Ultra Electronics Ocean Systems Inc. v. United States

In the United States Court of Federal Claims
BID PROTEST
No. 18-678C
(Filed Under Seal: August 27, 2018 | Reissued: September 7, 2018)*
) Keywords: Bid Protest; 28 U.S.C. § 1491;
ULTRA ELECTRONICS OCEAN ) Motion to Supplement the Administrative
SYSTEMS INC., ) Record; United States Navy; Exclusion
) from the Competitive Range; Prior
Plaintiff, ) Procurement.
)
v. )
)
THE UNITED STATES OF AMERICA, )
)
Defendant. )
)
Maurice A. Bellan, Baker & McKenzie LLP, Washington, D.C., for Plaintiff.
P. Davis Oliver, Trial Attorney, Commercial Litigation Branch, U.S. Department of Justice,
Washington, D.C., for Defendant, with whom were Lisa L. Donahue, Assistant Director, Robert
E. Kirschman, Jr., Director, and Chad A. Readler, Acting Assistant Attorney General.
OPINION AND ORDER
KAPLAN, Judge.
In this pre-award bid protest, Plaintiff Ultra Electronics Ocean Systems Inc. challenges its
exclusion from a competition to develop and supply the United States Navy with the ADC MK
5, an acoustic torpedo countermeasure. The Naval Sea Systems Command (NAVSEA) rated
Ultra’s technical proposal unacceptable because Ultra failed to demonstrate that its proposed
design would meet the solicitation’s launch trajectory requirement. Ultra contends that the
solicitation did not require offerors to submit the data that the Navy alleged was missing from its
proposal and that, in any event, NAVSEA failed to provide notice that providing such data was a
mandatory minimum requirement for award. It also argues that the decision to exclude its
proposal from consideration was arbitrary and capricious because it was allegedly inconsistent
with NAVSEA’s approach in a prior, allegedly similar solicitation, in which NAVSEA gave a
similar Ultra proposal an “outstanding” rating.
*
This opinion was originally issued under seal and the parties were given the opportunity to
request redactions. The opinion is now reissued with redactions noted in brackets.
Currently before the Court are the parties’ cross-motions for judgment on the
administrative record. For the reasons set forth below, the Court concludes that the Navy’s
decision to exclude Ultra from the competition was not arbitrary and capricious or contrary to
law. Ultra’s motion for judgment on the administrative record is therefore DENIED and the
government’s motion for judgment on the administrative record is GRANTED.
BACKGROUND
I. The Solicitation
The United States Navy is in the process of procuring a next-generation acoustic device
countermeasure, known as the ADC MK 5. See Admin. R. (AR) Tab 1 at 1. The ADC MK 5 “is
an expendable, electro-acoustic torpedo countermeasure device . . . that is launched out of a
submarine’s 3-inch signal ejector and the 6-inch external countermeasure launchers.” Id. at 11.
When the device is deployed it “produce[s] deceptive targeting information to acoustic homing
torpedoes to alter their course from the target submarine.” Id.
In December 2010, as part of its initial effort to develop and procure the ADC MK 5, the
Navy awarded two contracts for the design and delivery of engineering development models, one
of which went to Ultra. Id. at 9. Due to budgetary constraints, however, development was
delayed and the Navy ultimately issued stop work orders on the two contracts in November
2014. Id.
Thereafter, the Navy revised its acquisition strategy for the ADC MK 5. Under the
revised strategy, a single contractor would continue the engineering and manufacturing
development phase, which would “consist[] of ADC MK 5 system design, development,
fabrication, test, integration[,] and system capability demonstration.” See id. Tab 3 at 99. To that
end, on February 17, 2017, the Navy issued solicitation number N00024-16-R-6247, id. Tab 16
at 337, which was subsequently amended several times, id. Tabs 17–19.
In its general instructions, the solicitation directed offerors to “submit all information
required by th[e] RFP” and cautioned that “[f]ailure to comply with the terms and conditions of
the RFP [could] result in the Offeror being disqualified from consideration for award.” Id. Tab
21 at 1669. The solicitation also incorporated FAR 52.215-1(f), which states that “[t]he
Government may reject any or all proposals if such action is in the Government’s interest.” Id. at
1698. Additionally, it gave notice that the Navy intended to “award a contract without
discussions,” but that it “reserve[d] the right to conduct discussions if the Contracting Officer”
determined them to be necessary. Id. Further, the instructions stated that “[i]f an Offeror fails to
comply with content requirements its proposal may be downgraded or disqualified for failure to
follow instructions.” Id. at 1672.
The solicitation required that all proposals contain three volumes: 1) a technical proposal;
2) a cost/price proposal; and 3) a solicitation package. Id. at 1670. Section L of the solicitation
set forth the factors that offerors were required to address in each volume. In particular, and as
relevant to this case, section L required that all technical proposals “contain a response to each of
the [listed] evaluation Factors and Sub-factors.” Id. at 1673. Factor 1—technical approach—was
the most important. Id. And within factor 1, sub-factor 1.1, “Prime Item Performance
Specification Requirements,” was the most important component. Id.
2
At issue in this case is whether Ultra’s technical proposal adequately addressed sub-factor
1.1, particularly as to the solicitation’s performance requirements regarding launch trajectory.
With respect to sub-factor 1.1, the solicitation provided that the “Offeror[] shall demonstrate how
the proposed design will meet performance requirements of the solicitation during all phases of
the device’s function life.” Id. at 1674. It also stated that “[t]he Offeror shall describe how they
will meet the requirements defined in the Prime Item Performance Specification (PIPS).” Id.1 In
particular, and as pertinent to this case, Section L 3.1.1.1(e) required offerors to “describe how
they will meet the Characteristics requirements identified in section 5.4 of the PIPS.” Id.
One such “Characteristics Requirement” was described at PIPS section 5.4.8.5.
Captioned “Launch Trajectory Profile,” section 5.4.8.5 states as follows:
The Contractor shall demonstrate the ADC MK 5 produced by this
specification meets specified launch trajectories [***]. The device
shall not impact or damage the submarine in any way for all launch
trajectories. The physical characteristics identified in paragraph
5.4.9 have previously been modeled by the Navy and have
demonstrated satisfactory trajectory results. The Contractor is given
the option of using the characteristics defined in paragraph 5.4.9
without conducting any additional trajectory modeling. If the
Contractor deviates from the characteristics in paragraph[] 5.4.9, the
contractor must demonstrate to the procuring authority that the
resulting trajectory meets the specified launch trajectories [***].
