Judges: JIM MATTOX, Attorney General of Texas
Filed Date: 12/27/1990
Status: Precedential
Modified Date: 7/6/2016
Honorable Charles D. Penick Criminal District Attorney 804 Pecan Street Bastrop, Texas 78602
Re: Authority of road district to borrow money, of county to guarantee its repayment, and related questions (RQ-1792)
Dear Mr. Penick:
Based upon the following factual representations, you have asked that we address fourteen questions dealing with the relationship of Bastrop County (and the members of its commissioners court) to a county road district wholly contained within the county and created pursuant to article
In May of 1987, the commissioners court of Bastrop County received a petition calling for an election to create a road district and to issue bonds in an amount not to exceed $360,000.2 Following the hearing on the petition, the court issued its order authorizing an election on the creation of the district, the issuance of bonds in the amount of $400,000, and the levying of a tax in payment thereof. The election was held and the voters in the territory of the proposed district approved the creation of the district and the issuance of $400,000 in bonds to finance improvements to the roads. You state that the bonds were to be repaid by the collection of ad valorem taxes.
Following sale of the bonds and during the course of construction, it was determined that more work was needed to complete the roads, and a change order authorizing the additional work was approved by the commissioners court in their capacity as ex-officio directors of the road district.3 It was later determined that the $400,000 approved by the voters at the bond election would not cover all costs related to the road project, including costs of construction, bond issuance, engineers fees, and attorneys fees. The deficiency amounted to $50,000, money that the district does not have.
To remedy this, a proposal was brought before the commissioners court asking that they "resolve to stand behind the Road District in an attempt to borrow $50,000 from a bank," because the bank would not make the loan without the county's guarantee. As we understand it, the proposal has not been acted upon and the $50,000 remains unpaid.
Finally, you state that the commissioners court has levied taxes in an amount sufficient to repay the $400,000 according to the terms of amortization contained in the bond documents. In addition, the commissioners court levied a tax sufficient to collect the $50,000 that remains outstanding over a period of five years.
With the foregoing facts in mind, we turn to your questions.
You first ask:
1. Is the election valid even though the notice that was posted calling for a public hearing stated an amount of $360,000 and that amount was changed at the public hearing to $400,000?
Section 4.417 of article 6702-1 authorizes the commissioners court to "change the amount of the bonds proposed to be issued" if, on the hearing of a petition for an election required by section 4.416(b) of the act, "the change is found necessary or desirable." See Attorney General Opinion WW-462 (1958). Thus, the election was not rendered invalid because the amount of the bonds to be voted upon was changed as a result of the required public hearing.
Secondly, you ask:
2. Can the Road District created under art. 6702-1 [V.T.C.S.] borrow money in any other manner than through the issuance of bonds as set out in the statute?
We conclude that road districts may borrow money by methods other than through the issuance of bonds, but the creation of such debt is governed by article
III , section52 , of the Texas Constitution and legislation enacted pursuant to that provision.
Article III, section 52, provides the following in pertinent part:
(b) Under Legislative provision . . . any defined district . . . upon a vote of two-thirds majority of the resident property taxpayers voting thereon . . . in addition to all other debts, may issue bonds or otherwise lend its credit in any amount not to exceed one-fourth of the assessed valuation of the real property of such district . . . and levy and collect taxes to pay the interest thereon and provide a sinking fund for the redemption thereof, as the Legislature may authorize, and in such manner as it may authorize the same, for the following purposes to wit:
. . . .
(3) The construction, maintenance and operation of macadamized, graveled or paved roads and turnpikes, or in aid thereof.
Tex. Const. art.
County road districts are "defined districts" within the meaning of article III, section 52. See Anderson County Road Dist. No. 8 v. Pollard,
Section 4.411(b) of the road and bridge act provides that
any road district may issue bonds, tax anticipation notes, bond anticipation notes, or other obligations for the purpose of the construction, acquisition by purchase, maintenance, and operation of macadamized, graveled, or paved roads and turnpikes or in aid of these purposes. . . .
Bonds "shall be issued in the manner provided in [part 2 of this act] and as contemplated and authorized by Article
Bond anticipation notes may be issued for any purpose for which the district's bonds may have previously been approved or for the refunding of previously issued bond anticipation notes. The commissioners court may covenant with purchasers of the notes that it will use the proceeds of the sale of any bonds yet unissued for the purpose of refunding the notes. Id. § 4.411A(c). Because you state that all bonds of the road district in this instance have been sold, it may not take advantage of these instruments.
