee for injuries that occurred
before trial, “front pay is an award for future injury that may occur after trial.” Sasser v.
Averitt Express, Inc., 839 S.W.2d 422, 433 (Tenn. Ct. App. 1992); see also Newcomb v.
Kohler Co., 222 S.W.3d 368, 401 (Tenn. Ct. App. 2006). Front pay is “an award of
prospective damages for the loss of future earnings.”10 Sasser, 839 S.W.2d at 433. Front
pay is “not intended to be punitive or to provide an employee a windfall.” Id. (citing
Hansard v. Pepsi-Cola Metro. Bottling Co., 865 F.2d 1461, 1469 (5th Cir. 1989); Lewis
v. Fed. Prison Indus., Inc., 953 F.2d 1277, 1281 (11th Cir. 1992)). Courts have
considered the following factors in order to reduce the speculative nature of determining
a front pay award:
(1) the employee’s future in his or her old job, (2) the employee’s work and
life expectancy, (3) the employee’s obligation to mitigate his or her
damages, (4) the availability of comparable employment opportunities and
the time reasonably required to find another job, and (5) the amount of any
award for liquidated or punitive damages.
10
Reinstatement is the preferred remedy, where feasible. Sasser, 839 S.W.2d at 432. In the present case,
however, the County is not asserting that Ms. Keeling could have been reinstated in her previous job.
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Id. at 434 (citing Fite v. First Tenn. Prod. Credit Corp., 861 F.2d 884, 893 (6th Cir.
1988)) (footnote omitted).
In arguing against front pay, the County emphasizes factor (5) above, in particular
the award of punitive damages, and asserts that the trebling of damages under PEPFA,
including damages for humiliation, pain and suffering, “obviates the need for any award
of front pay.” A similar issue was addressed by our Supreme Court in the case of Coffey
v. Fayette Tubular Products, 929 S.W.2d 326 (1996). Ms. Coffey sued Fayette Tubular
alleging that the company discharged her in retaliation for filing a worker’s compensation
claim. Coffey, 929 S.W.2d at 327. The jury found in favor of Ms. Coffey and awarded
compensatory and punitive damages. Id. The trial court reduced the amount of punitive
damages and awarded Ms. Coffey $20,000 in front pay. Id. The Court of Appeals
further remitted the amount of punitive damages and vacated the front pay award. Id. at
328.
The Supreme Court restored the trial court’s remitted punitive damages award in
the amount of $500,000 and proceeded to address the issue of front pay. Id. at 328-31.
The trial court found reinstatement was not feasible and awarded Ms. Coffey $20,000 in
front pay. Id. at 332. In reversing this decision, the Court of Appeals relied upon factor
(5) from Sasser and reasoned that, because of the punitive damages award, “‘the award of
front pay is inappropriate.’” Id. The Court of Appeals stated that “‘the anticipated loss
of future earnings is more than compensated by the punitive damage award which is not
based upon any particular loss by plaintiff.’” Id. Ms. Coffey argued that the purpose of
punitive damages is “to punish the defendant and deter it from engaging in similar
conduct in the future.” Id. Because punitive damages are not related to the amount of
compensation to which a plaintiff is entitled, Ms. Coffee argued, a court should not take
them into account when deciding whether to award front pay. Id.
Our Supreme Court, in Coffey, reviewed the decisions of other courts that had
considered the issue and acknowledged that “perhaps a majority have concluded that the
trial court must consider any existing award of liquidated or punitive damages in making
its determination of front pay and that a substantial award may render front pay
inappropriate or excessive.” Id. The Court recognized that these decisions were
generally based on the argument that front pay is inherently speculative and that, if
punitive damages are not taken into consideration, the plaintiff may receive a windfall.
Id. The Court, however, rejected this position:
The first major problem with the “majority” rule is that it turns the proper
relationship between compensatory and punitive damages on its head.