The contractor shall submit their trajectory predictions to the
procuring authority for approval. The Navy will use the Undersea
Vehicle Launch Dynamic Simulation (UVLDS) trajectory model
located at Naval Undersea Warfare Center, Newport to validate the
Contractor’s trajectory predictions. The Contractor shall be
responsible for all costs associated with the trajectory predictions
and additional testing if required.
Id. Tab 37 at 5002.
The criteria for determining offerors’ compliance with the requirements of the solicitation
were set out in section M. Id. Tab 21 at 1709. That section provided that “[t]o be considered
eligible for award, each Offeror shall submit a response to the RFP that contains a complete
response to the requirements of this solicitation.” Id. With respect to Sub-factor 1.1 in particular,
the evaluation section stated that the Navy would “evaluate the comprehensiveness, feasibility,
effectiveness and compliance with the PIPS.” Id. at 1712. It further stated that the government
would “evaluate the Offeror’s design for the degree to which [it] will meet the requirements of
1
The PIPS were contained in a classified attachment to the solicitation. See AR Tab 21 at 1644.
The Court has reviewed the attachment. In this opinion, the Court will quote from the
descriptions of the PIPS contained in unclassified documents that are included in the
administrative record.
3
[the PIPS] and the degree to which the proposal demonstrates an understanding of [a listing of
relevant subject areas].” Id.
II. Ultra’s Proposal
The Navy received [***] proposals in response to the solicitation, one of which was
Ultra’s. Id. Tab 29 at 4636; see also id. Tab 23 at 1731. In its technical volume, Ultra addressed
PIPS sections 5.4.8.5 and 5.4.9. It first described certain physical properties of its device and
wrote that “UVLDS [Undersea Vehicle Launch Dynamic Simulation] will be performed to verify
non-contact with the submarine.” Id. Tab 23 at 1790. Ultra then stated that it understood PIPS
paragraphs 5.4.9.1–9.7 to “define the characteristics for the ADC MK2,” and that those
characteristics were “provided for reference only.” Id. at 1791. It noted that “[t]he physical
characteristics of [Ultra’s] ADC MK5 are quite different [from] the ADC MK2.” Id. at 1793; see
also id. Tab 28 at 4589. “[T]herefore,” Ultra stated, “UVLDS analysis will need to be performed
to model launch trajectories and launch loading.” Id. Tab 23 at 1793.
III. The Source Selection Evaluation Board’s Report
On January 23, 2018, the Navy’s Source Selection Evaluation Board (SSEB) issued a
report documenting its evaluation of the offerors’ technical proposals. Id. Tab 28 at 4584. The
SSEB rated Ultra’s technical proposal unacceptable. Id. at 4587.2 It identified four deficiencies in
the proposal, along with some twenty weaknesses (two of which were characterized as
“significant”). Id.3 Pertinent to this case, one of the identified deficiencies concerned compliance
with the PIPS provisions addressing “launch trajectory.” Id. at 4587–88. The SSEB assigned
Ultra’s proposal a deficiency with respect to launch trajectory because it “failed to describe or
demonstrate an approach to meet the physical characteristics of the launch trajectory
requirements in PIPS Sections 5.4.9 and 5.4.8.5 identified in Section L 3.1.1.1e.” Id. at 4588.
The SSEB rejected Ultra’s assertion that section 5.4.9 of the PIPS defined the physical
characteristics of the ADC MK 2 “for reference only.” Id. The SSEB stated that section 5.4.9
was “a specific requirement that minimizes testing requirements if met.” Id. at 4588–89. Because
Ultra’s proposed device did not possess the physical characteristics described in PIPS section
5.4.9, according to the SSEB, its proposal was required “to demonstrate [that its] proposed ADC
MK 5 device meets the requirements of PIPS Section 5.4.8.5” for launch trajectory. Id. at 4589.
2
Under the solicitation, ratings for an offeror’s technical proposal could range from outstanding
to unacceptable. AR Tab 21 at 1710. “An evaluation of ‘Unacceptable’ in any single technical
factor [could] result in the Offeror’s proposal being rated as unacceptable overall, and eliminated
from further consideration.” Id. at 1712.
3
Under the solicitation, a “deficiency” exists where the proposal contains a “material
failure . . . to meet a Government requirement or a combination of significant
weaknesses . . . that increases the risk of unsuccessful contract performance to an unacceptable
level.” AR Tab 21 at 1709.
4
The SSEB concluded that Ultra did not “demonstrate how [its] proposed deviation from
[the physical characteristics set forth in section 5.4.9] would still meet the required launch
trajectory.” Id. Specifically, it explained, “[t]he Offeror fails to provide any description or details
that allow the government to evaluate the comprehensiveness, feasibility, or effectiveness with
the PIPS launch trajectory requirements.” Id. Further, it opined that Ultra’s proposal lacked “any
substantiating information to support that their device will meet the requirements of PIPS
Section 5.4.8.5.” Id. The SSEB concluded that the lack of such information created “an
unacceptable risk that could result in significant redesign and testing schedule adjustments.” Id.;
see also id. at 4590 (opining that “[Ultra’s] lack of understanding of launch trajectory
requirements for the ADC MK 5 device is an unacceptable risk that can result in extensive
schedule delays and cost growth to modify [Ultra’s] ADC MK 5 device to meet launch trajectory
requirements” and that “[t]his is a material failure of the proposal to meet a Government
requirement that increases the risk of unsuccessful contract performance to an unacceptable
level”).
The SSEB report suggested three follow-up “technical questions” covering launch
trajectory, two of which are pertinent to this bid protest. First, it asked Ultra to “[p]rovide test
data or analysis demonstrating that the proposed design’s launch trajectory profile meets all PIPS
requirements.” Id. at 4590. Second, it asked Ultra to “[d]escribe any modeling tools [it] intends
to use for the launch trajectory analysis prior to submittal to [the] government for verification
with UVLDS (Underwater Vehicle Launch Dynamics Simulation).” Id.
IV. The Source Selection Advisory Council’s Recommendation
The SSEB forwarded its report to the Source Selection Advisory Council (SSAC) for its
consideration on January 23, 2018. Id. at 4584. The SSAC then issued its own report and
recommendations on February 28, 2018. Id. Tab 29 at 4629–30.