Tax anticipation notes may be issued for any purpose for which the road district may levy taxes under the act. These notes are secured with the proceeds of the taxes to be levied by the district in the succeeding 12 months, but the notes are not expressly required to mature within that period. See id. § 4.411A(b). The commissioners court may covenant with purchasers that it shall levy a tax sufficient to pay principal and interest on the notes and the costs of collecting the taxes. Id.4
Road districts can only levy taxes for the purpose of paying principal of and interest on its bonds, id. § 4.425, and bonds may only be issued following approval of the requisite number of voters. Id. § 4.422. See 36 D. Brooks, County and Special District Law § 40.40 (Texas Practice 1989). The ability of a road district to issue tax anticipation notes is thus tied to the previous approval of district bonds by the voters, and the value of such notes is necessarily limited by the amount of outstanding bonded indebtedness. Moreover, the power of a road district to borrow in this manner is subject to voter approval under article III, section 52. See Attorney General Opinion O-763 (1939) (road district may issue time warrants if approved by voters and if tax sufficient to pay interest and provide sinking fund is levied).
We are aware of no other legislative provision authorizing a road district to incur debt.
Your third question is:
3. Can the Road District borrow money in an amount in excess of the amount voted on by the residents of the Road District without the necessity of another election?
Bonds issued in excess of the amount authorized by the voters are treated as void. See Ball v. Presidio County,
Next, you ask:
4. Can Bastrop County loan money to the Road District?
Section 4.401 of article 6702-1 authorizes the commissioners court of a county to invest sinking funds accumulated for the redemption and payment of bonds issued by the county in bonds (of proper maturity) of any road district of the state. Cf. V.T.C.S. art. 842a-2 (Public Funds Investment Act); V.T.C.S. art. 4413(34c) (investment of local funds).
But, otherwise, a county has no authority to loan money to a road district. In the eyes of the law they are distinct and separate governmental units. Subsection (a) of article III, section 52, of the constitution states that the legislature shall have no power to authorize any county to lend its credit or grant public money to any individual, association, or corporation whatsoever except as otherwise constitutionally provided. See Harris County Flood Control Dist. v. Mann,
Your fifth question reads:
5. If the Road District can borrow money in a manner other than the issuance of Bonds can the Commissioners Court guarantee the note?
The other legislatively sanctioned methods of borrowing by a road district — bond anticipation notes and tax anticipation notes — were discussed in our answer to your second question. In light of that response, we need not address this question.
Your sixth question asks about the authority of a county to borrow money for a period in excess of one year.
6. Can the county borrow money from a bank for a period of more than one year if the note is set up to come due and be renewed on an annual basis within the county's budgetary year?
Counties may incur such debt only for county purposes, only by obtaining the necessary consent of the electorate, when applicable, see Henderson County v. Allred,
You also ask:
7. Can the tax collector and the Commissioners Court levy a tax on the residents of the Road District created under art. 6702-1 to collect monies over the amount voted on by the residents in the election creating the Road District and authorizing the issuance of Bonds?
In accordance with our previous answers, the commissioners court may levy and collect road district taxes only in an amount "sufficient to pay the principal of and interest on" bonds of the district. V.T.C.S. art. 6702-1, §§ 4.425, 4.457. Taxes in excess of that amount may be levied to discharge any authorized, tax-secured, indebtedness left unpaid as a result of casual loss (for example, the failure of the county depository). Henson v. Commissioners Court of Henderson County,
Question number eight is:
8. Once the tax rate is established and the tax is levied and it is determined to be an illegal tax, can the Commissioners Court change that tax on their own motion or on the motion of a property owner, or does the property owner have to file a lawsuit to enjoin the tax collector from collecting an illegal tax?When the commissioners court levies a tax illegally, the remedy of injunction is available to a taxpayer prior to the time the tax plan is put into effect and intervening rights have vested. See City of Arlington v. Cannon,
271 S.W.2d 414 (Tex. 1954). We think the commissioners court may do voluntarily what it properly can be required to do by a writ of injunction and that it has no authority to collect an invalid levy. See, e.g., Matagorda County Drainage Dist. No. 1 v. Commissioners Court of Matagorda County,278 S.W.2d 539 (Tex.Civ.App.-Galveston 1955, writ ref'd n.r.e.).
The ninth question is:
9. Can the Commissioners be liable individually for their actions as ex-officio directors of the Road District if it is determined that they were negligent in their actions?Whether county commissioners in a particular case may be held personally liable in damages for negligence in the handling of road district affairs can be determined only upon a review of facts beyond those provided us. See generally 35 D. Brooks, County and Special District Law § 2.30 (Texas Practice 1989). Questions such as this cannot be usefully addressed in an opinion of the attorney general, but should instead be answered by the legal advisor to the commissioners court upon the development of appropriate facts. See Attorney General Opinion
JM-1224 (1990) at 15.