Normally, the reasonableness of a punitive award is tested by its
relationship to the harm suffered by the plaintiff. However, the reverse is
not true: the reasonableness of a compensatory award, the jury’s valuation
of the plaintiff’s harm, is never tested by its relationship to the punitive
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award. This is because the defendant’s actions may have been relatively
blameless and worthy of little or no punitive response from the jury, and yet
the plaintiff may have suffered a large amount of economic damages; on
the other hand, the defendant’s actions may have been particularly
egregious and worthy of a substantial punitive response, yet the plaintiff
may have suffered only a small amount of economic damages. By making
the determination of front pay, which has no necessary relationship at all to
the punitive award, dependent upon that award, the majority rule violates
the normal, rational relationship between compensatory and punitive
damages. Its invocation in setting front pay is therefore arbitrary and
irrational.
Nor is this flaw overcome by the argument concerning the speculativeness
of front pay and the possibility of the plaintiff obtaining a windfall. The
answer to this argument is that the speculative nature of the front pay
remedy carries just as much potential to shortchange the plaintiff as it does
to grant it a windfall. The speculativeness of the remedy is a double-edged
sword and is not cured by a mechanism that only allows adjustment in one
direction.
Id. at 332-33 (citations omitted). The Supreme Court reinstated the front pay award after
concluding that “the determination of front pay cannot be based on the punitive award.”
Id. at 333.
In the present case, the trial court declined to reduce its front pay award in light of
the treble damages award:
Defendants finally argue that an offset on front pay should be applied
because PEPFA already requires treble damages. However, treble damages
under PEPFA are not punitive. See Pewitt v. Buford, [No. 01A01-9501-
CV-00025, 1995 WL 614327, at *7 (Tenn. Ct. App. Oct. 20, 1995)].
Rather than intended to punish, PEPFA treble damages, unlike a punitive
damage clause, is applied “to encourage open communication by imposing
increased costs on the public employer that discourages unfettered
communication.” Heriges v. Wilson County, [No. 3:09-cv-0362, 2010 WL
4116719, at *9 (M.D. Tenn. Oct. 19, 2010)]. This Court finds no offset for
front pay shall be made for treble damages in the calculation of equitable
damages.
The County asserts that the present case is distinguishable from Coffey in that “the award
of treble damages under PEPFA is directly related to the valuation of [Ms. Keeling’s]
harm, i.e., the compensatory damages, which assuage[s] the evil the Coffey Court
attempted to avoid in its ruling.” Because there is a relationship between actual damages
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and treble damages, the County argues, “reducing front pay based upon trebled back pay
is neither arbitrary nor irrational.”
Ms. Keeling points out that there is no caselaw interpreting “damages” under
PEPFA to exclude front pay. She further cites Trainor v. HEI Hospitality, LLC, 699 F.3d
19 (1st Cir. 2012), an employment discrimination case in which the employer argued that
front pay was not available, as a matter of law, “when a plaintiff has received the benefit
of an award of double or treble damages.” Trainor, 699 F.3d at 30. The court rejected
this argument as “all bleat and no wool.” Id. The court stated that “the purposes of front
pay and multiplied damages are so disparate that a per se rule of mutual exclusivity
makes no sense.” Id. at 31. Front pay was designed to make the plaintiff whole, while
multiplication damages were intended to be punitive. Id. Therefore, the court concluded,
“there is no principled basis to bar front pay simply because multiplied damages are in
prospect.” Id.
In both Coffey and Trainor, the courts looked to the purposes underlying the
damages involved. The courts in both cases concluded that front pay should not be
reduced by punitive or treble damages. The County argues for a different result in this
case based upon the fact that treble damages are computed by tripling compensatory
damages. The same was true in Trainor. We decline to hold that the trial court erred by
awarding Ms. Keeling front pay in this case.
IV. Mitigation of Damages.
Ms. Keeling argues that the trial court erred in finding that she failed to mitigate
her damages.
The trial court found that “Defendants have carried their burden of proof that
Plaintiff’s employment at the Allstate Agency was substantially equivalent employment
to her employment in the Coffee County codes enforcement office.” On appeal, Ms.