In its report, the SSAC “concur[red] with the findings of the SSEB and adopt[ed] them as
its own,” with certain exceptions not relevant here. See id. at 4645. It stated that “[f]our
deficiencies have been identified in Sub-factor 1.1 that render the Offeror’s proposal
Unawardable.” Id. at 4646. One of these was the launch trajectory deficiency discussed above.
See id.
The SSAC noted that while Ultra’s technical proposal had four deficiencies “that make it
unawardable,” its [***]. Id. at 4653. It therefore recommended “that the contracting officer
attempt to resolve [Ultra’s] deficiencies and weaknesses during discussions.” Id. at 4646; see
also id. Tab 30 at 4654. The contracting officer and the Source Selection Authority (SSA) both
concurred in the SSAC’s recommendations. Id. Tab 30 at 4654.
V. Discussions
On March 7, 2018, the Navy’s contracting officer contacted Ultra to “commence[]
discussions.” Id. Tab 31 at 4655. She wrote that the “Navy requests that you provide responses to
the discussion questions found within” and included both a list of the four deficiencies the SSEB
identified in Ultra’s proposal and the technical questions the SSEB had drafted. Id. at 4655–92.
With respect to launch trajectory in particular, she advised Ultra that “the proposal contains
5
insufficient information to describe or demonstrate the[] ADC MK5 device will meet the Launch
Trajectory requirements of the [PIPS].” Id. at 4658. She also supplied Ultra with a copy of the
SSEB’s technical evaluation in which it had set forth its concerns. Id. at 4659.
Ultra submitted its responses shortly thereafter. Id. Tab 35. As noted above, the SSEB’s
first technical question asked Ultra to “[p]rovide test data or analysis demonstrating that the
proposed design’s launch trajectory profile meets all PIPS requirements.” Id. Tab 28 at 4590. As
part of its response, Ultra provided seven photographs, including six underwater launch
photographs. See id. Tab 35a at 4812. Referencing the photographs, Ultra asserted that
“[e]mpirical testing using Ultra’s portable 3 inch diameter launcher and a mock-up of our
proposed ADC MK5 design (i.e. same shape and mass properties) provides substantial
confidence that the proposed design’s launch trajectory profile meets the PIPS requirements.” Id.
at 4811. Ultra also described its launcher and its indoor testing pool and represented that
“[m]ultiple launches were performed which resulted in repeatable stable trajectory profiles.” Id.
Ultra advised the Navy that its “testing demonstrates high confidence that our ADC MK5 design
can safely separate from the specified platforms without re-contacting the hull at all speeds and
without limitation on maneuvers.” Id. It concluded that “[b]ased on the results of our launch
testing and past performance with UVLDS . . . we are confident in meeting all PIPS Section
5.4.8.5 requirements.” Id.
Ultra also responded to the second technical question, requesting that it identify the
modeling tools it intended to use “for the launch trajectory analysis prior to submittal to [the]
government for verification with UVLDS.” Id. at 4813. Ultra stated that it intended “to
use . . . UVLDS as it is the only validated modeling tool that can accurately predict separation of
devices from all the Navy submarines at speed and while maneuvering.” Id. Ultra stated that it
“plan[ned] to perform this analysis for the ADC MK5 as part of [its] risk mitigation process early
in the program.” Id. It also referred the Navy to its initial proposal, in which Ultra stated that it
would fund testing with UVLDS. Id.
VI. The SSEB’s Review of Ultra’s Responses to the Discussion Questions
The SSEB reviewed Ultra’s responses and summarized its evaluation in a spreadsheet. Id.
Tab 37. The SSEB concluded that Ultra had failed to address “Deficiency 01: Launch
Trajectory.” Id. at 5002. It wrote that Ultra “did not provide substantive analysis and/or data to
resolve this deficiency.” Id. In addition, the SSEB concluded, Ultra “has not demonstrated
through trajectory modeling, predictions, test data, or analysis that its proposed design has a
launch trajectory that will not impact or damage the submarine in any way.” Id.
In particular, the SSEB rejected Ultra’s reliance on its photographs. Id. According to the
SSEB, the photos Ultra provided “do not demonstrate that the device will not impact or damage
the submarine.” Id. It opined that Ultra’s “portable launcher and the setup described in the photos
is not representative of any submarine launch.” Id. Further, the SSEB criticized Ultra’s failure to
“provide[] . . . data or modeling analysis to demonstrate the launch trajectory,” finding that
absent such data and analysis “the Government is unable to evaluate the Offeror’s compliance
with the solicitation.” Id. It explained that if Ultra “waits to perform any trajectory analysis until
‘early in the program’ as it suggests, it will be too late to correct any design flaws without
severely impacting the cost and schedule.” Id. The SSEB opined that accepting Ultra’s offer
6
given these concerns would “represent[] a significant risk to the Government.” Id. (also noting
that Ultra “did not identify any tool or test data other than a statement that they plan to run
UVLDS after contract award, during early development,” and that Ultra “has not conducted or
provided any detailed analysis or identified modeling tools which would allow the government to
validate its launch trajectory, as discussed in PIPS 5.4.8.5, with any degree of confidence”).
VII. Ultra’s Elimination from the Competitive Range
On May 1, 2018, the SSAC prepared a memorandum for the file entitled “Competitive
Range Determination After Discussions.” Id. Tab 39 at 5007. In it, the SSAC noted its review of
the discussion responses and the SSEB’s new evaluation, and made three recommendations:
1) “to close discussions”; 2) to include the second offeror “in the competitive range and request
Final Proposal Revisions”; and 3) “to exclude Ultra from the competitive range for failing to
address a remaining technical deficiency.” Id. The SSAC stated that Ultra’s “response to the
launch trajectory deficiency from Technical Questions (TQ) 1-3 lacked sufficient detail and
failed to demonstrate its device’s launch trajectory in accordance with PIPS Section[s] 5.4.9 and
5.4.8.5.” Id. at 5009. “Therefore,” the SSAC continued, “Ultra has no realistic chance of contract
award without submitting an entirely different proposal.” Id. As a result, because “Ultra’s
proposed technical solution fundamentally fails to meet the Government’s requirements” and
because “Ultra was given the opportunity to provide the launch trajectory analysis in support of
[its] proposal and failed to respond,” the SSAC “recommend[ed] concluding discussions and
excluding Ultra from the competitive range.” Id. at 5011. Both the contracting officer and SSA
concurred in this recommendation. Id. at 5012.