Your next question reads:
10. What duty does the Criminal District Attorney have to represent the Road District in any litigation if the Road District was represented by private counsel from its inception?We understand you to ask about the duty to represent the road district in civil litigation, since the criminal district attorney would be required to represent the state in any criminal proceedings involving the road district. Gov't Code §
44.111 (a) (criminal district attorney of Bastrop County shall represent the state in all criminal matters before the district and inferior courts and any other court in which the county has pending business).
The criminal district attorney of Bastrop County is assigned "all the powers, duties, and privileges in Bastrop County that are conferred by law on county and district attorneys in the various counties and districts." Gov't Code §
Your next question reads:
11. Is the county responsible for any of the debt that was incurred by the Commissioners acting as ex-officio members of the Road District?Bastrop County and the road district are separate and distinct governmental units. Neither is responsible for the debts of the other, although it is possible for the county, according to sections 4.451-4.453 of article 6702-1, V.T.C.S., to issue "compensation bonds," upon a vote of the county electorate, to "purchase" the district's roads, thereby relieving the district of its debt.
If the road district is indebted to the contractor as a result of the actions of members of the commissioners court purporting to act for the road district, it is a road district, and not a county, debt. Nor is the county responsible if the members of the court have become personally liable as a result of actions taken for the purported benefit of the road district, which were not in their capacities as officers acting for the entire county. See generally V.T.C.S. art. 6702-1, § 4.432; Harris County v. Gerhart,
The twelfth in your series of questions is:
12. Can the Commissioners Court hire an attorney and pay that attorney out of county funds to defend them in any action brought against them in their capacity as ex-officio directors of the Road District or do the funds for representation have to come from the Road District?We advise that county funds may not be used for such purposes, and whether road district funds may be spent for such purposes must be determined in light of the facts of the case.
As amended in 1989, section
(a) A county official or employee sued by any entity, other than the county with which the official or employee serves, for an action arising from the performance of public duty is entitled to be represented by the district attorney of the district in which the county is located, the county attorney, or both.(b) If additional counsel is necessary or proper in the case of an official or employee provided legal counsel under Subsection (a) or if it reasonably appears that the act complained of may form the basis for the filing of a criminal charge against the official or employee, the official or employee is entitled to have the commissioners court of the county employ and pay private counsel.
(c) A county official or employee is not required to accept the legal counsel provided in this section.
This provision does not apply to non-county officers and employees. See Attorney General Opinion
Section 157.901 is declaratory of part of a common rule regarding the employment of legal counsel by a public body for its officers and employees, but it does not supplant the common-law rule. Attorney General Opinions
Two other things should be noted about the common-law rule. First, it is permissive — it does not require the public body to employ attorneys to represent its officers and employees.6
Second, the common-law rule does not limit a county to employing legal counsel only for officials and employees of the county government. It would, for example, allow a county to pay costs adjudged against the district attorney and certain fees relating to a lawsuit filed against him, provided the commissioners court reasonably believed the county's interests were at stake and the lawsuit arose from actions taken by the district attorney in the performance of his public duties. Attorney General Opinion
Since the expenses of the road district in this instance are not borne by the county, neither section 157.901 nor the common-law rule would authorize the county to pay for the defense of members of the commissioners court in lawsuits arising from actions taken in their capacity as ex-officio directors of the road district. Whether the commissioners court, acting as directors of the road district, may spend road district funds to employ attorneys to defend their actions is a question of fact that cannot be determined by this office.
Another provision that should be consulted is section
A local government may pay damages that result from an act or omission of the employee or officer in the course and scope of his employment and that arise from a cause of action for negligence. Id. 102.002(a). The local government may not, however, pay damages awarded against an officer or employee that arise from a cause of action for official misconduct or from a cause of action involving a wilful or wrongful act or omission or an act or omission constituting gross negligence. Id. 102.002(c).
You do not indicate what possible causes of action may be brought against the commissioners court, and we decline to speculate on such possibilities. The foregoing discussion, however, should assist you in determining the duty of the road district to pay for the legal representation of the county commissioners in their capacity as ex-officio directors of the road district.
Your thirteenth question is:
13. If the answer to number 12 is no and the Criminal District Attorney cannot represent the Road District, can the Road District obtain funds from any source for legal representation other than through the issuance of bonds after an election authorizing same?In view of our answers to your second, third, and tenth questions, it is unnecessary to address this question.
Your final question reads:
14. Can the method of taxation of the residents in the Road District be changed from an Ad Valorem Taxation to a tax on a per lot basis without another election authorizing the change, since the bonds were issued based upon an Ad Valorem method of taxation?