Keeling asserts that the trial court effectively placed the burden on her to prove that she
mitigated her damages and that the evidence does not support the trial court’s finding that
she failed to mitigate her damages.
The applicable law is not in dispute. A terminated employee has “a duty to
minimize [the loss of wages] by seeking other employment.” Frye v. Memphis State
Univ., 806 S.W.2d 170, 173 (Tenn. 1991). The employee need not accept any
employment offer, “but is only required to exercise reasonable diligence in seeking other
employment of a similar or comparable nature.” Id. Substantially equivalent
employment to that from which the plaintiff was terminated “must afford the [plaintiff]
virtually identical promotional opportunities, compensation, job responsibilities, working
conditions, and status.” Rasimas v. Mich. Dep’t of Mental Health, 714 F.2d 614, 624 (6th
Cir. 1983). Moreover, the employer has the burden to establish that there were
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substantially equivalent positions available and that the plaintiff failed to exercise
reasonable diligence in seeking such a position. Id. at 625.
After examining the record, we have determined that the evidence does not
support the trial court’s ruling on the issue of a substantially equivalent position. The
County had the burden to show that there were substantially equivalent positions
available,11 and the trial court found that the job at the Allstate insurance agency was
such a position. But the proof does not show that this job offered “virtually identical
promotional opportunities, compensation, job responsibilities, working conditions, and
status.” Id. at 624. Ms. Keeling testified that the insurance agency job involved
administrative responsibilities, paid $9 an hour, and that her position with Coffee County
paid $23,000 a year, which she believed worked out to a higher hourly rate.12 When
asked whether she would have had medical benefits in the job, Ms. Keeling answered that
she was “assuming they would have offered” her medical benefits. Ms. Keeling would
not have had access to the state retirement or insurance benefits in the Allstate insurance
agency position. There was no proof concerning opportunities for promotion, working
conditions, or status in the Allstate job.
The trial court stated that it based its finding that the Allstate job was substantially
equivalent employment “on Plaintiff’s cross-examination testimony and her lack of
credibility in explaining the reason she voluntarily left the Allstate Agency job.” We
have reviewed Ms. Keeling’s cross-examination testimony concerning the job itself. Ms.
Keeling’s lack of credibility regarding her reasons for staying in the job for only a few
months is not relevant to whether the job itself constitutes substantially equivalent
employment. Based upon the lack of evidence in the record, we find that the County
failed to meet its burden of proving substantially equivalent employment and, therefore,
failed to prove that Ms. Keeling did not mitigate her damages.
Accordingly, we reverse the trial court’s offset to damages for Ms. Keeling’s
purported failure to mitigate her damages.
V. Front Pay/Value of Benefits.
Finally, Ms. Keeling asserts that the trial court abused its discretion in declining to
include the value of benefits in its front pay award.
A court’s decisions regarding front pay are “‘governed by the sound discretion of
the trial court.’” Vawter v. E.I. Du Pont De Nemours & Co., No. W2015-00874-COA-
11
The County, itself, did not offer Ms. Keeling a position. She applied for positions with the County.
12
At a salary of $23,348 a year (working 37.5 hours a week, 52 weeks a year), the Coffee County job
works out to an hourly rate of $11.97.
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R3-CV, 2016 WL 3228129, at *8 (Tenn. Ct. App. June 2, 2016) (quoting Davis v.
Combustion Eng’g, Inc., 742 F.2d 916, 923 (6th Cir. 1984)). Thus, we apply the
deferential abuse of discretion standard to a trial court’s decisions on front pay. Id.
Ms. Keeling argues that front pay is designed to substitute for reinstatement and to
replace future compensation, which includes benefits. She does not, however, cite any
caselaw stating that front pay must include benefits. In the circumstances of this case, the
trial court specifically decided to exclude benefits, and we find no abuse of discretion in
that decision.
CONCLUSION
The judgment of the trial court is affirmed in part and reversed in part, and this
matter is remanded with costs of appeal assessed against the appellants, Coffee County,
Tennessee and Glenn Darden. Execution may issue if necessary.
________________________________
ANDY D. BENNETT, JUDGE
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