That same day, the contracting officer sent a letter to Ultra informing it of the Navy’s
decision. Id. Tab 40 at 5015. The contracting officer stated that “[t]he Government has
determined that Ultra has submitted a technically unacceptable proposal” and it was therefore
“excluded from the competitive range and . . . ineligible for award.” Id. The contracting officer
explained that “the Government asked Ultra to provide substantiating information to demonstrate
its device’s launch trajectory . . . [but] Ultra failed to do so.” Id. She advised Ultra that “[t]his
deficiency remains an unacceptable risk as it may result in significant redesign and testing
schedule adjustments.” Id. at 5016. For that reason, the contracting officer informed Ultra that its
proposal was “unawardable.” Id.
VIII. Ultra’s Objections to Its Exclusion
On May 4, 2018, Ultra submitted a response to the notice of exclusion. Id. Tab 41. It
contended that the solicitation contained “no requirement for the launch trajectory predictions to
be included in Offerors[’] proposals for evaluation.” Id. at 5023. Ultra noted that its proposal had
indicated its intent to “meet the PIPS requirement” by funding an agreement “to perform
UVLDS post contract award for determination of launcher exit loading and device trajectory for
all relevant platforms.” Id. at 5024. In addition, Ultra observed that it had “provided additional
information including test data in the form of photographic evidence demonstrating good
separation and stable flight of its ADC MK5 device . . . when launched from Ultra’s portable
SSE launcher.” Id. “This information was provided,” Ultra explained, “to demonstrate Ultra’s
understanding of the requirement and to reduce program risk.” Id. Ultra also cited the launch
trajectory requirement of the solicitation for the earlier acoustic device countermeasure contract,
7
which it claimed was the same as the requirement for the current solicitation. Id. According to
Ultra, it had submitted a similar plan to fund post-contract UVLDS testing in its proposal for that
earlier contract, and its approach was rated “outstanding.” Id. Further, Ultra claimed that when it
submitted that plan, NAVSEA had opined that Ultra’s use of its SSE launcher to simulate launch
of the ADC MK 5 device was a “major strength that reduces launch-related issues and risks.” Id.
(quotation and emphasis omitted).
On May 9, 2018, the Navy responded to Ultra’s letter, summarily rejecting its
contentions. Id. Tab 42 at 5026. It concluded that the deficiency that had been identified
“remain[ed] an unacceptable risk and render[ed] Ultra’s proposal unawardable.” Id.
IX. This Action
On May 11, 2018, Ultra filed its complaint in this court challenging its exclusion from
the competitive range. Compl., ECF No. 1. Ultra asserts that the Navy “unreasonably evaluated
Ultra’s Proposal in contravention to the Solicitation’s evaluation factors and the requirements of
the Federal Acquisition Regulation (‘FAR’) to exclude Ultra from the competitive range.” Id.
¶ 55. Specifically, it alleges that the Navy’s “evaluation of Ultra’s launch trajectory
substantiation . . . was . . . unreasonable, and arbitrary, capricious, and not in accordance with
law.” Id. ¶ 59. Ultra seeks injunctive relief requiring the Navy to reevaluate Ultra’s proposal in a
reasonable manner and in accordance with the terms of the solicitation. Id. at 24–25.
The government filed the administrative record on May 25, 2018. See ECF No. 15. On
June 13, 2018, Ultra filed both a motion to supplement the administrative record and a motion
for judgment on the administrative record. ECF Nos. 24–25. The government opposed Ultra’s
motion to supplement the record and has filed its own motion for judgment on the administrative
record. ECF Nos. 27, 32. The Court held oral argument on the motions on August 15, 2018,
during which it granted Ultra’s motion to supplement in part.
DISCUSSION
I. Subject Matter Jurisdiction
The Court of Federal Claims has jurisdiction over bid protests in accordance with the
Tucker Act, 28 U.S.C. § 1491, as amended by the Administrative Dispute Resolution Act of
1996 § 12, 28 U.S.C. § 1491(b). Specifically, the Court has the authority “to render judgment on
an action by an interested party objecting to a solicitation by a Federal agency for bids or
proposals for a proposed contract or to a proposed award or the award of a contract or any
alleged violation of statute or regulation in connection with a procurement or a proposed
procurement.” 28 U.S.C. § 1491(b)(1); see also Sys. Application & Techs., Inc. v. United States,
691 F.3d 1374, 1380–81 (Fed. Cir. 2012) (observing that § 1491(b)(1) “grants jurisdiction over
objections to a solicitation, objections to a proposed award, objections to an award, and
objections related to a statutory or regulatory violation so long as these objections are in
connection with a procurement or proposed procurement”).
To possess standing to bring a bid protest, a plaintiff must be an “interested party”—i.e.,
an actual or prospective bidder (or offeror) who possesses a direct economic interest in the
procurement. Sys. Application & Techs., Inc., 691 F.3d at 1382 (citing Weeks Marine, Inc. v.
8
United States, 575 F.3d 1352, 1359 (Fed. Cir. 2009)); see also Orion Tech., Inc. v. United States,
704 F.3d 1344, 1348 (Fed. Cir. 2013). An offeror has a direct economic interest if it suffered a
competitive injury or prejudice as a result of an alleged error in the procurement process. Myers
Investigative & Sec. Servs., Inc. v. United States, 275 F.3d 1366, 1370 (Fed. Cir. 2002) (holding
that “prejudice (or injury) is a necessary element of standing”); see also Weeks Marine, Inc., 575
F.3d at 1359.
In a pre-award protest, to possess the direct economic interest necessary for standing, a
protester must have suffered a non-trivial competitive injury that can be addressed by judicial
relief. See Weeks Marine, Inc., 575 F.3d at 1361–62. Even more specifically, in a pre-award,
post-evaluation protest, the protester meets this standard if, absent the alleged errors, it would
have a “substantial chance” of receiving the award; that is, if the protester “could have likely
competed for the contract” but for the alleged errors. Orion Tech., 704 F.3d at 1348–49. The
Court assumes well-pled allegations of error to be true for purposes of the standing inquiry.