Section 4.425 of article 6702-1, V.T.C.S., the County Road and Bridge Act enacted in 1983, provides:
Each year that bonds are outstanding, taxes shall be levied sufficient to pay the principal of and interest on the bonds. Taxes shall be levied in accordance with the procedures for taxation set forth in Sections51.502 through51.506 , Water Code. To the extent that the provisions of this Act refer to ad valorem taxes, such provisions shall be deemed to refer to taxes levied on any basis of taxation for which provision is herein made if the commissioners court determines to levy on a basis other than an ad valorem basis.
The sections of the Water Code referenced in section 4.425 require the conduct of a public hearing to determine "whether the taxes to pay the construction bonds and maintenance, operation, and administrative costs of the district shall be levied, assessed, and collected on:
(1) the ad valorem basis;
(2) the basis of assessment of specific benefits;
(3) the basis of assessment of benefits on an equal sum per acre; or(4) the ad valorem basis for part of the total tax or defined area or property and on the benefit basis for the other part of the tax or defined area or property.
Water Code §
Section 4.427 of article 6702-1, provides the following:
When the bonds are issued for and on the faith and credit of a political subdivision or road district, the taxes shall be assessed and collected in the same manner as for the assessment and collection of common school district taxes.Common school district taxes are levied strictly on an ad valorem basis. Educ. Code §§ 20.01, 22.11. It is unnecessary to consider whether sections 4.425 and 4.427 are in conflict, because the commissioners court in this instance is prohibited from changing the basis on which the taxes of the road district are levied.
The order of the commissioners court calling the 1987 bond election in the road district contains the question to be submitted to the voters and reads in pertinent part:
Whether or not the bonds of Bastrop County Road District No. 3 shall be issued . . . to bear interest at such rate or rates . . . as in its discretion the Commissioners' Court of Bastrop County, Texas shall determine and shall ad valorem taxes be levied [sic] on all taxable property in said District subject to taxation for the purpose of paying the interest on said bonds and to provide a sinking fund for their redemption at maturity?Order of the Commissioners Court of Bastrop County, calling for a bond election in Bastrop County Road District No. 3 (June 22, 1987). This language, though ungrammatical, clearly conveys the understanding that the bonds issued by the road district would be retired through the collection of ad valorem taxes, and the voters who approved the issuance of the bonds on this basis are entitled to the benefit of that understanding.
In San Saba County v. McCraw,
The rule expressed in San Saba County v. McCraw also applies to the order adopted by the commissioners court calling for an election on whether to issue bonds for public roads. A long line of cases holds that the conditions expressed in the order become a solemn contract with the voters, and the voters are entitled to receive substantially all of the benefits and security of the contract. See Fletcher v. Howard,
The commissioners court is therefore prohibited by article I, section 16, of the constitution from levying taxes for the road district on the benefits basis pursuant to section 4.425 of the County Road and Bridge Act. San Saba County v. McCraw, supra.
A county is not responsible for debts incurred by members of the commissioners court acting for a county road district. A county may not loan money to a road district, but it may invest sinking fund monies in the bonds of the road district. Nor may a commissioners court, acting for the county, guarantee the note of a road district. A county can borrow money for a period of more than a year by complying with constitutional requirements.
The tax collector and the commissioners court cannot ordinarily levy or collect a tax in a road district in excess of the amount voted by the electorate.
Whether members of a commissioners court may be personally liable for their management of road district affairs cannot be answered in an opinion of the attorney general. A criminal district attorney is under no obligation to represent a road district of his county in civil proceedings. County funds may not be used to pay for the legal representation of members of the commissioners court for actions taken in their capacity as ex-officio directors of a road district; whether road district funds may be spent for such purposes is a question of fact.
The ad valorem basis of taxation in the county road district cannot be changed to a "benefits" basis if the order of the commissioners court calling the election on the issuance of the bonds states that such bonds will be retired through the collection of ad valorem taxes.
Very truly yours,
Jim Mattox Attorney General of TexasMary Keller First Assistant Attorney General
Lou McCreary Executive Assistant Attorney General
Judge Zollie Steakley Special Assistant Attorney General
Renea Hicks Special Assistant Attorney General
Rick Gilpin Chairman, Opinion Committee
Prepared by Steve Aragon Assistant Attorney General
Moore, Country Judge v. Coffman ( 1918 )
San Saba County v. McCraw ( 1937 )
Hill Farm, Inc. v. Hill County ( 1968 )
Ball, Hutchings & Co. v. Presidio County ( 1895 )
City of Arlington v. Cannon ( 1954 )
Hill Farm, Inc. v. Hill County ( 1969 )
Tarrant Appraisal District v. Colonial Country Club ( 1989 )
Henson v. Commissioners' Court of Henderson County ( 1932 )
County of Harris v. Gerhart ( 1926 )