Square One Armoring Serv., Inc. v. United States, 123 Fed. Cl. 309, 323 (2015) (citing Digitalis
Educ. Sols., Inc. v. United States, 97 Fed. Cl. 89, 94 (2011), aff’d, 664 F.3d 1380 (Fed. Cir.
2012)).
Ultra, an actual offeror, challenges its elimination from the competitive range, a
procurement decision falling within the Court’s “broad grant of jurisdiction over objections to
the procurement process.” Sys. Application & Techs., Inc., 691 F.3d at 1381. Moreover, Ultra
has sufficiently alleged a direct economic interest in the procurement. It held one of the two
contracts for prior development work on the ADC MK 5, under which its performance was rated
highly. It was also [***] offerors in the current procurement and it proposed [***]. Additionally,
Ultra alleges that it has been the premier provider of submarine countermeasures for the United
States Navy. Thus, absent the Navy’s allegedly erroneous decision to exclude Ultra because of
the launch trajectory issue, Ultra would have continued competing for the contract and would
have had a substantial chance of receiving the award. Accordingly, Ultra is an interested party
and the Court has subject matter jurisdiction over its claim.
II. Ultra’s Motion to Supplement the Administrative Record
As noted above, Ultra moved to supplement the administrative record. It sought to add
three documents: 1) the Navy’s 2009 request for proposals that led to Ultra’s 2010 contract for
the ADC MK 5; 2) the PIPS from that solicitation; and 3) Ultra’s final bid on that solicitation.
Pl.’s Mot. to Suppl. the Admin. R. at 1, ECF No. 24. At oral argument, the Court granted Ultra’s
motion in part, directing that the 2009 request for proposals and Ultra’s 2010 bid be added to the
record. See Order, ECF No. 36.4 The Court now sets forth its reasoning for that ruling.
It is well established that, in a bid protest case, the Court of Federal Claims is to “apply
the appropriate APA standard of review . . . to the agency decision based on the record the
agency presents” to it. See Axiom Res. Mgmt., Inc. v. United States, 564 F.3d 1374, 1379 (Fed.
4
Because the parties stipulated at oral argument that the quoted portion of the 2009 PIPS in
Ultra’s pleadings was accurate, the Court found it unnecessary to supplement the record with the
2009 PIPS.
9
Cir. 2009). Therefore, “the focal point for judicial review should be the administrative record
already in existence, not some new record made initially in the reviewing court.” Id. (quoting
Camp v. Pitts, 411 U.S. 138, 142 (1973)). “[S]upplementation of the record should be limited to
cases in which the omission of extra-record evidence precludes effective judicial review.” Id.
(quotation omitted). In this case, the Court concludes that this narrow standard has been met.
A primary theme of Ultra’s case is that the solicitation and Ultra’s proposal for the 2009–
10 ADC MK 5 procurement were “functionally identical” to the solicitation and its proposal for
the present procurement. Mem. of P. & A. in Supp. of Pl.’s Mot. for J. on the Admin. R. (Pl.’s
Mem.) at 24, ECF No. 25-1. Yet in the prior procurement, Ultra’s technical proposal was rated
“outstanding,” and in the present one it was found “unacceptable.” Id. at 27. According to Ultra,
the contracting officer was obligated to reconcile and explain the reason for the disparate ratings,
and her failure to do so was arbitrary and capricious. See id. at 24–29.
The Court ultimately concludes, for the reasons set forth below, that the contracting
officer was not obligated to reconcile the different ratings assigned to Ultra’s technical proposals
in the two procurements. Nonetheless, in order to promote effective review of the parties’
arguments on that point, it was necessary for the Court to have access to the relevant documents
from the earlier procurement. For that reason, the Court granted Ultra’s motion to supplement the
administrative record with the 2009 solicitation and Ultra’s 2010 bid.
III. Bid Protest Standards
Pursuant to Rule 52.1 of the Rules of the Court of Federal Claims (RCFC), the Court
reviews an agency’s procurement decision based on the administrative record. Bannum, Inc. v.
United States, 404 F.3d 1346, 1353–54 (Fed. Cir. 2005). The court makes “factual findings under
RCFC [52.1] from the record evidence as if it were conducting a trial on the record.” Id. at 1357.
Thus, “resolution of a motion respecting the administrative record is akin to an expedited trial on
the paper record, and the Court must make fact findings where necessary.” Baird v. United
States, 77 Fed. Cl. 114, 116 (2007), aff’d, 285 F. App’x 746 (Fed. Cir. 2008). The Court’s
inquiry is “whether, given all the disputed and undisputed facts, a party has met its burden of
proof based on the evidence in the record.” A&D Fire Prot., Inc. v. United States, 72 Fed. Cl.
126, 131 (2006). Unlike a summary judgment proceeding, genuine issues of material fact will
not foreclose judgment on the administrative record. Bannum, Inc., 404 F.3d at 1356.
In a bid protest, the Court weighs challenges to procurement decisions under the same
standards used to evaluate agency actions under the Administrative Procedure Act, 5 U.S.C.
§ 706. See 28 U.S.C. § 1491(b)(4) (stating that “[i]n any action under this subsection, the courts
shall review the agency’s decision pursuant to the standards set forth in section 706 of title 5”).
Thus, to successfully challenge an agency’s procurement decision, a plaintiff must show that the
agency’s decision was “arbitrary, capricious, an abuse of discretion, or otherwise not in
accordance with law.” 5 U.S.C. § 706(2)(A); see also Bannum, Inc., 404 F.3d at 1351.
This “highly deferential” standard of review “requires a reviewing court to sustain an
agency action evincing rational reasoning and consideration of relevant factors.” Advanced Data
Concepts, Inc. v. United States, 216 F.3d 1054, 1058 (Fed. Cir. 2000) (citing Bowman Transp.,
Inc. v. Ark.-Best Freight Sys., Inc., 419 U.S. 281, 285 (1974)). Thus, the Court cannot substitute
10
its judgment for that of the agency. See Honeywell, Inc. v. United States, 870 F.2d 644, 648
(Fed. Cir. 1989) (holding that as long as there is “a reasonable basis for the agency’s action, the
court should stay its hand even though it might, as an original proposition, have reached a
different conclusion” (quoting M. Steinthal & Co. v. Seamans, 455 F.2d 1289, 1301 (D.C. Cir.
1971))). Instead, the Court’s function is limited to “determin[ing] whether ‘the contracting
agency provided a coherent and reasonable explanation of its exercise of discretion.’” Impresa
Construzioni Geom. Domenico Garufi v. United States, 238 F.3d 1324, 1332–33 (Fed. Cir. 2001)
(quoting Latecoere Int’l, Inc. v. U.S. Dep’t of Navy, 19 F.3d 1342, 1356 (11th Cir. 1994)); see
also Motor Vehicle Mfrs. Ass’n of U.S., Inc. v. State Farm Mut. Auto. Ins. Co., 463 U.S. 29, 43
(1983) (court should review agency action to determine if the agency has “examine[d] the
relevant data and articulate[d] a satisfactory explanation for its action”). A disappointed offeror
“bears a heavy burden” in attempting to show that the agency’s decision lacked a rational basis.
Impresa Construzioni, 238 F.3d at 1338.
IV. The Merits
A. Ultra’s Argument That the Navy Applied Standards Regarding Launch
Trajectory That Were Not Set Forth in the Solicitation
As explained above, Ultra’s proposal was rated unacceptable with respect to Sub-factor
1.1 of the technical evaluation criteria. The Navy found Ultra’s proposal deficient because it
“failed to describe or demonstrate an approach to meet the physical characteristics of the launch
trajectory requirements in PIPS Sections 5.4.9 and 5.4.8.5 identified in Section L 3.1.1.1e.” AR
Tab 28 at 4588. Further, the Navy concluded that Ultra failed to “provide substantive analysis
and/or data to resolve the deficiency” as to Sub-factor 1.1 when given an opportunity to do so
during discussions. Id. Tab 37 at 5002. In particular, the Navy cited Ultra’s failure to
demonstrate “through trajectory modeling, predictions, test data, or analysis that its proposed
design has a launch trajectory that will not impact or damage the submarine in any way.” Id.
Ultra contends that the Navy applied a standard to its proposal that was not set forth in
the solicitation. For the reasons set forth below, this contention lacks merit.
1. PIPS Requirements
The solicitation required offerors, in their technical proposals, to “describe how they will
meet the requirements defined in the Prime Item Performance Specification (PIPS),” and more
specifically “how they will meet the Characteristics requirements identified in section 5.4 of the
PIPS.” Id. Tab 21 at 1674. The critical characteristic requirement set forth in section 5.4.8.5 was
the requirement that the proposed device have a launch trajectory that would “not impact or
damage the submarine in any way.” Id. Tab 37 at 5002.
Section 5.4.8.5 also imposes obligations, post-award, to ensure that the proposed device
does meet this characteristic requirement. It requires the contractor to “demonstrate” that its
device “meets specified launch trajectories [***].” Id. And it provides two avenues by which this
requirement may be met.
First, section 5.4.8.5 gives the contractor “the option of using the characteristics defined
in paragraph 5.4.9 without conducting any additional trajectory modeling.” Id. Second, if the
11
design of the proposed device deviates from those characteristics (as it does in this case), the
contractor must “submit [its] trajectory predictions to the procuring authority for approval.” Id.
Section 5.4.8.5 further specified that the Navy would use the UVLDS trajectory model to
determine the validity of the contractor’s predictions, and that the testing would be performed at
the contractor’s expense. Id.
PIPS section 5.4.8.5 serves several purposes. It supplies a characteristics requirement for
the ADC MK 5: that it not impact or damage the submarine upon deployment. In addition, it
imposes an obligation on the contractor post-award to demonstrate that its device does meet
“specified launch trajectories.” And finally, it specifies the methods by which the Navy will
validate that the device meets specified launch trajectories before the device is further developed
and ultimately put into production.
2. The Basis for Ultra’s Unacceptable Rating
Ultra argues that there is nothing in the solicitation that imposes any obligation on
offerors, pre-award, with respect to launch trajectory matters. In this regard, it emphasizes that
PIPS section 5.4.8.5 provides the means by which the eventual contractor demonstrates that its
device is in compliance with performance requirements, and that the demonstration is one that
must be made post-award.
Ultra’s argument cannot be reconciled with the express provisions of the solicitation,
which required offerors “to describe” in their proposals “how they will meet the requirements
defined in the [PIPS].” Id. Tab 21 at 1674. In other words, Ultra was required to “describe or
demonstrate” in its proposal the “approach” it would use to ensure that its device would meet the
performance requirements, thus giving the Navy some assurance pre-award that Ultra’s
trajectory predictions would be validated post-award when the Navy conducted UVLDS testing.
See id. Tab 28 at 4588.
Ultra’s proposal was found deficient because it contained no demonstration or description
of how it intended to meet the performance requirements; it simply restated what was in PIPS
section 5.4.8.5—i.e., that UVLDS would be used to validate its trajectory predictions post-
award. But that statement did not describe the approach Ultra had taken and/or would continue to
take to ensure that its device would comply with the characteristics requirement set forth in PIPS
section 5.4.8.5 when the Navy performed its post-award validation testing as required by that
section. As the SSEB explained, Ultra “fail[ed] to provide any description or details that allow
the government to evaluate the comprehensiveness, feasibility, or effectiveness with the PIPS
launch trajectory requirements.” Id. at 4589. It concluded that the proposal lacked “any
substantiating information to support that their device will meet the requirements of PIPS
Section 5.4.8.5.” Id.
It is significant that Ultra was supplied with a copy of the SSEB’s evaluation and was
given a chance to cure this deficiency in discussions. The Navy asked Ultra to supply the test
data or analysis that it had used to determine that its device’s launch trajectory would not result
in impact or damage to the submarine. See id. Tab 31 at 4662. It also asked Ultra to “[d]escribe
any modeling tools [that it] intend[ed] to use for the launch trajectory analysis prior to submittal
to [the] government for verification with UVLDS.” Id. In response, Ultra asserted that it had
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conducted multiple test launches in its own indoor testing pool, and that such testing
“demonstrates high confidence that [its] ADC MK5 design can safely separate from the specified
platforms without re-contacting the hull at all speeds and without limitation on maneuvers.” Id.
Tab 35a at 4811. In support of its “high confidence” assessment, Ultra submitted several photos
taken of a launch it had conducted on its own portable launcher. See id. at 4812.
As discussed above, the SSEB concluded that Ultra’s responses during discussions were
insufficient to address the Navy’s concerns. It opined that Ultra’s portable launcher and
corresponding photographs did not reflect an actual submarine launch. Id. Tab 37 at 5002.
Further, the Navy noted that Ultra had not provided any data or other modeling analysis for the
government to evaluate. Id. The SSEB explained that waiting to perform any trajectory analysis
until after award, even if done early in the program, would be “too late to correct any design
flaws without severely impacting the cost and schedule.” Id. For these reasons, the SSEB opined
that Ultra’s proposal presented “a significant risk to the Government” that merited its exclusion
from the competition. Id. This conclusion was one that was well within its significant discretion
to determine compliance with the technical requirements of the solicitation.
B. Ultra’s Argument That the Navy Failed to Notify Offerors of the
Consequences of Failure to Meet the Launch Trajectory Requirement
Ultra also argues that even assuming the Navy did not apply an unstated requirement to
its proposal, “[its] decision still cannot stand because [it] failed to notify the offerors that failure
to meet this requirement would result in an outright rejection of their proposal.” Pl.’s Mem. at 23
(citing Mantech Telecomms. & Info. Sys. Corp. v. United States, 49 Fed. Cl. 57, 67 (2001),
aff’d, 30 F. App’x 995 (Fed. Cir. 2002) (per curiam)). At the very least, Ultra argues, the
requirement served as a “predominant factor” in the Navy’s decision, and the offerors, according
to Ultra, were not given sufficient notice of its importance. Id. at 24 (citations omitted).
These contentions lack merit. The solicitation warned offerors that “[t]o be considered
eligible for award, each Offeror shall submit a response to the RFP that contains a complete
response to the requirements of this solicitation.” AR Tab 21 at 1709. It provided that technical
factors were the most important requirements for purposes of the evaluation and that an
“unacceptable” technical rating would mean that a proposal was “unawardable”; an unacceptable
rating would be given to a “[p]roposal [that] does not meet [the] requirements of the solicitation,
and thus, contains one or more deficiencies, and/or [the] risk of unsuccessful performance is
unacceptable.” Id. at 1710.
Further, section M of the solicitation advised offerors that “[t]he Government will
evaluate the Offeror’s design for the degree to which the Offeror’s design will meet the
requirements of the Attachment 1 PIPS.” Id. at 1712. Therefore, the solicitation provided that
“[t]he Offeror shall describe how they will meet the requirements defined in the Prime Item
Performance Specification (PIPS),” and in particular required offerors to “describe how they will
meet the Characteristics requirements identified in section 5.4 of the PIPS.” Id. at 1674.
Lastly, to the extent that Ultra did not have a clear understanding of what was required of
it with respect to PIPS section 5.4.8.5, the Navy initiated discussions, provided Ultra with a copy
of the SSEB’s initial evaluation report, and also gave Ultra the opportunity to respond to specific
13
questions requesting more data and test analysis. See id. Tab 31. Under these circumstances,
Ultra’s argument that it was somehow “sandbagged” when it was excluded from the competition
rings hollow.
C. Ultra’s Argument That the Phrase “Specified Launch Trajectories” Used in
PIPS 5.4.8.5 Is Ambiguous
Ultra next argues that even assuming it was required, pre-award, to demonstrate how its
device would meet “specified launch trajectories” (as provided in PIPS section 5.4.8.5), the term
“specified launch trajectories” is “so vague and ambiguous as to not amount to any verifiable
requirement.” Pl.’s Mem. at 22. According to Ultra, “for the ‘meets specified launch trajectories’
language to have meaning as a pre-award requirement, NAVSEA would have needed to provide
a set of time-based, three dimensional spatial position data” and that “the missing ‘specified
launch trajectories’ information would have had to be extensive.” Pl.’s Reply in Further Supp. of
Its Mot. for J. on the Admin. R. & Resp. to Def.’s Cross Mot. for J. on the Admin. R. at 15, ECF
No. 34.
It is unclear to the Court whether there is any merit to Ultra’s argument that the phrase
“specified launch trajectories” describes data that the Navy will supply post-award, rather than
being another way to characterize the contractor’s “trajectory predictions” referenced elsewhere
in PIPS section 5.4.8.5. But in any event, the ambiguity argument comes too late. Any alleged
ambiguity was apparent on the face of the solicitation and PIPS section 5.4.8.5. Because Ultra
waited to raise this alleged flaw until after it submitted its proposal and received a negative
evaluation, Ultra has waived any challenge to the Navy’s use of the phrase “specified launch
trajectories” in PIPS section 5.4.8.5. See Blue & Gold Fleet, L.P. v. United States, 492 F.3d
1308, 1313–15 (Fed. Cir. 2007); see also COMINT Sys. Corp. v. United States, 700 F.3d 1377,
1381–83 (Fed. Cir. 2012).
D. Ultra’s Argument That the Navy’s Decision Was Arbitrary and Capricious
Because It Applied Different Standards When Evaluating Ultra’s 2010 and
2017 Technical Proposals without Explaining Its Reasoning
Finally, Ultra argues that the Navy’s decision to exclude its proposal from further
consideration was arbitrary and capricious because the Navy failed to explain why Ultra’s
technical proposal in this procurement was rated unacceptable, given that Ultra received an
“outstanding” rating for what it alleges was a materially indistinguishable proposal in connection
with the 2009 procurement. In support of that proposition, it cites several decisions arising under
the Administrative Procedure Act (APA), in which agency rule changes or adjudicatory
decisions that departed from past precedent were found arbitrary and capricious because the
agency failed to explain the reasoning underlying its change in position. See Pl.’s Mem. at 24–
29; see also id. at 25 (observing that “[t]he dominant law clearly is that an agency must either
follow its own precedents or explain why it departs from them” (quoting Richard J. Pierce, Jr.,
Administrative Law Treatise § 11.5 (5th ed. 2010))).
Ultra is correct that it is a basic principle of agency rulemaking and adjudication that an
agency must supply a reasoned explanation for departing from its own precedent or prior
reasoning. See Motor Vehicle Mfrs. Ass’n, 463 U.S. at 42 (holding that “an agency changing its
14
course by rescinding a rule is obligated to supply a reasoned analysis for the change”). But the
decisions of contracting officers are fundamentally different from the decisions reached in
agency rulemaking proceedings and adjudications that are the subject of APA review in the cases
upon which Ultra relies.
Thus, when an agency engages in rulemaking or adjudicates claims pursuant to its
statutory authority, the resulting decisions represent single, official positions that serve as the
decisions of the agency for all purposes. Procurement decisions, by contrast, are made by
individual contracting officers and bind no one but the parties to that particular procurement. See
Impresa Construzioni, 238 F.3d at 1339 (observing that a procurement decision “is not the
decision of the agency or agency head, but the decision of the contracting officer—an individual
within the agency”). Moreover, contracting officers and/or the members of the evaluation panels
that advise them may vary from procurement to procurement. Contracting officers are under no
obligation to conform their decisions to the decisions of other contracting officers; indeed, a
central feature of a contracting officer’s position is the broad discretion and judgment he or she is
afforded to make procurement decisions. See id. at 1340–41 (cautioning that “the contracting
officer enjoys wide discretion in making his determinations” (quotation omitted)).
For these reasons, in this Court’s view, contracting officers have no obligation to explain
or distinguish past procurement decisions when making determinations under new procurements.
Instead, “each procurement stands alone, and a selection decision made under another
procurement does not govern the selection under a different procurement.” SDS Int’l v. United
States, 48 Fed. Cl. 759, 772 (2001) (quoting Renic Corp., B–248100, 92–2 CPD ¶ 60 (Comp.
Gen. July 29, 1992)); see also Guardian Moving & Storage Co. v. United States, 122 Fed. Cl.
117, 132 (2015) (contracting officer not bound by determinations made in separate
procurement); Griffy’s Landscape Maint. LLC, v. United States, 51 Fed. Cl. 667, 671 (2001)
(“[A]n attack upon a new solicitation or upon any other aspect of the administration of the
previous contract, must stand on its own.”).
The cases upon which Ultra relies for a contrary position are distinguishable. In Ceres
Environmental Services, Inc. v. United States, 52 Fed. Cl. 23 (2002), for example, the court did
not rule that contracting officers are bound by their own or other contracting officers’ prior
decisions and so must explain any potential inconsistencies with prior determinations. See id. at
37. To the contrary, although Ceres was a bid protest, the court was reviewing a decision by the
Small Business Administration exercising its authority to make a size classification
determination through its Office of Hearings and Appeals. See id. That decision is thus
analogous to the decisions in the APA cases upon which Ultra relies. And Laboratory
Corporation of America Holdings v. United States, 116 Fed. Cl. 643 (2014), another case Ultra
cites, is also distinguishable. In that case, the court found arbitrary and capricious the agency’s
inconsistent treatment of two offerors’ bids within the same procurement, not across separate
procurements. See id. at 652–53.
Finally, and in any event, Ultra has not shown that the solicitation at issue in this case is
materially indistinguishable from the 2009 solicitation; it has merely asserted that to be the case.
See Pl.’s Mem. at 4–5, 24; see also id. at 26–27 (only discussing one paragraph of PIPS from
prior solicitation). It appears to the Court that, in fact, the solicitations are not at all the same. For
instance, and as pertinent to this case, in the 2017 solicitation, Technical Sub-factor 1.1 required
15
offerors to describe how they would meet each requirement in the PIPS. AR Tab 21 at 1674. In
particular, offerors were required to describe how they would meet the characteristics
requirements of PIPS section 5.4, which contained the provision at issue in this case, entitled
“Launch Trajectory Profile.” See id. Sub-factor 1.1, moreover, was the most important one for
evaluation purposes. See id. at 1673 (observing that “all Sub-factors within each Factor are listed
in descending order of their relative importance to each other”). The 2009 solicitation, by
contrast, did not include a technical factor or sub-factor that required offerors to explain how
they would meet each requirement in the PIPS or that required any specific demonstration with
respect to launch trajectory. See id. Tab 44 at 5156–59.5 Further, the 2009 solicitation treated all
technical sub-factors as equal in importance, unlike the 2017 solicitation. Id. at 5174.
Moreover, Ultra has failed to persuade the Court that its proposals in response to the two
solicitations were materially indistinguishable. To start with, the physical characteristics of its
proposed device were not the same in its two proposals. Compare id. Tab 50 at 5354 with id. Tab
23 at 1794. Second, Ultra’s statements with respect to launch trajectory were different. As noted,
in addressing the requirement of PIPS section 5.4.8.5 in its 2017 proposal, Ultra referred to its
device’s physical characteristics and stated that “UVLDS will be performed to verify non-contact
with the submarine.” Id. Tab 23 at 1790. And in its response to questions raised in discussions,
Ultra made conclusory statements and submitted a series of photographs. Id. Tab 35a at 4811–
12. In its 2010 proposal, however, Ultra addressed launch trajectory in what appears to be greater
detail. It included a graphic that not only referred to UVLDS testing, but included a sample
trajectory plot. Id. Tab 50 at 5416. And in the text of its 2010 proposal, it compared the
trajectories of its prior devices to the ADC MK 5 plans, and noted that “[g]reater trajectory
separation from the launch platform is expected for the ADC MK5 due to the high mass/drag
ratio.” Id. at 5418. Ultra also discussed its “highly advanced modeling capability.” Id. at 5435.
In short, the Court rejects Ultra’s argument that the contracting officer had an obligation
to attempt to reconcile the unacceptable rating assigned to Ultra’s 2017 technical proposal with
the outstanding rating that Ultra’s technical proposal received as part of the 2009 procurement.
The APA cases upon which Ultra relies are inapposite and, in any event, Ultra has not
established that the solicitations and proposals for the two procurements were materially
indistinguishable. This ground for protest is, accordingly, unavailing.
CONCLUSION
For the reasons set forth above, Ultra’s motion for judgment on the administrative record
is DENIED and the government’s motion for judgment on the administrative record is
GRANTED. The Clerk is directed to enter judgment accordingly. Each side shall bear its own
costs.
5
The 2009 solicitation included a sub-factor entitled “Launchability.” AR Tab 44 at 5158. That
sub-factor made reference generally to “the launch requirements . . . in the [PIPS],” but made no
specific reference to launch trajectory. Id. at 5158–59. It also included a number of additional
requirements that appear to have no direct relationship to launch trajectory. See id.
16
IT IS SO ORDERED.
s/ Elaine D. Kaplan
ELAINE D. KAPLAN
Judge
17